Work spaceforpc userguide version 9.4

WorkSpace for PCUser Guide9.4

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TABLE OF CONTENTSABOUT WORKSPACE 4Technical Requirements 4Getting Started 5Downloading and InstallingWorkSpace 5Registering the Software 5Checking for Software Updates 6Setting UpWorkSpace Connect 6Setting UpMobiView 6Setting UpMobi Learners 7Setting Up the DualBoard via USB 8Setting Up the DualBoard viaWireless Kit 8Setting Up the Touch Board and Touch Board Plus via USB 9Connecting the Touch Board Plus 9Mouse Actions 10TouchGestures 10

TheWorkSpace Toolbar 11WorkSpaceModes 11WorkSpaceWindow 12

PREFERENCES 13Options 13New Page Setup 15Transparency and Language 16Toolbar Settings 17Creating a Custom Button 17

Customize Toolbar 18Adding a Tool to the Toolbar 18Removing a Tool from the Toolbar 18Creating a Custom Scheme 19

Gradient Page Setup 19Changing aGradient 19

Tablet Settings 19

THE WORKSPACE TOOLBAR AND MENUS 20Toolbar 20Table 1: WorkSpaceModes 20Table 2: Tools Available in Lesson and Annotate Over DesktopMode 21Table 3: Tools Available in OfficeMode 25

Menus 26Other Options 28Selecting the SRS 28Creating a Flow Question 29Asking a Flow Question 29DeviceManager 30

einstruction.com/workspace-overview

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Selecting DeviceManager 30

WORKSPACE MODES 31LessonMode 31Accessing LessonMode 31WorkSpace Tools 32

MouseMode 33EnablingMouseMode 33Capture 33

Annotate Over DesktopMode 33Annotating Over the Desktop 34

Multi-User Mode 34Selecting theMulti-User Menu 34Setting UpMulti-User Mode 35Setting UpQuick Start 36Selecting the Presenter 36Presenter Tools 36Locking Tablets and Clickers (If Applicable) 37ExitingMulti-User Mode 38

OfficeMode 38WhiteboardMode 39EnablingWhiteboardMode 39UsingWhiteboardMode 39

USING WORKSPACE 40Using Layers 40Copying anObject 41Locking and Unlocking anObject 41Creating Page Transitions 42Exporting a Presentation Object or Entity 42Distributing Files 42Distributing Files as GWB (PC Only) 43Distributing Files as IWB 43Exporting Files 43

THE GALLERY 44Searching the Gallery 45Selecting aGallery Object 45Adding a File to the Gallery 45Building a Database 46Importing a File from aDevice 46Editing Gallery Files 46Exporting Gallery Files 47Adding a New Category 47Adding a File to Favorites 47Deleting a File from theGallery 47

CONTACT US 49


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ABOUT WORKSPACEWorkSpace allows instructors to create, assemble and present content while engaging students. The software can be usedwith any program - content or curriculum - and features more than 50 tools for building, displaying, annotating, organizing,controlling, importing, capturing, recording and sharing teachingmaterials.

WorkSpace allows you to interact with any form of digital content and can be used in combination with DualBoard™, TouchBoard, Touch Board Plus, MobiView™, Mobi™ Learner tablets, Student Response Systems (Pulse) or ResponseCard NXT.

This chapter covers the following sections:

Technical RequirementsGetting StartedThe WorkSpace ToolbarWorkSpace ModesWorkSpace Window

Technical RequirementsThe following are required forWorkSpace to properly function:

NOTEAdministrative privileges are required to install the software.

l Microsoft Windows® XP SP 2, Vista, 7 or 8l Intel® Pentium® dual-core processor, 2 GHz or higher (or equivalent)l 2GB RAMl 1GB hard disk space for installation (600MB for additional Gallery content)l DVD-ROM drive for installationl USB portl XVGA (1024x768) or higher resolution with minimum 24-bit colorl Video card with support for DirectX 9 or greaterl Speakers andmicrophone for audio and video filesl Adobe® Flash® Player 9.0 or higher


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Getting StartedThis section covers the following topics:

Downloading and Installing WorkSpaceRegistering the SoftwareChecking for Software UpdatesSetting Up WorkSpace ConnectSetting Up MobiViewSetting Up Mobi LearnersSetting Up the DualBoard via USBSetting Up the DualBoard via Wireless KitSetting Up the Touch Board and Touch Board Plus via USBConnecting the Touch Board Plus

Downloading and Installing WorkSpaceWorkSpace can be installed from a disc, www.turningtechnologies.com/responsesystemsupport/downloads or from a directsetup file.

Prerequisites

Verify that your systemmeets the Technical Requirements.

1 Insert theWorkSpace disc into the CD-ROM drive.2 Double-click Setup.exe.

TheWorkSpace Softwarewindow is displayed.3 Click Install Software.4 Select the appropriate language from the drop-downmenu and click OK.

The InstallShieldWizard opens.5 Click Next.6 Select the I accept the terms in the license agreement radio button if you agree to theEndUser License Agreement

(EULA).7 Click Next.8 Select Complete and click Next.9 Click Install.10 Click Finish.11 Restart your computer before usingWorkSpace.

Registering the SoftwareRegistering theWorkSpace software allows you to receive notices of software updates.

1 OpenWorkSpace.

2 Click theMain Menu icon on the toolbar, mouse overHelp and select Register Online.Your default web browser opens the product registration web page.


http://www.turningtechnologies.com/responsesystemsupport/downloads

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3 Enter the required information in the fields provided and click Submit.

Checking for Software UpdatesPeriodically, Turning Technologies releases software updates. Follow the steps below to check forWorkSpace updates.

1 Click theMain Menu icon on the toolbar, mouse overHelp and select Check for Updates.

NOTEIf Check for Updates is gray in color, themost up-to-date version of WorkSpace is installed.

Setting UpWorkSpace ConnectThe Turning Technologies DeviceManager must be installed on your computer prior to usingWorkSpace Connect.

WorkSpace Connect turns your tablet into an interactivemobile whiteboard that is compatible with most Android and iPadtablets.

NOTEUsingWorkSpace Connect is optional. Skip this task if you do not want to use theWorkSpace Connectapp.

1 OpenWorkSpace.

2 Click theMain Menu icon on the toolbar and select Preferences.TheWorkSpacePreferences window opens.

3 Click the Tablet Settings tab.4 Check the box labeledAllow Tablet Connection.5 Enter theHost Name andPassword in the boxes provided.6 Click Save/Update to save your changes, and click OK to close thePreferences window.

Next Steps

Download and install theWorkSpace Connect app for your tablet from the appropriate app store. See theWorkSpace ConnectUser Guide for Technical Requirements and instructions on how to use the app.

Setting Up MobiViewThe Turning Technologies DeviceManager must be installed on your computer prior to using theMobiView. TheMobiViewcommunicates with Turning Technologies software through the wireless MobiView receiver. The receiver is a USB devicestored in the charging stand or on the backside of theMobiView.

1 Turn on the classroom computer on whichWorkSpace is installed.2 Insert theMobi receiver into aUSB port on the classroom computer. The blue LED on theMobi receiver will light up.

NOTEIf a USB hub is needed, youmust ensure that you use a powered USB hub.

3 Turn on theMobiView by pressing the bluePower button on top of the unit.ThemessageAttempting to Connect is displayed on theMobiView screen.


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When theMobiView connects to theMobi receiver, theHomeScreen appears.

TIPIf themessage, Unable to Connect is displayed, verify that theMobi receiver is inserted into aworking USB port.

When the two devices have been successfully paired, the blue button on theMobi receiver will stop blinking and remaina solid blue until one of the following three instances occur:

l theMobi receiver is removed from the computerl theMobiView is turned offl the computer is turned off

Pairing the device is a one-time operation.

Setting Up Mobi LearnersThe Turning Technologies DeviceManager must be installed on your computer prior to using theMobi Learners. Mobi Learnersmust be able to communicate with theWorkSpace software. Communication is established either by a USB connection orthrough wireless (RF). The RF (Radio Frequency) receiver plugs into a USB port on the computer or a powered USB Hub.

