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Judge Information Video
Thank you for attending our training and information session. It
is with your continued involvement and support that thiscase
competition remains the best of its kind. Before we begin, I would
like to introduce Maryse Benhoff, the president of BG
communications, who is one of our diamond sponsors and who has
provided the breakfast for our session this morning. 1
OutlineOrganizing team and rolesA typical day for a judgeRole of
a lead judgeResponsibilities of a judgeCompetition
FormatScoringEvaluation sheetFAQs
Today I will be introducing our organizing team and covering the
key elements of our competition. Covering the roles and
responsibilities, and specifically those of the lead judge. We will
then review the scoring and evaluation process. 2
2017 MBA ICC Organizing Team
ValerieAaliSuhaMohamedBrandonVanessaZhaoRosannaAmanda
Here is the 2017 organizing team. Please remember these faces,
as you will be needing us during the competition.3
Key Elements of Competition
The event will take place over the first week of January at the
Bonaventure Hotel. Our competition consists of 4 main pillars. The
first of which are our sponsors, who we partner up with each year
to help raise over a of a million dollars.The second would be the
schools, who we handpicked from many of the top MBA programs from
around the globe.The third would be you, our judges. We rely
heavily on your support and feedback to the students throughout the
competition.And finally, the volunteers. Who we recruit from
various faculties and schools to offer a helping hand during the
fast-paced competition week
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SPONSORS & MarketingSuha Quraini
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Sponsorship
Non-for profit organizationExpenses of $343,600
As a non-profit student-run organization, we depend on the
support of our sponsors to continue bringing a high quality
event.We are almost at our target and need your help in reaching
the summit.
I would be happy to discuss partnership opportunities with those
interested.More information on our website under the Sponsors tab
with an online brochure.
Donations can easily be completed online on our homepage
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Schools, volunteers & sustainabilityAali Malik
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schools
36 Schools 18 Countries
Insert Map of World with Schools9
36 Schools 18 Countries
Volunteers
300+ VolunteersLEAD VOLUNTEERS: Work Directly With Organizing
Team
TEAM HOSTS: Escort Teams & Enforce RulesSUPPORT VOLUNTEERS:
Ensure Smooth Running of Assigned TasksJUDGE COORDINATORS: Escort
Judges & Coordinate Presentations
Insert Map of World with Schools12
sustainability
SustainabilityBureau de normalisation du Qubec (BNQ): Goal to
Achieve Level 5CARBON QUANTIFICATION: Carbon Audit to be Carbon
Neutral
Budget, hotel, it & LogisticsMohamed Saleh
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hotel
HotelBonaventure Hotel900 De la Gauchetire Street. W,
Montreal
Technology
TechnologyEvents ManagerLinks to select schedule
availabilitiesOnline feedback form to fill
Mobile Application (Android & Apple)Access to detailed
scheduleAccess to training videos
schedule
Competition Schedule
JUDGES, Cases & eventsValerie Consolante
Along with being the organizer for judges, I am also responsible
for cases and events22
cases
Cases
I am pleased to announce that we have received over 70 case
submissions through our annual case writing competition.
We had several strong case submissions and after careful review
with my case committee, we were able to identify the top cases and
the winners to be featured in our competition.
We will have 5 regular cases, which are a maximum of 20 pages of
narrative. 1 short case, which is more of a think on your feet type
of case that will be presented on the Tues afternoon.
I have also been working with a company who has accepted to
partner up with us to be our live-case. I am extremely excited to
have them join us and cannot wait for you to discover what it
is.
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events
EventsDo not miss our networking cocktail 6-9 pm on Jan.
4thAttended by participants, coaches, sponsors & judgesRSVP
required
We have an exciting line-up of events planned for the
participants during the week of our competition, including a hockey
game and a theme party. I would like to underline that you are
invited to the networking cocktail on the Wed evening, which will
be held from 6-9 pm. You will be receiving the invite to RSVP. It
will be a great opportunity for you to meet the participants,
coaches, volunteers, sponsors and fellow judges, so please be sure
to attend.
