Sailor apply capability (ccc delivered training) (jul 09)

Unclassified

Introducing “Sailor Apply” Capability to CommandsJuly 2009

Career Management System / Interactive Detailing (CMS-ID)The following sli

des to be used

by ISIC for C

CC Training

(Current as o

f 27 May 2009)

2Career Management System/Interactive Detailing (CMS-ID)

“Train the Trainer”

“Sailor Apply” capability is brand new to the Fleet.

CCCs are responsible for training Sailors to use CMS/ID.

The following brief is designed to prepare Counselors to complete the following:

– Inform command leadership regarding new CMS/ID functionality.

– Train the crew to use CMS/ID.

New functionality does NOT remove the CCC or Command Leadership from the detailing process! The Command - CCC - Detailer - Sailor exchange remains the most important aspect of career management.

New functionality does NOT remove the CCC or Command Leadership from the detailing process! The Command - CCC - Detailer - Sailor exchange remains the most important aspect of career management.


New and Improved CMS/ID Functionality

Sailors submit own job Applications– Previously, CCC was required to submit applications on Sailor’s behalf.

– Sailors empowered to take greater control of their careers.

GSA Job display– View and apply for Global War on Terror (GWOT) Support Assignment

(GSA).

NEC details– Link to the NEC Manual and to course convening information provided

by CANTRAC.


Sailor submits own Application “online”

Sailors access career information within the application. – Reduces Sailor dependence upon the CCC for basic information.

– Reduces need to consult external references for job details.

CMS/ID returns valuable time to Counselors.– Sailors do not waste time applying for jobs for which they are not

qualified.

– Senior Sailors can apply for jobs directly, rather than rely on the CCC.

– CoC and CCC can use TIME SAVINGS for Sailors who need or want more help and attention.

• First Term Sailors• Career Development Boards• Personal Interviews• Mentorship programs


CCC provides career information and guidance

Robust command involvement ensures no Sailor enters the detailing process without career counseling and mentorship.

Monitoring Sailor applications ensures command provides timely guidance and support.

Using CMS/ID, the CCC should assess each Sailor application to determine whether:

– The Sailor requires command support to obtain a desired job (e.g., additional training or qualification).

– Command action is required due to receipt of a CMS/ID Flag (e.g., command screening).

– Additional career counseling is required regarding suitability of application in terms of career development or Navy policy.


CCC Best Practices

Use CMS/ID QuickStarts and tutorials (available for Sailor, CCC and Command roles)

Post training/information documents in high traffic areas, on command share drive, and on ship’s intranet.

Monitor Sailor applications and provide support when command action is required.

Provide list of available jobs when Sailors are unable to accessCMS/ID.

Submit job applications when Sailors are unable to access CMS/ID.


Action: Update command website link in CMS/ID

The ability to view command websites contributes to Sailor job research and decision making.

Verify your command website is active.

If necessary, use the CMS/ID QuickStart to perform update.

The ability to view command websites contributes to Sailor job research and decision making.

Verify your command website is active.

If necessary, use the CMS/ID QuickStart to perform update.

“We've provided this site to help answer any questions you may have about coming to join us.” “We've provided this site to help answer any questions you may have about coming to join us.”


Action: Review/Compare Sailor Applications

Select ApplicantsCompare Sailor recordsRank and comment according to command requirements

Select ApplicantsCompare Sailor recordsRank and comment according to command requirements

IMPORTANT: Command ranking indicates an applicant’s fit to your command. It is NOT a comparison of one against another. (In other words, you may rank all candidates 5 or 1, if you choose.)


Command Role Best Practices

Designate the CCC, Personnel Officer, TRAINO, and Dept. LCPOs as Command Representatives.

– Cmd Reps, along with CMC (and/or XO) meet monthly and work collectively to review incoming Sailor applicants, then rank and comment on applications.

– Departmental/divisional leaders meet monthly and work collectively to review, rank and comment on applications.

– Command leadership involvement helps Detailers identify qualified Sailors to support the command’s mission.

Alternately, designate all Officers and all CPOs.View incoming applications and compare, rank, and comment on applicants.Provide Detailers with detailed comments regarding command requirements, such as additional training the applicant should receive en route.


CCC Introduction / Indoctrination Activities

Get ready– Update command leadership regarding new functionality.

– Give command indoctrination.

– Distribute User Aids, QuickStarts, Reference Material.

– Use POD notes to inform Sailors.

– Confirm CAC and CAC-enabled computer access to CMS/ID.

Keep it going!– Monitor Sailor Applications and provide command support, as

necessary.

– Review incoming Sailor Applications, then submit command ranking and comments to Detailers.

– Submit GDSC trouble ticket whenever warranted.


Last, but not least…

Always forward lessons learned or issues discovered to your ISIC or Force Counselor.

Feedback will benefit the entire Fleet, so share your experiences! Feedback will benefit the entire Fleet, so share your experiences!

Unclassified

Introducing “Sailor Apply” Capability to SailorsJuly 2009

Career Management System / Interactive Detailing (CMS-ID)The following sli

des to be used

by CCC for C

ommand Training


Training Overview

Introduction to CMS/ID

User Aids and Tutorials

CMS/ID access and log in

New and enhanced capability

Verify Personnel data

Get Help when you need it


What should Sailors do with CMS/ID?

Review tutorials and user aids.

Verify personnel data influencing Detailer decisions.

Identify available career opportunities (Job Search).