1 Turn on the classroom computer on whichWorkSpace is installed.2 Insert theMobi receiver into aUSB port on the classroom computer. The blue LED on theMobi receiver will light up.

NOTEIf a USB hub is needed, youmust ensure that you use a powered USB hub.

3 Press the activation button on theMobi receiver. The blue light will begin to blink.4 Turn on theMobi.5 Press the blue activation button on the back of theMobi to activate the RF signal. The button is located next to the

battery opening.

IMPORTANTYou have twominutes to press the activation button.

When the two devices have been successfully paired, the blue button on theMobi receiver will stop blinking and remaina solid blue until one of the following three instances occur:

l theMobi receiver is removed from the computerl theMobi is turned offl the computer is turned off



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Setting Up the DualBoard via USBThe Turning Technologies DeviceManager must be installed on your computer prior to using the DualBoard. DeviceManageris automatically installed with the following software: WorkSpace, CPS, Response and Flow.

1 Connect theAC/DC power adapter to the controller box.2 Plug the opposite end of the AC/DC power adapter into awall outlet.3 Connect theUSB cable to the DualBoard controller box.4 Plug the opposite end of the USB cable into an availableUSB port on your computer.5 Click thePower switch to theOn position.

NOTEThe AC/DC power adapter is only used to charge the electronic pens.

Setting Up the DualBoard via Wireless KitThe Turning Technologies DeviceManager must be installed on your computer prior to using the DualBoard. DeviceManageris automatically installed with the following software: WorkSpace, CPS, Response and Flow.

An RF (Radio Frequency) receiver plugs into a USB port on your computer or a powered USB Hub. A second receiver isconnected to the DualBoard controller box via USB cable. The receiver is seated in a holster that slips over the frame at the topof the board.

The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use apowered USB extension cable to remove the RF receiver from under furniture that may shield the RF signal.

1 Connect theAC/DC power adapter to the DualBoard controller box.2 Plug the opposite end of the AC/DC power adapter into awall outlet.3 Plug the end of theUSB cable (RJ12) into theDualBoard controller box located on the back of the board. The

controller box is located on the bottom left of the board, if the board has already been hung up.4 Slide theRF COM plastic grey holster over the board’s frame at the top of the DualBoard.5 Seat the receiver into the plastic grey holster.6 Click thePower switch to theOn position.7 Plug theRF receiver into an available USB port on your computer.8 Press the pairing button on the receiver.9 Press the pairing button on the RF receiver. The blue light will begin to blink.

IMPORTANTYou have twominutes to press the pairing button.

When the two devices have been successfully paired, the blue buttons on the receivers will stop blinking and remain asolid blue until one of the following three instances occur:

l the RF receiver is removed from the computerl the DualBoard is turned offl the computer is turned off



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Setting Up the Touch Board and Touch Board Plus via USBThe Turning Technologies DeviceManager must be installed on your computer prior to installing the Touch Board. DeviceManager is automatically installed with the following software: WorkSpace, CPS, Response and Flow.

The RF receiver works best when it is not plugged into a computer that is under a podium or a desk. If necessary, use apowered USB extension cable to remove the RF Hub from under furniture that may shield the RF signal.

1 Connect theAC/DC power adapter to the controller box.2 Plug the opposite end of the AC/DC power adapter into awall outlet.3 Connect theUSB cable to the Touch Board controller box.4 Plug the opposite end of the USB cable into an availableUSB port on your computer.5 Click thePower switch to theOn position.

Connecting the Touch Board PlusTurning Technologies DeviceManager version 7.3 or higher must be installed on your computer prior to installing theWirelessKit.

TheMultiHub plugs into a USB port on your computer or a powered USB Hub. The RFCOM (Radio Frequency Communicator)plugs into a wall outlet while positioned in the RFCOM clip that slips over the frame at the side of the Touch Board Plus.

1 Slide the plastic gray clip over the frame at the side of the Touch Board Plus.

2 Seat the RFCOM into the plastic gray clip.

3 Connect the appropriate end of the power cord into the power cord terminal and the opposite end into a nearby walloutlet.

4 Connect theUSB cable from the Touch Board Plus to the RFCOM .

5 Turn on theRFCOM power switch . The amber light will turn on to show a successful connection to the TouchBoard Plus.

6 Plug theMultiHub into a working USB port on your computer or a poweredUSB hub.7 Press the pairing button on theMultiHub. The blue light will begin to blink.

8 Press the pairing button on the RFCOM.

IMPORTANTYou have twominutes to press the pairing button.

When the two devices have been successfully paired, the blue light on the RFCOMwill stop blinking and remain a solidblue. The light will dim when connection to theMultiHub is lost.



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Mouse Actions

Mouse Command Use Mouse Action Action

Left-click Open items Touch and release to click

Double-click Open files and folders Two quick finger taps

Right-click Access content sensitive drop-downmenu

Touch with two fingers slightlyapart**menu appears by first touch

Drag Drag items across screen Move one finger left or right

Touch Gestures

NOTETouchGestures are native toWindows 7 and 8 and are not compatible onWindows XP, Vista, OS X orLinux platforms.

Gesture Use Gesture Action Action

Zoom Zoom in/out on an imageor web page

Use two fingers in a pinchingor pull apart motion

Rotate Rotate contentUse two fingers in a clock-wise or counterclockwisemotion

Flicks Flick or throw objectsacross the screen

Make a quick flick motion indesired direction

Pan Scroll through content orweb page

Drag finger up or down oncontent or scrollable window


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The WorkSpace ToolbarBy default, WorkSpace opens in LessonMode with theWorkSpace toolbar floating on the desktop. TheWorkSpace toolbarcan be customized. SeeCustomize Toolbar.

TIPTheWorkSpace toolbar will become transparent if not in use. Click anywhere on the toolbar to reactivateit.

WorkSpace ModesWorkSpace allows you to capture text, graphics, or virtually any image from any application that you can project from yourcomputer. The software is categorized into six "modes," each consisting of different capabilities.

By default, WorkSpace opens in Lesson Mode. In LessonMode, WorkSpace takes a screenshot ofthe desktop allowing you to annotate over the static image - write, draw, insert images, highlight,interact with, and annotate over preparedmaterial. A blank page can be used as a whiteboard in alesson without leaving theWorkSpace presentation.

For more information, see Lesson Mode.

InMouse Mode, the internet can be accessed using theMouse tool. Additionally, select any of theannotation tools while in MouseMode to change/return to LessonMode.

SeeMouse Mode for more information.

By selectingAnnotate Over Desktop Mode, the desktop is turned into a canvas. Use theAnnotation Tools, Page Tools or Capture Tools to write and draw on the desktop.

Refer toAnnotate Over Desktop Mode.

Multi-User Mode allows two or more participants to interact with Turning Technologies whiteboardsusing collaborative (shared) or defined (one person per defined area) space. Multiple Mobi devicescan be displayed on the whiteboard at the same time.

Refer toMulti-User Mode.

Open and interact with Microsoft Office applications directly from theWorkSpace software inOfficeMode.

For more information, seeOffice Mode.

All notes made on the whiteboard can be captured and saved as pages withinWorkSpace fordistribution, without the use of the projector inWhiteboard Mode.

SeeWhiteboard Mode for more information.


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TIPIcons can be made available by customizing the toolbar. SeeCustomize Toolbar for moreinformation.

WorkSpace WindowOnce inWorkSpace, theWorkSpaceWindow is displayed. TheWorkSpaceWindow consists of a page in the presentation fileand several toolbars on the right side and bottom of the window. By default, the window can be sized andmoved.

The Toolbar displays whenWorkSpace is opened in LessonMode. The default toolbar scheme is set to Intermediate.

ThePage Navigation Toolbar displays the tools used to navigate through the presentation file, including the PanPage, Previous Page, Page Counter, Next Page andMulti-User Mode tools.

Click theExtend/Scroll Page arrows to extend the page.

TheProperties Bar provides options to change the properties of the selected annotation tool (pen, highlighter, shape).For example, the pen tool Properties Bar includes color, width, transparency, line ends and line styles.

