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Microsoft®
Word 2010Core
Skills
1
Lesson 3: Formatting Content
Courseware #: 3240
Microsoft Office Word 2010
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Word 2010Core
Skills
© CCI Learning Solutions Inc. 2
Lesson 3 Objectives
• format text using bold, italics and underline
•change the font, font size and font color of text
•adjust the character spacing or position
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Word 2010Core
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Formatting Text•Once you have typed text in a document, you can format the text to change its appearance and make an impact on the reader
•When creating a document you should consider what kind of impression you want the text to make
– Do you want the document to look formal or casual?
•Designs of type are called fonts•Font formatting is the appearance, size, and attributes of text. Any feature that changes appearance of characters on screen or print
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Formatting Text Characters
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Formatting Characters
Font Describes typeface or appearance of characters on screen and in print.
Font Size Refers to height of characters.
Character Formatting
Refers to special stylized variations applied to plain characters to make them stand out from other text.
Effects Special effects added to text.
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Word 2010Core
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Formatting Characters
•Found on Home Ribbon within the Font group• Includes: bold, italics, underline, font type and size, grow font, shrink font, change case, clear formatting, strikethrough, subscript, superscript, text highlighter (also a navigation feature), and font color
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Formatting Characters
•To apply formatting to text characters:– On Home tab, in Font group, click formatting button, or– use formatting options in Font dialog box, or– press keyboard shortcut for formatting option, or– right-click text and then click Font, or– click appropriate option on Mini toolbar.
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Formatting Characters
•Mini toolbar– Appears only when text selected– Turn on or off in File, Options– Most commonly used formatting commands
•To remove all formatting at once, on Home tab, in Font group, click Clear Formatting
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Changing the Font Size
•Font size is determined by measuring the height of characters in units called points– Standard font sizes for text are 10, 11, & 12 points
•The higher the point size, the larger the characters•Font sizes for headings are usually larger than other font
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Changing the Font Size
•Change font size by using the Font Size box on the Formatting toolbar or on the Mini toolbar
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Changing the Font Color
•You can change the color of text to make it stand out or to add interest to a document
•Click the arrow next to the Font Color button in the Font group on the Home Tab– Opens a gallery that includes the Color Palette – a
coordinated set of colors available for use in the document
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Changing the Font ColorFont Color Button
Color Palette
ScreenTip identifies the name of the color
Opens the Colors dialog box with more colors
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Changing the Font Style•Font Style is a formatting feature you can apply to a font to change its appearance– Common font styles are bold, italic, and underline
BoldItalics
Underline These font styles are also available on the Mini toolbar
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Changing the Underline Style & Color
•You can change the underline from one line to multiple lines, dotted line, dashed lines, or another style
•You can also change the color of the underline
•To change click on the arrow next to the Underline button
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Shortcut keys for Formatting Text
+ I
Bold
Italics
Underline
+ B
+ U
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Word 2010Core
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Learn the Skill (p. 57)
•In this exercise, you will look at both methods of applying formatting features, using options from the Font group as well as the Mini Toolbar
•You will need Tolano Adventures Employee List to complete the exercise
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Increase Font Size
+ >
Grow Font Command
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Decrease Font Size
+ <
Shrink Font Command
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Subscript
+ =
Create small letters below the text baseline
H2O
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Superscript
+Create small letters above the line of text
+ +
1st
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StrikethroughDraw a line through the middle of the selected text
Example
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Change Case Change all the selected text to UPPERCASE, lowercase, or other common capitilizations
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Text Effects
Apply a visual effect to the selected text such as a shadow, outline, glow, or reflection
Outline
Shadow
Reflection
Glow
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Clear Formatting
Clear all the formatting from the selection, leaving only the plain text
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Highlight TextMake text look like it was marked with a highlighter pen
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Using the Font Dialog Box
• Use to access formatting options not in Font group or Mini toolbar, or to apply several options at once
• To access Font dialog box:– On Home tab, in Font group, click
Font Dialog Box, or– press Ctrl+D, or– right-click selected text and click
Font.
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Word 2010Core
Skills
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Using the Font Dialog Box
• To access Font dialog box:– On Home tab, in Font group, click
Font Dialog Box, or– press Ctrl+D, or– right-click selected text and click
Font.
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Using the Font Dialog Box
• Click Text Effects
– More options for each effect
• Use caution when applying effects
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Learn the Skill (p. 59-60)
•In this exercise, you will practice formatting text using the Font command in the Tolano Adventures Employee List document
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Changing the Character Spacing
Times New Roman is a proportionally spaced font.
Courier is a monospaced font.
• Proportionally spaced fonts make reading large
amounts of text easier
– May cause more white space between words
• Monospaced fonts use same width for each text
character
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Word 2010Core
Skills
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Changing the Character Spacing
•To adjust character spacing:
– On Home tab, in Font group, click Font Dialog Box,
click Advanced tab for Character Spacing options, or
– press and click Advanced tab for
Character Spacing options, or
– right-click text, click Font, then click Advanced tab for
Character Spacing options
+ D
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Changing the Character Spacing
Scale Alter width of selected text by percentage amount.
Spacing Adjust amount of spacing for each character by set amount.
Position Raises or lowers selected text from normal position by set amount.
Kerning for fonts
Alters amount of space between selected text based on characters in selection.
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Learn the Skill
•In this exercise, you will adjust the character spacing for the title in the Tolano Adventures employee list.
