Understanding the Class Intranet

User Guide for Executive MBA Students

Created By: Michelle Robinson

What’s Covered?O Overview of the IntranetO Student ExpectationsO Intranet ResourcesO Sample View of the IntranetO Intranet AccessO Most Common TabO How to send an emailO How to post a documentO Creating Discussion ForumsO Calendar InformationO How to create class pollsO Intranet Account Expiration InfoO Learning more about WebEx

What is the Intranet?O Our program uses WebEx One as a

Learning Management System (LMS) to create a class intranet for our students.

O The class intranet is a tool that is used for facilitating communications between students, staff and faculty. Each cohort has its own intranet specific for their class and program.

Student Expectations O All students are required to use the

intranet on a regular basis when participating in the Executive MBA program.O There is very important information

posted on the intranet from faculty and staff on a regular basis.

Intranet ResourcesO Some of the most common resources

available on the intranet are as follows:O Student AnnouncementsO Document folders for homework posting

and sharingO Class CalendarsO Emailing capabilitiesO Creating class polls and surveysO Creating discussion forumsO And many more features

View of the Intranet

Snapshot from Class of 2011 Intranet

Intranet AccessO The program coordinator gives

members access to the intranet once they are admitted to the program.

O After you are enrolled into the program, the program coordinator will create your profile and provide you with login information.

Most Common TabO The Documents tab is the most common tab.

This is where all your resource folders are. Each student should have access to the following folders:O Team folder for every semesterO Individual folderO Individual folder for every course in the programO Career Services folderO Program Information folderO Course DeliverablesO Technology Resources

Sending an EmailO One of the most

common features of the class intranet is sending emails. Emails can be sent to classmates, faculty, and staff.

O Steps:O On the Homepage,

Click Send EmailO Type Email MessageO Click “To” to select

email recipientsO In order to get a

copy of the email, Click Send Copy me a Copy

O Click Send

Other Email FeaturesO Advantages:O You can add

attachments to your email.

O You can send emails to one individual or a specific group.O Note: there is a

group created with all students and faculty to make emailing easier.

O Disadvantage:O Unless you

specify to send yourself a copy of the email, you will not have a copy of the email saved in an outbox.

Posting a DocumentO Another common

feature is posting documents to the intranet.O Some instructors

require you to submit your assignments via the intranet.

O Steps:O On the home page, select

the Documents TabO Find your individual folder

and click on it to access itO Click New DocumentO Add the title of documentO Browse your computer to

attach your document and click save

O Verify that your document is posted in your folder

Creating a Discussion Forum

O As a student, you can create discussion forums to communicate with fellow classmates on specific topics.

O Steps:O On the home page,

click the Discussions Tab

O Click the New tabO Enter a Forum NameO Enter a description of

your ForumO Click SaveO Verify that your

forum posted

Calendar InformationO Each semester the program

coordinator will add your classes to the intranet calendar.O The calendar provides the class

name, instructor, date, time and location your class will be conducted.

Creating Class PollsO Polls allow you to

get quick feedback on a specific topics.

O Examples of Polls: Favorite Restaurant, Flight Details for International Residencies, Vote for Professor of the Year

O Steps:O On the homepage,

click PollsO Click the New tabO Enter all of the

information for the pollO Select members and

other detailsO You can either save

poll as a draft or publish it immediately

Intranet Account Expiration

O Students have access to the intranet for 18 months. Intranet access expires one month after graduation.

O Students are encouraged to download course materials that they would like to keep prior to the expiration date.

Additional Info about WebEx

O To learn more about WebEx, click here.

O If you have questions about the class intranet, contact your Program Coordinator for assistance.

ReferencesO Photo retrieved from 2006 class

intranet. (Link is no longer active)O WebEx One Information- http://

www.weboffice.com/index.html