The Properties Bar also contains thePage Properties, including backgrounds, color and transparency, which can beaccessed by clicking the Selection tool on theWorkSpace Toolbar.

To the left of the Properties Bar is the LayersToolbar. The Layers window appears when using the Layers Toolbar. Bydefault, all annotations on a page are arranged in a single layer. Add, delete, show, hide, and arrange different layers.

Use theRecycle Bin to delete selected objects from the page. Drag the selected object and drop it in the Recycle Bin.Click the Undo tool to retrieve objects dropped into the Recycle Bin.


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PREFERENCESThe Preferences window features the following tabs:

OptionsNew Page SetupTransparency and LanguageToolbar SettingsCustomize ToolbarGradient Page SetupTablet Settings

To access the Preferences window, click theMain Menu icon and select Preferences.

OptionsUse theOptions tab to configure a variety of WorkSpace features.

User Selectable Folders

WhenWorkSpace is installed, fourUser Selectable Folders are created in the Documents\InterWriteWorkSpace folder.These folders provide default locations for GWB image files, exported presentation files, images for the Gallery, graphics touse with the Stamper tool and AVI files.

l Images stored in theUser Pictures Folder can be accessed inMy Gallery, which is opened from theGallery Menu.Images can also be used by the Create Image Page tool as Image Page backgrounds, or inserted on a page in theAnnotationWindow using the Insert Media tool.


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l User-supplied stamps will be displayed in the Properties Bar for the Stamper tool. Both images and stamps must be inBMP, GIF, JPEG, TIFF or PNG format.

l The Record and Playback tool will play any AVI orWMV recording stored in theUser Recordings Folder by opening thedefault video player on the system.

l To change the location of a folder, select the folder in the User Selectable Folders list, click Browse and navigate to anew location.

Control Options

Check this box if you use a legacy electronic pen for the DualBoard and would likeWorkSpace to automatically sense whenthe electronic pen is changed. When this option is checked, the color of the virtual ink on the projected image will match thecolored rings of the electronic pen being used.

Annotation Window Options

By default, theAllow Window Sizing checkbox is selected. This option allows you to easily move theWorkSpace windowaround the desktop. If you would likeWorkSpace to open in full screenmode, uncheck theAllow Window Sizing checkbox.

Cursor Orientation

By default, the pen tools are set to right-handed orientation. If you are usingmore than oneMobi during the presentation, or theWorkSpace Connect application, click theShow Tablet ID on Cursor checkbox to identify whichMobi is interacting with thepresentation.

Default Internet Address

The Internet Browser tool points to the company website by default. Enter another URL in this field to display a differentinternet start-up page.

Automatically Save Pages

Presentation files are automatically saved as they are created. By default, theAuto Save option is set to save every five (5)minutes. Auto Save can be disabled, or the frequency can be changed, by selecting a different time interval.

Add Page Title

By default, the title that appears on theAnnotationwindow title bar is automatically added to the pages of exported and printedpresentation files. These options can be turned off by clearing the respective checkboxes.

Curve Smoothing

Selecting this checkbox creates smoother writing when using annotation tools.

Snap Grid Settings

Selecting this checkbox forces drawn objects to be drawn at a set grid point. You also can choose to display the grid on-screenand determine the grid spacing.

Document Camera Selection

Select a default camera from the drop-downmenu.


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New Page SetupThe New Page Setup tab features preferences for new pages and captures.

Setting up Blank Pages

Use this option to configure blank pages, including the default background color and the default capture options. Set abackground color for the Create Blank Page tool and Create Grid Page tool.

Setting up Captures

By default, WorkSpace switches to AnnotationMode, captures the screen, and displays it in theAnnotationwindow. Selectinga different Capture Option only works when it is selected while in MouseMode. The Preference settings do not affect the waythe Capture tool functions.

Capture Option Use

Always capture partial Click and drag the cursor around the object to be captured. The partial capture will display ona new blank page.

Always capturefreeform area

Freehand drag the cursor around the object to be captured. The capture will display on a newblank page.

Always capturea window

As the cursor is moved, a grid will appear that defines the boundaries of the selectable win-dow. Move the cursor to the window to be captured and click. The window will display on anew blank page.

Always capture screen Take a snapshot of the full screen and display it on a new page in the AnnotationWindow.

Prompt at capture time Select the checkbox to have the capture placed on a new blank page. After the capture isplaced, select the capture option.

Setting up Annotate Over Desktop

By default, WorkSpace opens a window prompting to save a document prior to exiting the software. This option can bechanged to Always Save, Prompt or Never Save. If Always Save is selected, WorkSpace will save every document withoutnotification.

Setting up Grid Pages

Configure lined grid pages, pages with columns and true grid pages with both horizontal and vertical lines.

Select To

Horizontal Create horizontal lines on a page. Set the amount of space (in pixels) betweenthe horizontal lines.

Vertical

Create columns on a page. Set the amount of space (in pixels) between thevertical lines. Clear the Horizontal checkbox if you do not want pages with rows.

Set identical SnapGrid Setting pixels (under the Options tab) andGrid Linespixels (horizontal and vertical) so that any lines drawn on aGrid Page will “snap”into place.

Center Grid Center the grid to place the configured grid in themiddle of the page.


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Select To

Add Title Box Add a title box positioned at the top of the grid page, as shown in the Previewbox.

Line Color Change the color of the grid lines.

Line Type Select a line type from the drop-down list of options.

Line Width Adjust the line width in pixels (1 - 16).

Change Background Color Change the background color of the grid page.

Transparency and LanguageFrom the Transparency and Language tab, you can select the background transparency and choose theWorkSpace interfacelanguage.

Transparency

Use this option to control the background transparency of inserted images. By default, only images with white backgrounds arerendered transparent.

l The Transparency feature is enabled by default. Uncheck the checkbox to disable the Transparency feature.l Click theChange Transparent Color icon to select a different color. Only the images with the newly selectedbackground color will now be transparent.

Select Language

This Preferences option allows you to select the preferred language for theWorkSpace interface, includingmenu and dialogtext.

NOTELanguage packs are separate installs available at www.einstruction.eu/downloads.

l Select theUse the System Default radio button to let the system determine which language should be used for theinterface display. Tomanually choose the language, select the second radio button and choose a language from thedrop-downmenu.

l The Text Recognition Language drop-downmenu displays a list of supported languages. Select a language to be usedin conjunction with the Freehand Text and Freehand Text Recognition tools.


http://www.einstruction.eu/downloads

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Toolbar SettingsThe Toolbar Settings tab provides several options for customizing the toolbar.

Toolbar Button Options

Set the shape and size of the toolbar buttons.

l By default, the shape of the toolbar icons is Classic Rectangle. The toolbar icon shape can be changed to barrel, circleor pentagon. Each selection is displayed in the Preview box.

l The toolbar icons can be sized at either 22 x 22 pixels or 40 x 40 pixels.

Toolbar Options

The following options deal with the size and color options for selected tools within the toolbar.

Option Use To

Use Right-click forSettings/Properties

Display the settings of the selected tool when right-click is used (mouse or pen).

Hide Tool Settings when notbeing used

Hide right-click menus when not in use.

Show Simplified Toolbar Display a simplified toolbar with larger icons.

When this option is selected, theWorkSpace toolbar becomes transparent after a set time of inactivity.

Option Use To

Use Transparency Activate the transparency feature for theWorkSpace toolbar.

Delay in Seconds Sets the amount of time before theWorkSpace toolbar becomes transparent.

Custom Buttons

Create custom buttons that openmacros or web pages. Up to five buttons can be customized and added to the toolbar.

Creating a Custom Button

1 Select a button (P1-P5) from theCustom Buttons field.2 Enter a description for the new button in theDescription field.3 To set aMacro for the button:

a Click theApplication Path icon.b Enter the path or click Search Application.

TheSearch Applicationwindow is opened. Navigate to path needed and click OK.c Click OK.

The custom button is added to the Customize Tools Preferences.


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4 To set aURL for the button:a Click theURL icon.b Enter theURL into theSearch field.c Click OK.

The custom button is added to the Customize Tools Preferences.

