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Making Advising Personal through Skype by Melissa Nabors 2014 UNT Advising Conference #UNTAdv14 May 22, 2014 Collin College - Preston Ridge Campus
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Making Advising Personal through
SkypePresented by:
Melissa Nabors, Academic Advisor
May 22, 2014
UCAN Conference
Advising at the Neeley School in ‘13
1943 Majors (1812 in 2012) 806 Minors First Year Class has grown from 565 in
2012 to 633 in 2013 4 Professional Advisors Dedicated Advising Center : The Neeley
Academic Advising Center (NAAC)
• Personal – At Neeley, we focus on personalized educational experiences that help you develop and succeed.
• Connected – Students develop strong connections & build relationships with business leaders, faculty and peers.
• Real – Neeley delivers a nationally recognized business education by combining innovative learning environments and real-world experiences.
Neeley strives to be
Advsing Problem
Increasing number of incoming First year students
Increased number of Change of Major students
Increased number of Transfer students
Solution = Skype Advising
What is Skype Advising ?
Skype is an online communication system that can connect you to your academic advisor in a unique way. By utilizing Skype, you can be anywhere and be able to contact your academic advisor for a “face to face” personalized advising session in with the assistance of your computer!
Advising via Skype
Advising Theory & Pedagogy
Advising Trends in Higher Education
The Future of Technology & Advising
Skype and FERPA
Is Skype FERPA compliant?
1. Skype Environment
2. Skype Advising Structure
3. Parents and Skype
Setting up Skype at Neeley
Examine Needs of Advising Office
1. Technology & Equipment Needed
2. Advising Process & Structure
3. Marketing of Program to Students
4. Training Program for Advisors
How Neeley Advisors Use Skype
Utilized during Summer Advising Season
During Orientation
Change of Major Students
International Students
Students NOT local that need advising
How Neeley Advisors Use Skype
Utilized during academic yearStudents studying abroad (year round)
During holiday breaks for students that
need additional advising help
International Students
Using Skype with Advisees
Skype Advising Process1. Offer Skype of appointments to students
during the summer season
2. Provide a clear guide to students prior to Advising Session
3. Appointment Reminder for student with photos to lessen anxiety about session
4. Provide Business “Skype” Etiquette expectations to our business students
How did Neeley Do It?
Spring 2012
Assessment of Needs
Technology Purchase
Learning Outcomes Established
Training Documents and Sessions
Student Friendly Documents
Customized Approach for Advisee Group
Getting Started with Skype
Types of Documents
Training Guide
Student Guide
Appointment Reminders
Student Guide for Skype
Skype FAQs
Can I use Skype on phone? Yes, you can utilize Skype on your phone to speak with an advisor if needed. Ideally, it is easier to work with an advisor from a computer as the advisor will be able to share documents with you live and in real time. How do I know my advisor’s Skype name? Once you have made a Skype Advising Appointment with your advisor, he or she will send you an Instruction & Expectation guide that will include their Skype name and other helpful instructions for the appointment
Business Etiquette for Skype
Remember you are going to be live on video. Make sure you are in a space that is quiet where you can concentrate, there isn’t a lot of background noise, and that will provide you access to your computer, etc. A restaurant, the library, or a bookstore may not be the best environment to call in.
Mobile devices utilizing Skype are popular, but consider calling in via computer and webcam.
This is a professional call. This is not a communication with your family or best friend. Make sure to treat this just as you would an in person appointment coming into the office. Be prepared for the conversation.
Do not use text speak when instant messaging.
Skype Sucesses
Change of Major students are more knowledgeable about Neeley Requirements
Transfer students are more knowledgeable about Neeley Requirements and have 1:1 advising to acclimate to TCU “systems” prior to Transfer Orientation
Advising load for Advisors are more manageable
Future Goals
Utilize technology more with individual advising appointments for perspective students that are NOT able to come to TCU
Market Skype availability to transfer students through admissions
Have “Skype” sessions for non-traditional students as a group advising model addition
Questions ?????