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judges
Judge Distribution
Our target is to have approximately 300 judges register for our
competition. Roughly 60% will be returning judges, 20% will be
leads and 20% will be new judges. One of my main initiatives for
the judge recruitment this year is to increase the number of women
who are involved with judging. We had 32 % last year and have set a
target of 40% for this years competition. Ideally, working towards
a 50:50 distribution in the years to come.28
A Typical Day for a JudgeTIMEDURATIONACTIVITY9:00 10:502 hArrive
at Judges RoomRead CaseDiscuss with Case Briefer11:00 - 11:2525
minTeam 1 Presentation(Team 2 is not in room)11:25 - 11:4015
minTeam 1 Q&A Session11:50 - 12:1525 minTeam 2
Presentation(Team 1 may stay in room)12:15 12:3015 minTeam 2
Q&A Session12:30 1:301 hJudge Deliberation Period
Please note that all judges are expected to stay for both
presentations.Judges that interrupt presentations or leave before
the deliberaiton period, will not be invited back for future
competitionsDuring the deliberation the panel of judges will decide
on a winner and provide written feedback for the students29
Lead Judges RolePreparationReview sequence of activities &
judging procedures with panel
Q&A SessionChair the Q&A session after each
presentationAvoid any debate with participants
Deliberation PeriodInitiate discussion during evaluation
periodManage time given for deliberationComplete online evaluation
form & include feedback for each categoryCast deciding vote if
split-panel
RoleDosDontsIntroduce yourselfShort intro (name, position &
company)Long intro (> 30 sec)ListenBe open mindedListen
attentivelyNote down comments & questions for Q&A
sessionCommunicate verbally & non-verballyListen passivelyAsk
questionsBe culturally sensitiveEnsure clarity in question
formulationDemonstrate patience when seeking an answerLead the
conversionUndermine participantsMove on too quicklyInitiate a
debateDeliberateSupport decisions with concrete examplesConsider
the alternativesFixate on one solution based on preconceived
notionPenalize teams who appoint one member to answer
questionsProvide feedbackProvide constructive criticism &
detailed commentsPoint out development opportunities and how
presentation could have been improvedProvide short, vague sentences
& general commentsDiscuss case with participants
IntroductionPresentationQ&A SessionDeliberation
PeriodEvaluation
Using the comments from our coaches, participants and judges, we
have compiled a table of the judges roles and responsibilities,
along with the dos and donts at each point during the judging
process.
Prior to the presentation, once the team of presenters arrive to
the presentation room and you are given the ok from the judge
coordinator to begin, please introduce yourselves. Keep the
introduction short, provide your name, position and company your
work for.
During the presentation, Id like to emphasize that you should be
taking notes on how the team is performing, what aspects of the
presentation and their analysis are strong or poor.
The Q&A session is quite short (15 min), so please ensure
that each judge has sufficient time to ask their question. Be
culturally sensitive, clear with your question. Do not undermine
the students, do not lead the discussion nor initiate a debate.
Following the Q&A session, you will have 1 hour to
deliberate with your panel of judges and to ensure that you have
completed the online feedback form appropriately. Support your
decisions with examples and consider alternative solutions. Provide
constructive criticism and detailed comments, how they can
improve.
All participants are required to participate during the
presentation portion; however, they are permitted to elect only one
individual from their team to answer all the questions during the
Q&A session.
Once the deliberation is over, you can engage with the students
but please do not discuss the case results with them.