Customize ToolbarTheWorkSpace toolbar can be completely customized depending on the tools you usemost frequently.

Use this option to organize, add or remove tools on the toolbar and in the Toolbox.

Toolbar Scheme Description

Basic Includes a basic set of commonly used tools such as Pen, Blank Page, Gallery and Page Sorter.

Intermediate (Default) Includes themost commonly used tools and setup options on the toolbar.

Advanced Includes more graphically oriented options on the toolbar such as Document Camera,Compass,Curtain and Shapes.

Adding a Tool to the Toolbar

1 Locate the tool to be added from theAvailable Tools menu.2 Select the tool with amouse click or with the electronic pen.3 Drag the tool to its new location.4 Repeat steps 2 and 3 as needed.5 Click OK.

The tool is saved to its new location.

Removing a Tool from the Toolbar

1 Select the tool to be removed with amouse click or with the electronic pen.2 Drag the tool away from the box in which it is housed.3 Repeat steps 1 and 2 as needed.4 Click OK.

The tools are removed from themain toolbar, the Toolbox or the right-click toolbar.5 Optionally, click theRemove All button to delete all tools from the Current Tools list.

Custom Schemes

A customized Toolbar or Toolbox can be saved to a custom scheme. The custom scheme can be deleted if it is not needed.


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Creating a Custom Scheme

1 Click Save Scheme.TheEnter Namewindow is displayed.

2 Enter the name of the new scheme.3 Click OK.

The new scheme is added to theScheme drop-down list.

NOTETo delete a custom scheme, select the scheme from theScheme drop-downmenu and clickDelete Scheme.

Gradient Page SetupSelect the Gradient Page tab from the Preferences window to determine gradient settings. Gradient page options include two-color or four-colors and the direction of the gradient.

Changing a Gradient

1 Click a colored box.TheColors window is opened.

2 Select a color and click OK.The new color is displayed on the button and on theGradient Examples.

3 Select theGradient Example to preview the new gradient.4 Click OK.

The preference is saved.

Tablet SettingsThe Tablet Settings tab allows you configure theWorkSpace Connect connection. For more information on how to set upWorkSpace Connect, seeSetting Up WorkSpace Connect.


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THE WORKSPACE TOOLBAR AND MENUSThis chapter covers the following sections:

ToolbarMenusOther Options

Toolbar

Intermediate Toolbar

Table 1: WorkSpace Modes

Icon Mode Description

Mouse InMouseMode, your computer mouse functions as a normal mouse.

Lesson Create and annotate lessons, presentations, blank pages or images while in LessonMode.

Annotate OverDesktopMode

Annotate over moving images such as videos, flash applications or animationswithout pausing or freezing the images.

Annotate Over OfficeMode Access and insert annotations insideMicrosoft Excel, PowerPoint andWord.


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Table 2: Tools Available in Lesson and Annotate Over Desktop Mode

Icon Name Description

Pen Use the Pen tool to write or draw on a blank page.

Multi-color pen

Draw colorful lines with theMulti-color Pen tool. TheMulti-color Pen has two differentstyles:

Gradient - The properties to the left of the Gradient Style button define the startingcolor, while the properties to the right define the ending color.

Color on Color - The properties to the left of the Gradient Style button define the outsideborder color, while the properties to the right define the inside color.

Picture Pen Draw a path of images with the Picture Pen tool. The selected picture is displayed onthe left side of the properties bar.

Line Use this tool to draw lines on a blank page.

Freehand Text Convert handwritten text into typed text and insert the typed text into a blank page or anactive application, such as Excel, PowerPoint, Word (in OfficeMode).

Freehand Shape Convert an object drawn freehand, such as a rectangle, into a true rectangle with 90degree corners and straight perimeter lines with the Freehand Shape tool.

Highlighter Highlight anything on the current page with the Highlighter tool.

Shapes Draw different shapes - including squares, circles and triangles - with the Shapes tool.

Flash Player

Adding SWF files to the presentation:

1 Click the Flash Player icon from the toolbar and select a file from the directory.2 Click the green arrow to activate the flash file.3 Use the Selection tool to move, resize or delete the flash file.

Only two flash files are permitted per page.

Type Text

Adding typed text to the presentation:

1 Click the Type Text tool. Change font properties prior to typing.2 Click to insert a Text box and begin typing.3 When you have finished typing, click the Selection tool. The Text box closes

and the text is placed on the page.


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Stamper

Use the Stamper tool to add stamps. Personalize the Stamper by adding images to theDocuments\InterwriteWorkSpace\User Stamps folder. The images must be in a BMP,GIF, JPEG, TIFF or PNG format. If images are added to the User Stamps folder whileWorkSpace is open, the stamps will not be available for use until WorkSpace is closedand re-opened.

Audio FileAdd audio files to the presentation file. WorkSpace supports WAV, MP2, MP3, MPA,MPEG, SND andWMA files. Audio files made with the Record and Playback tool, andthose downloaded from other sources (e.g., iTunes), are also supported.

Video File Add video files to the presentation. The following file types are supported: AVI, WMV,MOV, andMPG.

Pan Page Use the Pan Page tool to move the page around in theAnnotationwindow.

SelectionSelect and size, move, cut, copy, paste, delete, reorder, rotate, group, ungroup exportobjects with the Selection tool. Additionally, objects can also bemoved to thebackground and added to the Gallery.

Eraser From the toolbar, click the Eraser icon to erase annotated content.

Zoom Magnify the page with the Zoom tool.

Create Blank Page Add a blank page to the presentation file.

Create Duplicate Page Add a duplicate of the current page to the presentation file directly after the currentpage.

Create Calendar PageAdd a calendar page to the presentation file. Select and preview a one week or one-,two-, three-, or four-month calendar. Indicate a startingmonth and year (the currentmonth and year is the default) and choose a background color for the calendar.

Create Grid Page Add a grid page to the presentation.

Create Image Page Add an image page to the presentation.

Gallery TheGallery contains an extensive collection of images and interactive Flashsimulations called Interwrite Sims.

Spotlight Create interest and draw attention to an area of the screen. The spotlight opening istransparent and reveals the item or text below it on the screen. Click and drag thecursor to move the spotlight around the screen.


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Page Sorter

Use the Page Sorter to view thumbnails of pages in a presentation file. To select apage, simply click the page you wish to view. The Page Sorter also allows you to clickand drag a page to a different location in the presentation file.

(not available in Annotate Over Desktopmode)

Previous Page Go to the previous page in the presentation file.

Next Page Go to the next page in the presentation file.

Clear Delete the selected object or objects. If nothing is selected on the page, the Clear tooldeletes everything on the page.

Document Camera Obtain images, documents or other files from a device such as a scanner, digitalcamera or document camera, and insert them intoWorkSpace.

SaveSave the current presentation file. By default, the Auto Save feature automaticallysaves the presentation file every fiveminutes. Disable Auto Save or change thefrequency in the Preferences window.

On-screen Keyboard Use theOn-screen Keyboard to type characters on the desktop.

Lock PadsLock all connected devices (clickers or tablets), preventing them from providing input tothe current session. Locked devices remain connected unless they are turned off. Clickthe Unlock icon that appears in its place to reactivate connected devices.

Internet Browser Open an internet browser to the web page indicated in the Preferences window.

Page Up Go to the previous page in a PowerPoint slide show while saving the annotated page inthe Annotation window to the presentation file.

Page Down Go to the next page in a PowerPoint slide show while saving the annotated page in theAnnotation window to the presentation file.

Curtain Hide the current page, or hide the current desktop screen, with the Curtain tool.

Insert Media Insert any type of media file including BMP, JPEG, GIF, EMF, WMF, TIFF PNG, ICO,audio files, video files and Flash files.

Capture Capture a snapshot of the full screen, a selected window or a selected portion of thescreen.

Undo Undo themost recent action.

Redo Redo the last Undo action.


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Preferences Open the Preferences window to configure settings for many of theWorkSpace toolsand functions.

Freehand TextRecognition

Convert handwritten text into typed text and insert the typed text into an activeapplication, such as Word or Excel. The Freehand Text RecognitionWindow providesa spell checker and the ability to insert carriage return, space, tab and backspacecharacters into the text.

