Steps in Organizing, Hats, and Just In Time

Steps in Organizing, Hats, and Just In Time

Lecture Notes from Enabler

“Work, activity with purpose.”

Good morning,Bayanihan sa Hanap Buhay… how may I

help you?

TERMINAL, something that has a mass and meaning which originates, receives, relays and changes particles on a flow line. A post or TERMINAL is an assigned area of responsibility and action which is supervised in part by an executive.

A point that receives, relays and sends communication. When people wear only own hats then one has TERMINALS in the organization.

“PRODUCE, v, to bring into existence, make; to bring about; cause.”

“POSTING, n one’s position, job or post in a business.”

“POST, an assigned area of responsibility and action which is supervised in part by an executive.”

“HAT, a HAT designates what terminal in the organization is represented and what the terminal handles and what flows the terminal directs. Every HAT has a product. A HAT is a specialty. It handles or controls certain particles in various actions and receives, changes and routes them.”

PRODUCT, a completed thing that has exchange value within or outside the activity. A completed cycle of action which then can be represented as having been done.

Who is supposed to help that customer over there - ? He’s been waiting over

half an hour!!

Oh never mind – I’ll look over here and find

out myself

The org board is the solution to find out who does what job and what they are responsible for.

The Steps of OrganizingThe Steps of Organizing

1. In order to organize something one has to establish what is the final product.

Hhow can we help the farmers?

The Steps of OrganizingThe Steps of Organizing

2. Work backwards in sequence to establish the earlier products necessary to make each next product and which all in a row add up to the final product.

o

Let’s see There’s

producer, distribution, consumer

The Steps of OrganizingThe Steps of Organizing

 

3. Post in terms of vertical greater and greater completeness of product to get command channels.

Economy:1. Producer2. Distribution 3. Consumer

The Steps of OrganizingThe Steps of Organizing

4. Adjust it for flows.

Buying seedsPreparing organic fertilizerIrrigationPlanting HarvestSelling unhusked riceTransportationRice Mill

There-That’s better!

The Steps of OrganizingThe Steps of Organizing

5. Assign its communication sequence.

So the line of communication

goes from farmers, then

buying rice, then transporting…

The Steps of OrganizingThe Steps of Organizing

 

6. Name these as posts.

Please take this list of duties and functions – It’s part of the

logistics hat!

The Steps of OrganizingThe Steps of Organizing

7. Post it.

Llogistics

The Steps of OrganizingThe Steps of Organizing

8. Post it.

Kim, you’re in charge of llogistics…

Congratulations

The Steps of OrganizingThe Steps of Organizing

9. Drill it to get it known.

Paul, Come on over here and we’ll run thru what you need to do in this

department.

The Steps of OrganizingThe Steps of Organizing

10. Assemble and issue the hats.

Now that you have been working here for a bit, write up all your successful actions so I can get a full hat folder

assembled for you.

The Steps of OrganizingThe Steps of Organizing

11. Get these known

Hey Pete – Let’s go over Caesar's hat write up!

The Steps of OrganizingThe Steps of Organizing

12. Get the functions done so that the products occur. This is what is called ORGANIZING.

Ok Ruben and Rudy keep

shipping out all our orders – promptly and

accurately

“Have you ever been confused by all the different tasks you do at work?”

“Have you ever been confused by all the different tasks you do at work?”

Hiring Firing

Sales Forecast

Futuree

Meeting

Collection

Interview

Sell

Invoice

Receipts

Prospect

Planning

Confusion can be removedConfusion can be removed

Hiring Firing

Sales Forecast

Futuree

MeetingCollectionInterview

Sell

InvoiceReceipts

Prospect

Planning

Confusion can be removedConfusion can be removed

“The term and idea of a HAT comes from conductors or locomotive engineers, etc., each of whom wears a distinctive and different type of head gear. A HAT, therefore, designates particular status and duties in an organization.”

Just In TimeJust In Time

A long term philosophy of:o Deliberately lowering

inventorieso Streamlining materials flowo Exposing and permanently

resolving problems

Just In TimeJust In Time

A long term philosophy of:o Deliberately lowering

inventorieso Streamlining materials flowo Exposing and permanently

resolving problems

Objectives of Just In TimeObjectives of Just In Time

Produce perfect units in necessary quantities at the necessary times such that

a continuous flow of products isachieved.

Typical Results of JITTypical Results of JIT

o Decreased Set Up Timeo Better Process Flowo Less Work-in-Process

.

Knowledge of JIT ConceptsKnowledge of JIT Concepts

Fast feedback

on defects

Ideas for Ideas for Ideas for improving Ideas for setting up

cutting lot sizes reducing JIT delivery performance manufacturing cells

set up times

Lot-size reduction JIT Production

Higher Quality

Less material waste

Fewer re-work labor

hours

Scrap / Quality Control

Heightened Awareness of Problems and Problem Causes

B E N E F I T S Higher Productivity and Lower Costs

Less materials Lower incentives Faster market response Less labor Less space Better forecasting Less administration

Less inventory