Technical Compentencies

Technical and SystemsCarl T. Thurnau, PE

Thomas V. Robert, RA

Anthony Frandino, RA

NYS Education Department

Office of Facilities Planning

www.p12.nysed.gov/facplan/


The KEY to public

school facility

compliance resources

Important Tool Search Box

Commissioner’s Facilities Regulations

• Title 8 NYCRR 155.

155.1 through 155.25 and

151-1.10 Facilities requirements for universal prekindergarten

NYS Board of Regents - 1994 Bill of Rights for Children

• Every child has a right to an environmentally safe and healthy learning environment which is clean and in good repair.

RESCUE RequirementsFACPLAN web site

“155” - Search

•Safety Committee Involvement•Construction Project Inspections•Building Occupant Notification•Building Condition Survey (5/years)•Annual Visual Inspection•Five-Year Capital Plan w/Annual Update•School Facility Report Card w/Annual Update•Comprehensive Maintenance Plan

8 NYCRR 155 Regulations of the Commissioner of Education

• 8 NYCRR Regulations• Rebuilding Schools to Uphold Education (RESCUE)• School Responsibilities under 155.5• Guidelines for Health and Safety Committees 12/3/00• Project SAVE vs Health and Safety Committees• 155.5 Items that Must Appear in Contract Documents• Asbestos work banned in occupied buildings-exceptions• Clarification of Lead Hazards Reduction in Schools

Americans with Disabilities ActAccessibility

• Federal Regulations– Section 504 of the Rehab Act of 1973– ADA 28 CFR Part 35 Non-Discrimination on

the Basis of Disability in State and Local Government Services

– DOJ - “Deep Pockets”

SED Guideline for Emergency Egress

“emergency egress” - Search

Building Condition Survey

• Important tool

• Completed by Nov. 15, 2010

• Submitted by Jan. 15, 2011

• Can include 5yr Capital Plan

• You Get What You Pay For

Fire Safety Inspections

• Education Law Section 807-a

• 11 Month Cycle

• Certified Inspector

• Notify Local Fire Department

• Submit Report to SED

• Public Notice of Inspection

• Post Inspection Meeting

Capital Projects / Administration

• “Instruction Guide” - SearchMost of what you need to know

Call Facilities for the rest

• “SEQRA” - SearchLead Agency – Local

• “SHPO” - State Historic Preservation Office – Part of OPRHP Law 14.09

• “Smart Growth”

SEQR- 6NYCRR 617617.1(c) – The basic purpose of SEQR is to incorporate the consideration of environmental factors into the existing planning, review and decision making processes of state, regional and local governmental agencies at the earliest possible time.

SEQR

– Type I, II, or unlisted project

- 617.5 – Type II actions, subparagraph

(c)(8) : “routine activities of educational institutions, including expansion of existing facilities by less than 10,000 sq.ft…….”


• Supervision of Projects“Construction Supervision”- Search

“Fox Guarding the Hen House”


• Prevailing WagesThe NYS Dept of Labor requires the

payment of prevailing wages on all public works contracts.

They also require that the contractor submit payroll records to the contracting agency (school district)


• Equivalents

• General Municipal Law 103 requires that equivalents be bid “freely”

• “Reasonably Equivalent”

Local Code Issues

• No Local Codes or Ordinances • No zoning or planning

EXCEPT!• Curb cuts• Construction in flood plains• Utility connections such as: rpz’s,

electric or gas requirements

Hardware• Always openable from the inside of any

room!• No Deadbolts!• No Magnetic Locks!• No Delayed Egress Locks!• No Electric Touch Bars• Lockdown?• ADA Compliance

– Lever Handles– Maneuvering Clearance

Personal Items in use by Staff

• Refrigerators, Microwaves, Toaster Ovens, Coffee Pots– Burn Hazard– Plug Load– Environmental - Rodents, Insects

• District Policy

Electrically Operated Folding Partitions

• Safety System RequiredWhy? Two children killed in separate

incidents

Requirement NYCRR 155.25

Applies to roll down curtains also

Safety System required to be tested during annual Fire Safety Inspection

Discovered Buildings

• Includes shipping containers and tool

sheds and any other lockable building, regardless of size

• Requirements for submission:

- Form FP-AU- certification by architect- architectural drawings- Fire Safety Report- AHERA management plan

Addenda and Change Orders

• Addenda alter Plans and Specs BEFORE the project is bid

• Change orders alter Plans and Specs AFTER bid process, contract signing and work begun

• A “Change Order Certification” form is required with all change orders

Examples of Facilities issues…

• Emergency planning• Fire Safety• Chromated Copper Arsenate (CCA) Playgrounds

Prohibition took effect on March 15, 2003

• Electrically operated partitions were required to be compliant by June 1, 2003 or made inoperable

• Green cleaning legislation effective September 1, 2006. Visit OGS at http://greencleaning.ny.gov/entry.asp

• Asbestos, lead and PCB’s in caulk

• Indoor air quality, and temperature

• Chapter 85 pesticide prohibitions

http://greencleaning.ny.gov/entry.asp

Fill for Fields -No such thing as a “free field”

Building Construction Systems

NY-CHPSHigh Performance

School Guidelines

Available online

version 2.0 coming soon?