Freehand Equation Pen Convert any written numeric characters into typed text.

Equation

Adding typed equations to the presentation:

1 Click the Equation icon. Click where theEquationwindow is to display andbegin typing.

2 When you have finished typing, select Insert Equation. TheEquationwindowcloses and the equation is placed on the page.

Record and Playback Record and play back events, with sound, as they occur. Events are stored in an AVIfile for playback.

Export PDF File Export the current presentation file to a PDF format. By default, the PDF file is saved inthe Documents\InterwriteWorkSpace\Export folder.

E-mail PDF File Export the current presentation file to a PDF format and automatically attach it to an e-mail message.

Timer Use the Timer tool to time classroom activities, exams, or quizzes.

Student ResponseSystem

Click the Start SRS icon to display the polling questionmenu if using a StudentResponse System, such as Pulse or NXT.

ExamView Click the ExamView icon to open ExamView.

Ruler Demonstrate how to usemeasurements between two points with the Ruler tool.

Triangle Demonstrate triangle measurements with the Triangle tool.

Protractor Demonstrate anglemeasurements with the Protractor tool.

Compass Demonstrate circles and arcs, andmeasure distances with the Compass tool.

Link History Follow the link history for the current session. This tool is available only when apresentation file is open and aGWB link has been clicked.


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New Page Setup Click the New Page Setup icon to set the page options for a new page.

Fill Fill any object with color, or change the background of the page if no object is selected,with the Fill tool.

Gradient Page Add a gradient page to the presentation.

Exit CloseWorkSpace.

Toolbox Display all availableWorkSpace tools. Customize the organization of the tools on thismenu and on the toolbar in the Preferences window.

DeviceManager Click the DeviceManager icon to open the DeviceManager application.

Minimize Toolbar Minimize or restore the toolbar to full size.

WorkSpaceMenu Open theWorkSpaceMainMenu.

Table 3: Tools Available in Office Mode


Start PowerPoint/Excel/Word Start the selectedMicrosoft Office application.

Insert All Annotations Insert all annotations into the current PowerPoint slide, Worddocument or Excel spreadsheet.

Insert Selected Annotations Insert selected annotations into the current PowerPoint slide,Word document or Excel spreadsheet.

Add Blank SlideAdd a blank slide to the current PowerPoint slide show. Thisfeature is available only when a PowerPoint Slide Show isrunning.

Save as Slide in PowerPointSave the current annotated screen as a slide in the openPowerPoint presentation. The slide will be appended toPowerPoint file.

Clear Delete the selected object or objects. If nothing is selected onthe page, the Clear tool deletes everything on the page.


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Menus

TheWorkSpace toolbarMain Menu icon reveals a list of sub-menus. The following table provides an overview of eachavailable menu.

Menu Item Description

The File Menu provides options for saving and distributingWorkSpace presentation files.

TheEdit Menu provides options for theWorkSpace editing tool. The tools are only active whenWorkSpace is in AnnotationMode and when the Selection tool is active.

The Tools Menu is displayed when the Toolbox is selected. It displays the less frequently usedtools.

ThePages Menu includes the page creation tools such as Create Blank Page, Create GridPage, Create Image Page, Create Calendar Page, Gradient Page, Create Duplicate Page andNew Page Setup.

TheHelp Menu opens theWorkSpace for PC User Guide and the following options: Check forUpdates, Register Online and About.

File Menu

l New - Create a new presentation file.l Open - Open an existing presentation file.l Save - Save the current presentation file. You will be prompted to save the presentation when you close the file or exitWorkSpace. The Save function is also available on the DualBoard Features Menu.

NOTEPresentation files are automatically saved and titled as the current date and lesson number: e.g.,May 11, 2014_1.GWB

l Save As - Save the presentation file with a different file name.l Close - Close the presentation file.l Print - Print the presentation file.l Export - Export the current presentation file to aWorkSpace file (GWB) or a common file format (IWB). For moreinformation, refer toDistributing Files.

l E-mail - E-mail a presentation file. Before themessage form is displayed, you are given the option to e-mail the selectedfile either as aGWB file, or as a PDF file. The recipient must have InterwriteWorkSpace installed in order to view aGWB file. Make your selection and click the E-mail icon to display an e-mail message form with the attachment alreadyin place.

l Export PDF File - Export the currently opened presentation file to PDF. By default, the PDF file is saved in theDocuments\InterwriteWorkSpace\Export folder.


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Edit Menu

l Undo - Use this option to undo themost recently performed action.l Redo - Use this option to redo the last undo action. The tool is unavailable until something has been undone.l Cut - Remove the selected object or objects with the Cut option. Cut is only available when one or more objects havebeen selected. Objects that are cut aremoved to the Clipboard, making them available for pasting. Alternatively, pressCtrl + X on the keyboard to cut an object or objects.

l Copy - The Copy option duplicates a selected object or objects. Copy is only available when one or more objects havebeen selected. Alternatively, pressCtrl+ C on the keyboard to copy an object or objects.

l Paste - Paste the copied or cut object or objects onto the current page. Paste is only available when an object has beencut or copied to the Clipboard. Text pasted into a presentation file from another application, such as Word, retains thetext attributes of the first character of the pasted text. Those attributes will be applied to the characters of the pastedtext. Alternatively, press Ctrl + V on the keyboard to paste an object or objects.

l Select All - Use this option to select all of the objects on the current page. Alternatively, press Ctrl + A on the keyboardto select all objects on the current page.

l Clear - Delete the selected object or objects. If nothing is selected on the page, the Clear Page tool deletes everythingon the page.

l Change Authorizations - Enter a valid Authorization Code forWorkSpace (if applicable).

Tools Menu

Refer to Table 2: Tools Available in Lesson and Annotate Over Desktop ModeTable 2: Tools Available in Lesson andAnnotate Over Desktop ModeTable 2: Tools Available in Lesson and Annotate Over Desktop Mode.

Pages Menu

l Create Blank Page - Add a blank page to the presentation.l Create Grid Page - Add a grid page to the presentation.l Create Image Page - Add an image page to the presentation.l Create Duplicate Page - Add a duplicate of the current page in the AnnotationWindow to the presentation. Theduplicate page is added to the presentation file immediately following the original page.

l Create Calendar Page - Add a new page with a calendar to the presentation.l Create Gradient Page - Add a page with a Gradient element. SeeChanging a Gradient.l Open ExamView File - Access ExamView files from your computer or network.l Annotate Over Desktop - Access the Annotate Over Desktop function withinWorkSpace.l Import from a Device - Save images or documents from a device, such as a scanner or digital camera, toWorkSpace.l Previous Page - Go to the previous page in the presentation. This tool is unavailable when the first page of thepresentation is in the AnnotationWindow.

l Next Page - Go to the next page in the presentation file. This tool is unavailable when the last page in the is in theAnnotationWindow.

l Page Sorter - View thumbnails of the pages in a presentation. Additionally, select a page by clicking on it, click anddrag a page to a different location within the presentation, or use the Up and Down arrows tomove pages around thepresentation.

Help Menu


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l Help - Opens the current WorkSpace user guide.l Check for Updates - Checks forWorkSpace software updates. If the text is gray in color, the software is up-to-date.l Register Online - Opens the Product Registration page, where you can submit your registration information.l About - This window provides contact information, a copy of the End User License Agreement (EULA) and copyrightinformation.

Other Options

l Preferencesl Student Response Systeml Flow Integrationl DeviceManager

Preferences

TIP

ThePreferences window can be accessed from theMain Menu icon.

From thePreferences window, Toolbar settings can be adjusted and customized, WorkSpace Connect can be enabled andlanguage settings can be defined - among other options.

For more information on thePreferences window, seePreferences.

Student Response System

Use the Student Response System window to interact with participants using the Student Response System (SRS). Create,edit and pose questions during a session while participants respond using the SRS.

Selecting the SRSThe SRS window displays all of the Student Response options that interact withWorkSpace.

