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What’s New with eDocs for 2013-2014
Su HallenbeckProduct Director
July 2013
Overview
• Common App Waiver and FERPA• Common App Matching• Common App Forms Changes• New Form – School Information• Enhancements
• EDA• Teacher LOR permissions• Updating/Sync Common App data• Fee Waivers
• Opting Out of the Integration• Document Requests from Colleges
Common App Waiver CHANGES
Where is the waiver?•All students will complete the Release Authorization and make their selection re: FERPA options on the Common App Online
• Students must complete the release and the CA waiver before inviting an outside recommender, or before submitting their application to a CA member college
• The CA Waiver and release authorization will be removed from Family Connection
Common App Waiver – for eDocs Schools
Clear explanation of FERPA
Common App Matching
• Optional Setting• Schools can decide whether to allow students to
see the Common App matching interface • Will be re-naming the current optional setting
• Process• Matching will occur on “Colleges I’m Applying to”• Students will enter their email address only• Web service will send student info to CAO
• Will verify student’s last and first names & DOB• Will check student’s Common App/FERPA status
and pass this back to Naviance
Common App Matching
• If account info is verified and CA Waiver/FERPA is complete:• Student will be matched with their Common App
account and linked to the counselor• Cannot change FERPA selection after this
• If account info is not verified, or if student has not completed CA Waiver/FERPA:• Student will be directed to Common App online
to complete the Waiver and FERPA
Common App Matching
• Important!• Students must have an assigned counselor in
order to see the matching interface in Family Connection
• Each student must use a unique email address – once an email has been entered, no other student can use the same email address to match accounts
• Counselors will not be able to reset the FERPA permission – students will need to contact Common App support
Enhancements and Changes for 2013-2014
Common Application •Any changes to Common App forms will be reflected in eDocs
• Includes elimination of International Student Supplement
• School Information used to populate NACAC and CAO forms will become a separate form and will be easier to find
New School Information Form – used for Common App and NACAC forms
Green check indicates the form has been completed
New School Information Form – used for Common App and NACAC forms
New School Information Form – used for Common App and NACAC forms
The gray section will only appear for schools that meet criteria for being considered “International”
New School Information Form – used for Common App and NACAC forms
Enhancements and Changes for 2013-2014
Early Decision Agreements:•Counselors will be able to sign and process their portion of EDAs regardless of whether parents have completed their section or not.
•EDAs will still require student, counselor and parent sign-off, but counselors will no longer have to wait for the parents to sign first.
Enhancements and Changes for 2013-2014
Teacher Recommendations•Adding new levels of permissions for Teacher Recommendations so schools can tailor what recommendation requests teachers can see, prepare and submit to meet their needs
•Clarifying wording on teacher recommendation request permission:
•View my teacher recommendation requests•View all teacher recommendation requests
Teacher LOR permissions
Current Permission NEW Permission(s) How it will be applied
View all recommendations
View all teacher recommendation requests
No change
View my recommendations
View my teacher recommendation requests
No change
View teacher recommendation forms*
View all teacher recommendation forms
Everyone that currently has this set to ‘on’ will be set to ‘off’
Prepare teacher rec forms
Prepare my teacher rec forms
No change
Submit teacher recs online
Submit all teacher rec forms Will be OFF for everyone (including counselors)
Submit my teacher rec forms Everyone that had the old permission “on” will have the new permission “on”
Sync with Common App
Button will remain on Send Forms so you can have up-to-the-minute updates for students
Nightly sync with Common App will update student’s CA information every 24 hours
New Common App Fee Waiver
One and done…•Instead of completing a fee waiver for every Common App college, you will just complete one fee waiver and it will be applied to all Common App college applications
Opting In (or Out) of Common App Integration
• All schools that have an active Naviance eDocs subscription as of July 16, 2013 will be opted in to the Common App integration
• Schools that wish to opt out of the integration will be able to do so starting on August 1
• We will notify Common App of schools that opt out of the integration
Other Changes and Updates
• GPA will have 5 places • If a 4-point scale, then GPA can be reported with up
to four decimal places• If a 100-point scale, then max would be 2 decimal
places (if GPA was over 100), but more likely 3 decimal places (ex: 96.314)
Document Requests from Colleges
Some Parchment Exchange colleges have the ability to request transcripts from high schools
• Student completes online application on college website
• Student directed to Parchment to complete a transcript request
• Request goes to sending institution and includes the Applicant ID for the student (similar to NCAA process)
• Student or parent must register or sign in to make the transcript request
Document Requests from Colleges
Document Requests from Colleges
Document Requests from Colleges
Transcripts requested in this manner will appear on the home page of Naviance
Your Feedback Matters!
Thank you for attending the Naviance Summer Institute 2013!
We greatly appreciate your feedback, please complete a brief evaluation for this session at:
http://go.naviance.com/evaluations