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Performance SchoolHealthy and comfortable learning and

working environment

Less Costly to operate over the life of the building

Conserve important resources such as energy and water

new media center - better artificial and natural light,

acoustics

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Better natural and artificial lighting and very low mechanical equipment sound levels improve learning, test scores and teachers “teachability”

Provide long term benefit to students, teachers and taxpayers

Encourages multi-use, flexible and community use space

Proposes many life cycle operational and utility cost savings

Most important: Provide students and teachers with an outstanding teaching environment

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School facilities must be durable- Consider material that will last 30 years or more

School facilities must be easy to maintain- Select materials that are low maintenance, low chemical use

School facility materials and systems must create an environmentally safe interior environment for students and teachers

School facilities should maximize use of the site’s natural resources and reduce use of off-site energy and water

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High performance renovations can help NY’s older schools to take advantage of the many improvements NY-CHPS facilitates

Building in long-term savings in better materials and more efficient systems is more important than lowest first cost

NY-CHPS will facilitate a better and higher level of expertise in the design, construction and operation of a new generation of renovated and new healthy and high performance school buildings in New York State

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Will It Cost National report indicates that High Performance Schools

cost 1.5% to 2.5% more

But High Performance Schools provide financial benefits

10 to 20 times larger

Saving accrue from reduced energy, water and sewer

use, reduced equipment maintenance and replacement,

reduced building and site maintenance, reduced

materials wearing out, reduced sick building liability and

reduced sick time losses for students and teachers

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NY-CHPSContent

NY-CHPS Guidelines Manual includes introductory material and seven (7) section categories of prerequisites and credits:

1. SITE (15 points, 13%)

2. WATER (3 points, 2%)

3. ENERGY (26 points, 20%)

4. MATERIALS (26 points, 20%)

5. INDOOR ENVIROMENTAL QUALITY (32 points, 28%)

6. OPERATIONS AND MAINTENANCE (15 points, 13%)

7. EXTRA CREDIT (16 points, 11%)

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NY-CHPSScoring System

1.1 Site Selection1.1.1Prerequisite: Code Compliance1.1.2Prerequisite: Joint Use of Facilities1.1.3Credit: No Development near wetlands1.1.4Credit: No Development on Parklands1.1.5Credit: No Buildings on Floodplains1.1.6Credit: Reduced Building Footprint1.1.7Credit: Sustainable Site & Building Layout1.2 Stormwater Management1.2.1Prerequisite: Construction Erosion & Sedimentation Control1.2.2Credit: Post-Construction Stormwater Management1.3 Outdoor Surfaces1.3.1Credit: Design to Reduce Heat Islands1.4 Outdoor Lighting1.4.1Credit: Exterior Light Pollution1.5 Transportation1.5.1Credit: Locate Near Public Transit1.5.2Credit: Pedestrian/Bike Access

1.5.3 Credit: Minimize Parking

1 SITE (15 points, 13%)

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2.1 Outdoor Systems2.1.1Credit: No Irrigation For Landscaping2.1.2Credit: Reduce Potable Water For Landscaping2.2 Indoor Water Systems

2.2.1 Credit: Indoor Water Use Reduction

2 WATER (3 points, 2%)

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3.1 Energy Efficiency3.1.1Prerequisite: Exceed Code by 20%3.1.2Prerequisite: HVAC System Sizing3.1.3Credit: Superior Energy Performance3.2 Alternative Energy Sources3.2.1Credit: On-Site Electricity Generating Renewables3.2.2Credit: On-Site Thermal Energy Renewables3.3 Commissioning & Training3.3.1Prerequisite: Third-Party Commissioning3.3.2Prerequisite: Third-Party Training3.3.3Prerequisite: Identify an Energy Manager3.3.4Prerequisite: Comprehensive Maintenance Plan Tool3.3.5Prerequisite: Energy Management System Controls3.3.6Credit: Additional Commissioning3.3.7Credit: Energy Management System Monitoring

3.3.8 Credit: Submetering

3 ENERGY (26 points, 20%)

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4.1 Materials Durability4.1.1Prerequisite: Wallboard Products4.1.2Credit Floor Systems Based Upon LCC4.1.3Credit: Interior Wall Systems based upon LCC4.1.4Credit: Exterior Wall Systems based on LCC4.1.5Credit: Roof Systems based on LCC4.2 Waste Reduction4.2.1Prerequisite: Storage & Collection of Recyclables4.2.2Credit: Site Construction Waste Management4.3 Sustainable Materials4.3.1Credit: Building Reuse 75%4.3.2Credit: Combined Materials Attributes