1 CloseWorkSpace.2 Install the SRS, following the instructions per the SRS.3 OpenWorkSpace.

4 Click theMain Menu icon, mouse over File and select Student Response System.TheStudent Response System window is displayed.

5 Verify that the appropriateSRS is selected. If it is not selected, select the appropriate SRS.

IMPORTANTThe file path displays the install location of the file. If the file was installed in another location,click theBrowse icon to locate the file.

6 Click OK.


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Flow Integration

WorkSpace integrates with Flow, allowing users to create, edit and ask questions.

Creating a Flow Question

Prerequisites

A plugged in receiver and an openWorkSpace page.

1 Click theMain Menu icon and select Student Response System.TheStudent Response System window opens.

2 Select Flow and click OK.

TIPIf the correct file path is not listed, click Browse and locate the following path: C:\Program Files(x86)\Turning Technologies\Flow\Flow.exe

3 From theWorkSpace toolbar, click theStudent Response System tool.4 Click Create Question.

The Flow questionwindow opens.5 Enter the question title in theQuestion Name field.6 Select the question type from theQuestion Type box.

Optionally, set the question parameters to the right of theQuestion Type box.Optionally, select Automatically start question, Finish current question when time is up and/orAdvance pagewhen question ends.

7 Click OK.8 To addmore questions, insert a new page and repeat steps 5 - 9.

Asking a Flow Question

Prerequisites

Plug in the appropriate receiver.

1 Click theStudent Response System tool on theWorkSpace toolbar.2 Select Start Flow.

Flow opens.3 Register participants.4 After all participants have registered, click theStudent Response System tool on theWorkSpace toolbar and select

Ask Question.


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Device ManagerUse the DeviceManager window tomanage devices used withWorkSpace. DeviceManager detects connected devices andestablishes communication withWorkSpace.

The following devices can be used withWorkSpace:

l DualBoardl Touch Boardl Touch Board Plusl MobiViewl Mobi Learner tabletsl Mobi 501l Clickersl WorkSpace Connect

DeviceManager runs in the background of your computer to discover, connect andmanage devices.

Selecting Device Manager

1 Verify that the receiver is plugged in to a working USB port.2 OpenWorkSpace.

3 Click theMain Menu icon, mouse over File and select Device Manager.DeviceManager opens.

4 Verify that the receiver is recognized. A verified receiver will have a green checkmark.

IMPORTANTFor assistance with DeviceManager, click Help from the DeviceManager Menu and select Helpto display theDeviceManager User Guide.


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WORKSPACE MODESAWorkSpacemode is a specific environment in which a set of pre-defined tools and functions is available.

The followingmodes are available inWorkSpace:

Lesson ModeMouse ModeAnnotate Over Desktop ModeMulti-User ModeOffice ModeWhiteboard Mode

Lesson ModeLessonMode is the primary operational mode of WorkSpace. In LessonMode, participants can view the presentation whileyou interact with your computer or other projection surface such as DualBoard™. The Annotation tools allow you to write anddraw on the blank page. The Page tools create additional pages and theMultimedia tools add a variety of multimedia files to thepages in the presentation file.

TIPUse thePrevious Page orNext Page icons to toggle frommode tomode.

Accessing Lesson ModeWorkSpace opens in LessonMode, however LessonMode can be accessed from theWorkSpace toolbar at any time while inany other mode.

1 From the toolbar, click the Lesson Mode icon.If you were in another mode, you will be prompted to save the current document. WorkSpace will take a full-screencapture of the desktop.WorkSpace will remain in LessonMode until you select a different mode.


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WorkSpace ToolsWorkSpace tools can be used to annotate, add to or edit the pages of the presentation.

Other tools are used during the presentation to draw attention to important points and tomove between the pages of thepresentation.

Group Tool Description

Annotation

Annotation tools manipulate text. Available tasks include:

l Drawingl Writingl Typingl Initiating the Capture function fromMouseMode (WorkSpacewill switch to LessonMode)

Multimedia

Multimedia tools are used to import various types of media into apresentation. Use theWorkSpaceGallery to integratemedia.Multimedia content can be dragged and dropped directly onto a BlankPage.

Editing Editing tools change or revise the pages and objects in a presentationfile.

Page Page tools are used to create pages inWorkSpace.

File Management File Management tools organize andmanageWorkSpace presentationfiles.

Presentation Presentation tools are used tomanipulate theWorkSpace windowduring a presentation.

Navigation Navigation tools are used tomaneuver through the pages in aWorkSpace presentation file or the slides in a PowerPoint Slide Show.

Set Up Setup tools are used to set up aWorkSpace presentation.

Multi-Purpose Multi-Purpose tools include the Toolbox and several WorkSpace toolsthat can be used with other applications.


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Mouse ModeMouseMode allows you to select and start applications and perform all the functions you would typically perform with themouse and keyboard. TheMouseMode cursor on the toolbar is unavailable while in MouseMode.

Enabling Mouse ModeTheMouseMode icon is unavailable until the Blank Page icon, Shapes icon or one of the writing tool icons is selected.

1 OpenWorkSpace.2 Click theBlank Page icon or one of the writing tool icons to annotate over the desktop.

TheMouseMode icon becomes active.3 Click theMouse Mode icon.

You can now access your mouse.4 Click any of the available tools from the toolbar to annotate over a screenshot of the desktop.5 Click theMouse Mode icon to access your mouse.

CaptureA capture is a screenshot of either the full screen, a selected window or a selected portion of the screen. The available captureoptions differ based on your selectedWorkSpacemode.

In LessonMode, the Capture dialog appears as:

InMouseMode, the Capture dialog appears as:

Annotate Over Desktop ModeThe Annotate Over Desktop tool is used like the Annotation window, however your desktop is underneath and accessible foruse. The Annotation tools, Page tools and Capture tools are available and can be selected. Elements of the desktop can becalled out and highlighted for interactive use.


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NOTEZooming, scrolling, selecting items on the desktop and using the Gallery are all unavailable while inAnnotate Over DesktopMode.

Annotating Over the Desktop

1 OpenWorkSpace.

2 Click theMain Menu icon, mouse overPages and select Annotate Over Desktop.The desktop becomes an annotation area.

TIPAlternatively, click theAnnotate Over Desktop icon from the toolbar to annotate the area. RefertoAdding a Tool to the Toolbar for more information about adding a tool/icon to themaintoolbar.

3 Use any of the annotation tools to annotate the desktop area.

TIP

Tomanipulate any of the windows or applications on the desktop, click theSelection tool ontheWorkSpace toolbar.

4 Click theSave icon on theWorkSpace toolbar to save the annotation.

Multi-User ModeMulti-User Mode allows up to nine participants to interact using collaborative (shared) or defined (one person per defined area)space. Multiple mobile devices such as Mobi Learner, MobiView, DualBoard or Touch Board can be displayed on the board atthe same time.

Multi-User Menu

From theMulti-User Menu:

l Set upmultiple participants to interact with Turning Technologies products. Define the number of areas for multi-useruse and determine if participants will use a collaborative or defined workspace. In Multi-User Mode, participants canselect objects on any Multi-User layer within their area. Additionally, you can save pre-definedMulti-User pages asGWB files without any connected devices.

l Start Multi-User Mode from aNon-Multi-User page (options include full screen and 2, 4, 6, and 9 areas) Quick Start.l ToggleMulti-User Mode on and off using theMulti-User option.l Add, remove andmoveMobi tablets to different areas using Edit Devices. Eachmulti-user page will remember specificdevice placement whenmoving between pages or returning fromMouseMode.

Selecting the Multi-User MenuThe type of devices connected toWorkSpace determine how many participants can work simultaneously on the whiteboard.Up to nine devices may be used, but only two of those devices may include DualBoards with pens.

NOTEThe white pens used with DualBoard andMobi tablets are the same pens.


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Follow the steps below to allow more than one participant to write on the interactive or virtual whiteboard.

1 OpenWorkSpace.

2 Click theMulti-User Menu icon on the Page Functions toolbar.A menu is displayed with the following options:

l Multi-User Page Setupl Quick Start

3 Select eitherMulti-User Page Setup orQuick Start.If Multi-User Page Setup is selected, refer toSetting Up Multi-User Mode. If Quick Start is selected, refer toSettingUp Quick Start.

