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SAP HR Overview

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Why HR is different from other modules ?

The following concepts are defined in HR which

differs this module with other modules

1. Use of Infotypes

2. The use of Logical Database

3. Use of Macros

4. Storage and Access of data

5 Authorization checks

The HR module is divided mainly into

the following components.

1.Personnel Administration and Payroll Accounting

2.Personnel Planning and Development

Personnel Administration

It relieves you from the daily administrative routine

activities which are costly and time consuming, while

simultaneously supporting you in demanding planning

activities.

Eg Organization management comes under administration.

Payroll accounting

It deals with the employee salaries in the

Organization.

Eg : Calculating the Gross salary,Net salary.

Personnel Planning and Development :

It was designed to support the decision making process in

any organization.

It deals with giving inputs and taking outputs from the

employees and setting up goals to individual employees and

impart training to the employees.

It also deals with recruitment of employees for the

organization.

Eg. Recruitment ,Training and event management comes under

planning.

There are other functions like time and travel management in HR

Organization :

We can define an Organization as an individual Enterprise

(company or industry) in which someone is leading it and with

some departments like HR,Marketing,Finance,R&D etc.

For any organization Employees are the most powerful

resource. So to maintain the employee related data we require

one system which ensures accuracy and consistent within the

Organization.

XYZ Inc.

XYZ

Chemicals

XYZ

Pharmaceuticals

Chennai HYD

Manufacturing Planning

Company code

Personnel Area

Personnel Sub-area

ORGANIZATION HIERARCHY

The organizational hierarchy deals with the

following areas :

• Company Structure

• Personnel Structure

• Pay scale Structure

• Wage type Structure

• HR authorizations

The company structure or corporate

group is divided into :

• Company code

• Personnel area

• Personnel Sub-area

Company Structure

Company code :

Represents the highest level of Company structure.

Personnel Area :

It can represent large divisions within a company and

Geographic locations.

Personnel Sub-area :

Personnel sub areas are a subdivision of the personnel

area. At this level ,the organizational aspects are controlled .

Country groupings , Public Holiday calendar and wage type

structures comes under organizational aspects.

Company Structure (Contd…)

XYZ Inc.

XYZ

Chemicals

XYZ

Pharmaceuticals

Chennai HYD

Manufacturing Planning

Company code

Personnel Area

Personnel Sub-area

ORGANIZATION HIERARCHY

The components in Personnel structure are

Administrative :

Employee Group,

Employee Subgroup and

Payroll area.

Organizational :

Job,

Position and

Organizational unit.

Employee Group : General classification of employees.

Active ,

Retired,

Contractors and

External Employees.

Employee Sub group : Division of employee groups.

Hourly based,

Salaried,

Executives and

Trainees

Personnel structure (Contd…)

Payroll Area :

The active employees are also divided into

payroll areas that determine when they receive their

paychecks like weekly or semi-monthly.


Job : Description of activity performed by the Employee.

Coding,

Management

Position : Employee Placement or individual employee

assignment within the company.

Software Engineer or

Manager

Organization Unit : Performs a specific set of functions

within company.

Department or

subsidiary etc Personnel structure (Contd…)

Developer

S / W Engineer Trainee

Job

Positions

Management

General Manager

Sr.Manager

Job Positions


Job Positions

One to many relationship

APCI Project - Job

Designing

Coding

Testing

Quality control

Positions


Entering personnel data :

Employee-specific data is entered according to the following

guidelines:

• Fitting the employee into the organizational structure has the

highest priority; this is the first step in entering personal data.

• The set of valid entries for the entry mask is defined in the

validation tables.

• The set of valid entries in the tables is further restricted

depending on the organizational assignment of the employee.


Master data Infotypes :

When a new Personnel number is created , the following

Infotypes have to be maintained first.

• Events (0000)

• Organizational Assignment (0001)

• Personal Data (0002)

• Payroll Status (0003)

Personnel Events :

A function that groups together infotypes for processing

personnel procedures.

Business Procedures in Personnel Administration

When managing employee data the following tasks can

perform

• Hiring an employee

• Organizational reassignment

• Leaving the company

Hiring an employee :

When assigning a new employee in a company, we have to

enter large amount of data for employee into the system. In HR

different types of employee data are stored in infotypes.

When hiring an employee, we need to maintain lot of infotypes,

Hiring can be carried out using a personnel event.

Organizational reassignments :

Important changes in an employee's career path must

be documented in the system. Consequently, the standard

SAP system contains the personnel event Organizational

reassignment. When you run this personnel event, the

system will automatically offer you the infotypes that you

need to maintain.

Leaving the company :

When the employee leaves the company, certain infotypes

cannot be changed .The personnel event Leaving is used to

depict an employee leaving the company in the system. This

event gives the infotypes for maintaining the data of when an

employee leaves the company.


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