4 MATERIALS (26 points, 14%)

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5.1 Daylighting & Views5.1.1Prerequisite: Access to Views, 70%5.1.2Credit: Daylighting in Classrooms5.1.3Credit: Access to Views 90%5.2 Lighting Quality5.2.1Credit: Visual Performance5.3 Indoor Air Quality Design5.3.1Prerequisite: Walk-Off Grills/Mats5.3.2Prerequisite: Filter Efficiency5.3.3Prerequisite: Drainage5.3.4Prerequisite: Irrigation Design5.3.5Prerequisite: Electric Ignition Stoves5.3.6Prerequisite: Air Intake Location5.3.7Prerequisite: Duct Insulation5.3.8Credit: Low-Emitting Materials5.3.9Credit: Pollutant Source Control, Off-Gassing5.3.10Credit: Pollutant Source Control, Ducted HVAC Returns5.3.11Credit: Pollutant Source Control, High Efficiency Filters

5 INDOOR ENVIRONMENTAL QUALITY (32 points, 28%)

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5.4 IAQ During Construction5.4.1Prerequisite: Construction IAQ Plan5.4.2Prerequisite: Mold Protection5.4.3Prerequisite: Filters During Construction5.4.4Credit: Construction IAQ, Ventilation of VOCs5.4.5Credit: Construction IAQ, Duct Protection5.4.6Credit: Construction IAQ, HEPA Vacuuming5.4.7Credit: Construction IAQ, Building Flushout

5.5 Acoustics5.5.1Prerequisite: Minimum Acoustical Performance5.5.2Credit: Improved Acoustical Performance5.5.3Credit: Sound Isolation

5.6 Thermal Comfort5.6.1Prerequisite: ASHRAE Standard 55-2004 Compliance5.6.2Prerequisite: Controllability of Systems5.6.3 Credit: Thermal/Light Control

5 INDOOR ENVIRONMENTAL QUALITY (32 points, 28%)

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6.1 Operations6.1.1Prerequisite: Energy Plan6.1.2Credit: Energy Benchmarking6.1.3Credit: Indoor Environmental Management Plan6.1.4Credit: U.S. Green Building Council LEED EB Updates6.1.5 Credit: BOC Training6.1.6 Credit: Certified Superintendent of Buildings and Grounds6.1.7 Credit: Continuous Commissioning

6.2 Maintenance6.2.1 Prerequisite: Maintenance Plan6.2.2 Prerequisite: Green Cleaning6.2.3 Prerequisite: Integrated Pest Management Plan6.2.4 Prerequisite: Purchase HEPA Vacuums6.2.5 Credit: Computerized O&M Plan, CMMS

6 O & M (15 points, 13%)

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7.1 Performance Monitoring7.1.1 Credit: Performance Monitoring

7.2 Purchasing Standards7.2.1 Prerequisite: Prohibit Fossil-Fuel-Burning Equipment Indoors7.2.2 Credit: ENERGY STAR New Equipment7.2.3 Credit: Purchase Low-Mercury Lighting

7.3 Clean Energy7.3.1 Credit: Clean Energy

7.4 Transportation7.4.1 Credit: Alternative Fuels Buses7.4.2 Credit: Alternatively Fueled Maintenance Vehicles & Equipment7.4.3 Credit: Anti-Idling Measures7.4.4 Credit: Install Diesel Oxidation Catalysts On All Buses

7.5 Design for Flexible Use7.5.1 Credit: Design to Use components of the Building as Laboratory7.5.2 Credit: Design to Use as Red Cross/ Community Shelter

7.6 Innovations7.6.1 Credit: Innovation Credits

7 EXTRA CREDIT (16 points, 11%)

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55 years old

Take the BCS Seriously

Take the BCS Seriously

Recent Facilities issues…

• Chapter 85 – no pesticides on school playfields and playgrounds

• New EPA lead Paint rules• Asbestos, lead and PCB’s in caulk

• Bed Bugs

• Smart Growth

• NEW FCR RULES EFFECTIVE 7/1/11

What does the future hold?

Regents state aid proposal released on 11/16/09

• Facilities foundation formula or• Proposed elimination of 10% incentive• Proposed elimination of select building aid ratio• Proposed elimination of incidental cost “loophole”• Proposed elimination of reorganization incentive aid

after 5 years• Potential requirements for High performance schools


Regents state aid proposal released on 11/10/11Eliminate Building aid as we know it or:• Proposed elimination of 10% incentive• Proposed elimination of select building aid

ratio• Proposed elimination of incidental cost

“loophole”• Proposed elimination of reorganization

incentive aid after 5 years• Potential requirements for High performance

schools


Eliminate Building aid as we know it

• Divide current state aid by the number of students – regionally cost adjust, wealth adjust, and distribute each year

• Pro’s and Con’s?

THANK YOU

CHECK OUR WEBSITE and talk to your project manager for your capital construction needs, questions and answers!