Discuss career options with your mentor, chain of command and/or CCC.

Submit your own Job Application.

Command leadership will continue to provide career counseling, mentorship and training opportunities supporting your Navy career.The CCC will continue to provide career information, counseling and support.

Command leadership will continue to provide career counseling, mentorship and training opportunities supporting your Navy career.The CCC will continue to provide career information, counseling and support.


CMS/ID Tutorials get Sailors started

Link from NKO (Navy Career Tools page) and CMS/ID (Help tab)Link from NKO (Navy Career Tools page) and CMS/ID (Help tab)


User Aids keep Sailors on track

User Aids found on the Internet at: NKO > Career Management > Navy Career Tools User Aids found on the Internet at: NKO > Career Management > Navy Career Tools


Where to access and log in

CAC and CAC-enabled computer REQUIRED

1. Via Navy Knowledge Online (NKO) – Log in to https://www.nko.navy.mil.

– Under the Career Management heading, select CMS - Interactive Detailing.

2. Via CMS/ID using CAC only – Go to https://www.cmsid.navy.mil using your CAC and PIN.

– When asked to verify your PKI certificate, choose the DoD CA-XX certificate.

When logging into CMS/ID the first time, use your user name and password.From then on, you need only your CAC and PIN.


How to access and log in

First time logging in, you may experience a delay while CMS/ID gathers data to create your Home page.

First time logging in, you may experience a delay while CMS/ID gathers data to create your Home page.

Tutorial

Detailing Calendar


Complete Preferences and Career Intentions

You must provide your duty Preferences and Career Intentions the first time logging in to CMS/ID. You must provide your duty Preferences and Career Intentions the first time logging in to CMS/ID.

You are required to indicate Desirability for one category only.

You must indicate Career Intentions before you can proceed.


Incorrect data may prevent you from getting your desired Job. Incorrect data may prevent you from getting your desired Job.

Providing an email address means that Application Results will be delivered to your in-box!

Providing an email address means that Application Results will be delivered to your in-box!

Sailors must verify Personnel data


Sailors must verify Historical Information

You must verify personal data and take corrective action, if necessary.You must verify personal data and take corrective action, if necessary.

Detailers use information to determine your suitability for the job.Commands use information (anonymous) to determine whether you are a good fit for the job, then make comments to Detailers.Detailers incorporate gaining Command’s input when making a final determination.

Detailers use information to determine your suitability for the job.Commands use information (anonymous) to determine whether you are a good fit for the job, then make comments to Detailers.Detailers incorporate gaining Command’s input when making a final determination.


GSA Jobs displayed on Sailor Home page

Home page displays available GSA requisitions, which you can select in line with career goals and planned rotation schedule.

Home page displays available GSA requisitions, which you can select in line with career goals and planned rotation schedule.


Identify and select career opportunities

Submitting your own job application– View available jobs.

– Determine how your personnel qualifications match to job requirements.

– When ready, submit up to 5 job applications• After the Application Phase closes, your Detailer considers each

application based on your personnel and career data, skills and application choices.

CMS/ID guides you through the process– ALERTS provide information and periodic reminders.

– GATES prevent you from applying for jobs for which you are not qualified.

– FLAGS indicate that a waiver or further screening may be required.


Conduct a basic Job Search

1. Select your Pay Grade and Community.

2. Click SEARCH.

3. View results at the bottom of the page.

1. Select your Pay Grade and Community.

2. Click SEARCH.

3. View results at the bottom of the page.

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Research individual Jobs1. Click individual UIC to view command website.

2. Click individual NEC to view NEC Details.

3. Select individual Jobs to compare side-by-side, then click Proceed to compare selected requisitions.

1. Click individual UIC to view command website.

2. Click individual NEC to view NEC Details.

3. Select individual Jobs to compare side-by-side, then click Proceed to compare selected requisitions.

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Review NEC and Course Details

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1. Click NEC hyperlink.

2. Click CIN (Course Identification Number).

3. View Course Details and Class Convening Schedule.

1. Click NEC hyperlink.

2. Click CIN (Course Identification Number).

3. View Course Details and Class Convening Schedule.

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Compare Jobs side-by-side

Green = Good MatchYellow = Fair Match, contact CCC/Detailer Red = Poor Match, contact CCC/Detailer

For more information, select individual Job, then click View Requisition Detail. For more information, select individual Job, then click View Requisition Detail.


View Requisition Detail

1. Review Job Information. 2. To apply for the Job, click

Proceed to Application Screen.

1. Review Job Information. 2. To apply for the Job, click

Proceed to Application Screen.

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Submit a Job Application (continued)

1. Set Preference for application.2. Enter comments to Detailer. 3. Click Apply. 4. Respond to prompts until you receive

confirmation of application submission. 5. Edit or Delete Applications on the

Edit/Review tab

1. Set Preference for application.2. Enter comments to Detailer. 3. Click Apply. 4. Respond to prompts until you receive

confirmation of application submission.5. Edit or Delete Applications on the

Edit/Review tab

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Help and Technical Support

See your CCC for career information.

Discuss career opportunities with your mentor and command leadership.

Ask for technical support via the Global Distance Support Center (GDSC).

– [email protected]

– 1-800-41-TOUCH


Conclusion

Use Tutorials and User Aids.

Verify Personnel and Historical data.

Engage CCC, mentors and command leadership in career decisions.

Get Help when you need it.

Education

Sailor apply capability (ccc delivered training) (jul 09)