Setting Up Multi-User Mode

1 Connect up to nine devices in DeviceManager.

IMPORTANTDo not add the device that will be used to control themain toolbar or the other devices unless it isset to "presenter" within DeviceManager. Refer toSelecting the Presenter.

2 Click theMulti-User Menu icon on thePage Functions toolbar.3 SelectMulti-User Page Setup.

TheMulti-User Page Setupwindow opens.4 Select either aCollaborative orDefinedwork area.

Select Work Area Use To

Collaborative When this option is selected, all devices will be able to workwithin the same area.

Defined When this option is selected, two devices will work within theirown defined space.

Defined When this option is selected, up to four devices will work withintheir own defined space.

Defined When this option is selected, up to six devices will work withintheir own defined space.

Defined When this option is selected, up to nine devices will work withintheir own defined space.


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5 Drag and drop a device to the area needed.

NOTEIt is recommended to leave one device out to keep control of all users. Ideally, this will be the"presenter" device.

6 Click OK after all devices have been dropped into place.

Setting Up Quick Start

1 Connect up to nine devices in DeviceManager.

IMPORTANTDoNOT add the device that will be used to control themain toolbar or the other devices unless itis set to Presenter within DeviceManager.

2 Click theMulti-User Menu icon on thePage Functions toolbar.3 Mouse overQuick Start and select either Full Screen or a specified area.4 Click theMulti-User Menu icon to access Edit Devices.

TheView Devices window opens.Drag and drop, or remove devices. If necessary, click the DeviceManager icon in the lower right corner to accessDeviceManager.

5 To close Quick Start, click theMulti-User Menu icon and selectMulti-User.

Selecting the PresenterThe “presenter” in Multi-User Mode controls whenmulti-user modebegins and ends.

1 OpenDeviceManager.Images of each available device appear in themain window.

2 Select the icon for the desired presenter device.3 From themenu bar, click Options and select Set Presenter.

The selected device is now the presenter device.

Presenter ToolsIn Multi-User Mode, the following tools are available to the presenter in addition to those on themain toolbar:

Presenter Functions


Zoom User Selects an individual user and enlarges their work within the entire multi-user window

Return toSettings Returns the user back toMulti-User view


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Move User Once selected, allows the presenter to move the user to another area within theWorkSpacepage

User Functions


Select Allows the user to select within the window

Eraser Manually removes annotations within the user's window

Clear Delete the selected text or objects. If nothing is selected on the page, the Clear tooldeletes everything on the page within that user's window.

Pen Annotate within the user window; change pen color

Pen Width Increases the width of the pen line

Export Entities Allows the instructor to export that particular user's work to save into another format. SeeExporting a Presentation Object or Entity for more information.

Mouse ModeIf selected device is designated as the presenter, this button appears on the toolbar,allowing the device to leaveMulti-User Mode and act as themouse. Once activated, thepresenter has full control of theWorkSpace andMulti-User toolbars.

Show/HideMulti-User Allows the instructor to show or hide that particular user's window

Locking Tablets and Clickers (If Applicable)If using student tablets or clickers withWorkSpace, the presenter can lock any devices in use and regain control of thesession.

1 OpenDeviceManager.Images of each available device appear in themain window.

2 Select the icon for the device to be locked.

3 Select the Lock icon.To unlock a device, select theUnlock icon.

TIPYou can also lock all devices by clicking the Toolbox icon on theWorkSpace toolbar andselecting Lock.


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Exiting Multi-User Mode

1 Click theMulti-User Mode icon on theProperties Bar.2 Select Turn Multi-User Off.

The devices are no longer available for simultaneous input, however the screen with the annotations is still available.

Office ModeOfficeMode allows you to interact directly with Microsoft Excel, PowerPoint andWord. In OfficeMode, you can addannotations directly to a slide, document or spreadsheet. The annotations become part of the native application file, rather thanbeing saved as a page in anWorkSpace file.

NOTEText entered with the Text, Freehand Text Pen and Freehand Text Recognition tools is considered realtext.


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Whiteboard ModeWhenWhiteboardMode is selected, all notes made on the whiteboard can be captured and saved as pages withinWorkSpacefor distribution, without the use of the projector.

The communication inWhiteboardMode is one-way between the DualBoard and the computer. A projector is not involved andcomputer input is not communicated back to the Dualboard. A special dry erasable pen is needed.

Enabling Whiteboard ModeWhiteboardModemust be enabled through DeviceManager.

1 Plug theWhiteboard USB cable into an available USB port on your computer. Alternatively, use theWireless Kit. SeeSetting Up the DualBoard via Wireless Kit for more information.

2 SelectWhiteboard Mode from the DeviceManager Tools menu.An image of the whiteboard is displayed on the desktop.

UsingWhiteboard ModeA special dry erasable pen is needed.

1 Put the cap on theMarker Pen and click theSave icon on the DualBoard Features Menu.2 Click theClear icon twice.

The electronic image of the whiteboard on the computer will now be blank.3 Erase the dry-erase ink from the whiteboard's surface.4 Beginwriting and drawing on the new page.5 Use the whiteboard tools on theWhiteboard Mode toolbar to save and print the presentation file.


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USING WORKSPACEThis chapter covers the following topics:

Using LayersCopying an ObjectLocking and Unlocking an ObjectCreating Page TransitionsExporting a Presentation Object or EntityDistributing FilesDistributing Files as GWB (PC Only)Distributing Files as IWBExporting Files

Using LayersUse the Layers tool to manage all of the items that make up yourWorkSpace page. A layer inWorkSpace is analogous to aclear folder that contains artwork. For example, if you reshuffle the folders, you change the stacking order of the items in yourartwork. You also canmove items between folders.

The Layers function allows you to list, organize and edit the objects in a document. By default, every new page contains asingle layer, and each object you create is listed under that layer. However, you can create new layers and rearrange items tobest suit your needs.

Creating Layers within WorkSpace

Use the Layers toolbar to edit layer properties.

Layers Toolbar

Add Layer

Remove Layer

Edit Layer

Max. Layer Controls

Min. Layer Controls

Show/Hide Layers


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Move Layers Up/Down

How to use layers...

1 Open aBlank Pagewithin Lesson Mode.2 Annotate or add an image to the page.3 Click theAdd Layer icon.

A new layer is added to the page. The active layer is highlighted in black.4 Continue to annotate and add layers. Optionally, click the:

l Remove Layer icon to remove a layerl Up/Down Arrows to change the layer order

5 Click theSave icon on theWorkSpace toolbar to save the file.

Dragging an Object Between Layers

To drag an object between layers, select the object to bemoved and drag it to the desired layer. The “plus” sign indicates thatthe layer has beenmoved.

NOTEWhen reopening a page the includes layers, a prompt appears warning you that the page contains layers.To annotate the page, click theMaximize Layer Controls icon and drag to the last layer to the top of thelist. Youmay now annotate the page.

Copying an ObjectObjects can be copied within the blank page.

1 Place or draw an object on the blank page.2 Select the object to make it active.

ThePicture Options toolbar is displayed at the bottom of the blank page.3 Click theCopy icon.4 Select the object and drag the new copy to another area within the page or click Blank Page to paste it into another

window.

Locking and Unlocking an ObjectUse the Lock command tomake an object visible, but not selectable. A locked object is unable to be selected, edited, copied,moved or resized.

How to lock an object...

1 Place or draw an object on the blank page.2 Select the object to make it active.

TheObject Options toolbar is displayed on the Properties Bar.3 Click the Lock icon.


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How to unlock an object...

1 Select the locked object.TheObject Options toolbar is displayed on the Properties Bar.

2 Click theUnlock icon.

Creating Page TransitionsSlide transitions are the animation-like effects that occur when youmove from one page to the next during an on-screenpresentation. You can control the speed of each slide transition effect. There aremore than 40 transition options.

1 Open aBlank Pagewhile in Lesson Mode.2 Click thePage Transitions icon on theProperties Bar.

NOTEThe Page Transitions icon is located on the Page Properties toolbar (also called the PropertiesBar), which can be accessed by clicking the Selection tool on theWorkSpace toolbar.