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Competition Format: Round-Robin Finals:Winners of Divisions 1 to
3Prize money of $10,000 for 1st place* Wild card = team with the
following highest scores
ScoringCases 1 to 5Semi-Finals & FinalsJudges must allocate
11 points between the 2 teams for each case:
A. If judges agree on winning team:Winning team given 7 to 11
points + 30 bonus pointsLosing team given 0 to 4 points
OR
B. If judges do not agree on winning team (split panel 3-2 on a
5-judge panel):Winning team given 6 points + 20 bonus pointsLosing
team given 5 points + 10 bonus pointsNo point allocation
Semi-Finals:Judges will declare a winner of each division
Finals:Judges will decide on 1st, 2nd & 3rd place
winners(Announcement at the closing dinner)
For cases 1 to 5, the judges must allocate 11 points between the
2 teams. If the judges agree on the winning team the points will be
as is shown in part A. If the judges do not agree on the winner and
there is a split panel, so 3-2 on a 5 judge panel, then the points
will be as is shown in B. Please avoid split panels facilitate the
identification of the 9 semi-finalists.
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ScoringCases 1 to 5Semi-Finals & FinalsJudges must allocate
11 points between the 2 teams for each case:
A. If judges agree on winning team:Winning team given 7 to 11
points + 30 bonus pointsLosing team given 0 to 4 points
OR
B. If judges do not agree on winning team (split panel 3-2 on a
5-judge panel):Winning team given 6 points + 20 bonus pointsLosing
team given 5 points + 10 bonus pointsNo point allocation
Semi-Finals:Judges will declare a winner of each division
Finals:Judges will decide on 1st, 2nd & 3rd place
winners(Announcement at the closing dinner)
Avoid Split Panels
Please avoid split panels to avoid having ties, and difficulty
identifying the 9 semi-finalists.The structure of the semi-finals
will be composed of 3 divisions of 3 teams. The judges panel will
select the strongest team from each division. For the final round,
the judges will select the 2nd runner up, runner up and winner.
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Online Evaluation FormLav Crnobrnja
I will now introduce you to Lav Crnobrnja, of Cloud Horizon, who
will review the online evaluation form with you.35
Feedback Form
Deliberation period of 1 hour
Comment in French when University presents in French
Space for comments available under each category
Providing feedback is more important than the scoring for
participants to improve
Comments for part 6 are mandatoryWhat did the team do
particularly well?Where might the team improve?Key reason for
decision
Remember that you only have 1 hour to deliberate and to complete
the form, so use your time wisely.Although sections 1-5 are not
mandatory, please provide comments in the form as the participants
are looking for feedback and examples as to how they can improve in
the next rounds. The summary section, section 6, is mandatory.This
will help us continue to raise the bar!
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Strong Evaluation FormFull sentencesProvide concrete
examplesState what the team did well / poorlyHow can the team
improve in the next rounds?
Here is an example of a strong evaluation form. As you can see,
there are complete sentences and feedback has been provided for the
students to improve in the next rounds.
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Poor Evaluation FormShort sentencesNo details provided to help
team improveVague & minimal feedbackAvoid 6-5 scores
As you can see here, a poor evaluation form would be one with
minimal or no feedback. I would like to remind you here that we do
not encourage 6-5 scores. Please ensure that you decide on a
winning team and convince the entire panel as to who the winning
team is.
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FAQsWhere can I park?Access to indoor parking is located on
Mansfield & corner of St-AntoineIs the hotel accessible by
metro?Bonaventure & Square-VictoriaWhat time do I need to be
there?Refer to your schedule What is the dress code?Business
professionalWho should I tell about my food allergy?Valerie &
BrandonWhat to bring with me?Nothing but yourself
IMPORTANCE OF SHOWING UPWe do not have back-upsApproximately
10-15 judges do not show up per caseNo shows will not be invited
back next year
We are counting on you as of Monday, January 2nd!
Please attend once you are committed and scheduled for a
case.Out of 90 judges that are required for cases 1-5, we typically
have 10-15 judges that do not show up, which leaves the team
scrambling to call people at the last minute to fill our judge
panels. The participants are expecting 5 judge panels, and we are
counting on you to attend once you have committed. Unfortunately,
no shows without advanced explanations will not be invited back to
judge at our competition.On a closing note, I am extremely excited
to welcome you to the 36th edition of our competition and to kick
off the New Year with this fascinating event!
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