3 Select the transition from theEffect drop-downmenu.4 Select the transition speed from theSpeed drop-downmenu.5 Click Apply All to apply the same transition to all pages.6 Click OK.

Exporting a Presentation Object or EntityFrom the Presenter Tools, a selected presentation object (entity) can be exported and saved to the desired file type.

1 Select theExport Entities icon.2 Select the save format from the File Type drop-downmenu.3 Enter the file name in the File Name field.4 Click Browse to export the file to a location other than the default location. The default location path is

Documents\WorkSpace\Export.5 Select an export background from theBackgroundmenu.6 Click Export.

Distributing FilesWorkSpace files can be distributed in a number of formats.

TIPTo simply save aWorkSpace file in its native format, click theSave icon from theWorkSpace toolbar. If

the Save icon is not on theWorkSpace toolbar, click theMain Menu icon, mouse over File andselect Save.


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Distributing Files as GWB (PC Only)TheGWB file format is native toWorkSpace. Files saved with the GWB extension can be easily opened and edited inWorkSpace as needed.

1 Click theMain Menu icon.2 Mouse over File and select Save.

TheSaveGWB Filewindow is displayed.3 Name the file and click Save.

Distributing Files as IWBContent saved as a Common File Format (IWB) can be shared with any interactive whiteboard and software if the whiteboardand software accept the IWB formatting. It is important to note that some formatting and interactive content may be lost due tothe inability to exchange information between the software applications.

1 Click theMain Menu icon.2 Mouse over File and select Save As.

TheSaveGWB Filewindow is displayed.3 Name the file.4 From the Files of Type drop-downmenu, select IWB.5 Click Save.

Exporting FilesIMPORTANTYoumust save the file prior to export.

1 Click theMain Menu icon.2 Mouse over File and select Export.

TheExport Current Pages window is displayed.3 Select an export option from theExport As drop-downmenu.4 Enter a file name in theExport File Name field.

Optionally, click Browse to change the Export Directory.5 Click Export.

TIP

To print, email, export as PDF or email as PDF, click theMain Menu icon, mouse over Fileand select the appropriate export option.


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THE GALLERYTheWorkSpaceGallery tool provides more than 4000 resources to supplement your lesson planning. TheGallery storesimages, background pages, teaching tools and Flash content called Interwrite Sims.

TheWorkSpace Content component must be installed prior to using the Gallery. If you have not installed it, visitwww.turningtechnologies.com/responsesystemsupport/downloads.

Before using the Gallery for the first time, you will be prompted to build the Gallery. Click Yes to build the Gallery database.

This chapter covers the following topics:

Searching the GallerySelecting a Gallery ObjectAdding a File to the GalleryBuilding a DatabaseImporting a File from a DeviceEditing Gallery FilesExporting Gallery FilesAdding a New CategoryAdding a File to FavoritesDeleting a File from the Gallery


http://www.turningtechnologies.com/responsesystemsupport/downloads

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Searching the GallerySearch for content by file name, keyword, media type or subject.

How to search the Gallery by file name...

1 Click the Search box and enter the search criteria.2 Click theSearch icon or press theEnter key.

How to perform an advanced search...

1 Click theAdvanced Search tab.TheAdvanced Search tab opens.

2 In theMedia Typewindow, select the type of file(s) from the list.3 In theSearch For field, enter the keyword(s).4 Click theSearch icon or press theEnter key.

The results are displayed in the bottom pane of the Gallery.

Selecting a Gallery Object

1 From theWorkSpace toolbar, click theGallery icon.TheGallery window is displayed.

2 Select theContent tab.3 Click a category listed within the Content tab.4 Click a sub-category.5 Continue clicking on sub-categories until the desired object is displayed in the bottom window.6 Drag and drop the object on theWorkSpace area.7 Alternatively, right-click the object andAdd to Favorites for later use orExport as a PNG.

Adding a File to the GalleryA file can be added via the File menu or by the drag and dropmethod.

How to add a file to the Gallery...

1 From theGallery menu, click File and select Add Files to Gallery.TheAdd Files to Gallery window opens.

2 Click Browse to locate the file to be added. Alternatively, manually enter the path and file name.3 Select the file and click Open.

The Importing Files dialog box opens and displays the import progress. After completed, the new file displays in theselected category or sub-category.


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How to add files to the Gallery by the drag and drop method...

1 Navigate to or create the categorywere the file is to be added.2 Locate the file, link, image, PDF orWorkSpace Lesson and drag it into the Gallery with your mouse or pen.

Once the object is saved into the Gallery, a thumbnail of the object is displayed.

Building a DatabaseThe Build Gallery Database window allows for easy maintaining and building of user-specific gallery databases. The defaultdirectories for files to be built are housed in the Gallery Repository installed in Libraries\Documents, the default Gallery and theonline Learning Gallery Database.

1 Click File and select Build Gallery Database.TheBuild Gallery Preferences window opens.

2 Click Add.TheBrowse for Folderwindow opens. Add any additional directories to theAdditional Search Directories field and clickAdd.

3 Click OK.4 Click Build.

The files are added to the Gallery.

Importing a File from a DeviceA file can be imported from a device such as a scanner.

IMPORTANTAny device used for image import must have TWAIN drivers installed for it to be recognized withinWorkSpace.

1 From theGallery menu, click File and select Import from Device.TheDevice Selectionwindow opens.

2 Select the appropriate device.3 Click OK.4 Select the appropriate file.5 Click OK.

The file is placed into the Gallery.

Editing Gallery FilesOnce files have been added to the gallery, their properties can be edited.

1 From theGallery, right-click the object thumbnail.TheGallery Options menu is displayed.

2 Click Properties.TheProperties window is displayed.


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Within theProperties window, the Display Name, Keywords, Background and Image Position can be adjusted.3 Click OK.

Exporting Gallery Files

1 From theGallery, right-click the object thumbnail.TheGallery Options menu is displayed.

2 Click Export.TheExport window is displayed.

3 Browse to the desired save location and click Save.

Adding a New CategoryThe Add New Category function allows you to create a new root category and add a sub-category to an existing category.

How to create a category...

1 From theGallery, click theNew Category icon.A new category is displayed in the Gallery pane.

2 Enter a name for the new category.The new category is added to the Gallery.

How to add a sub-category...

1 While in a current category, click theNew Category icon.A new sub-category is displayed in the Gallery pane.

2 Enter a name for the new sub-category.The new sub-category is added to the Gallery.

Adding a File to FavoritesSave frequently used files to the Favorites tab.

1 Select the file to be saved.2 Click Favorites and select Add to Favorites.

The file is added to the Favorites tab for future use.

Deleting a File from the Gallery

1 From theGallery, select the object to be deleted.2 Click File and select Delete.

A confirmation box is displayed.


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3 Click Yes to proceed.The file is removed from theGallery.

NOTEThe file is removed from theGallery but remains in theWorkSpacemain directory.


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CONTACT USFor additional help, contact Turning Technologies Technical Support.

Technical Support is available from 7 a.m. - 9 p.m. EST.

From within the contiguous United States, you can reach Technical Support toll-free by calling 866.746.3015. If you are callingfrom outside of the United States, please call +1 330.746.3015.

Technical Support may also be reached via e-mail at [email protected] or [email protected], a brandof Turning Technologies.

Office Locations

Ohio

255West Federal StreetYoungstown, Ohio 44503Toll-Free: 866.746.3015Direct: 330.746.3015International: +1 330.746.3015

Belfast

19 Colvin HouseInspire Business ParkCarrowreagh RoadBelfast BT16 1QTUnited KingdomDirect: +44 (0)28 9048 7898

Paris

26/36 rue Alfred Nobel93600 Aulnay-sous-BoisFranceDirect/Support: +33 (0)1 58 31 10 60

Amsterdam

Keizersgracht 75, Garden1015 CE, AmsterdamTheNetherlandsDirect: +31 (0)85 4011 040


mailto:[email protected]

mailto:[email protected]

Education

Work spaceforpc userguide version 9.4