NAME :- MUJAHID HUSSAIN

Regn. No. AUIC-14FL-BECE 0797

DEPARTMENT:- CIVIL ENGINEERING

SEMESTER. 1st

TOPIC:- LETTER WRITING

What is Letter???

“A written or printed communication directed to a

person or organization.”

Sample Format:

Before Writing a Letter

Examine the tone of the letter to which you are going to respond.

Identify your audience and purpose in order to determine the typeof letter you will write (formal or informal).

Analyze your reader:

Who is your reader?

Will my reader be favorable or unfavorably

disposed to what I am going to say?

What impression do I want my letter to make

on reader?

Letter Mechanics

Pronoun

The use of personal pronouns is important in letters ,I, he, she, it, we, they, you

In a letter, do not refer to yourself in the third personby using “the writer”.

It is perfectly natural and appropriate to refer toyourself as I and to the reader as you.

Letter Mechanics

Focus and Specificity

Be Focused. Write concise and purposeful letter Do not write confused, overlong letter. Do not be rude. Do not try to impress with your writing.

i.e.Please, very very very thank you

1. Informal Letters:

These are the letters which keep us

in touch with family and friends.

These are usually chatty and informal.

When we need to communicate a lot

of information

When we want to communicate

something that is difficult to say

face to face

To mark some special occasion.

2. Formal Letters:

Formal letters are letters to people whom we don’t

know on personal level.

To find out information

To apply for a job

To make a complaint

3. Semi-Formal Letters:

We write semi-formal letters to people that we do notknow very well. Compare some expressions of informaland semi-formal letters:

Informal: I'm sorry, but I can't come on Friday night.

Semi-formal: I'm afraid I won't be able to come onFriday in the evening.

Informal: I didn't like the food.

Semi-formal: I was dissatisfied with the food.

Letters Format

Full Block StyleModified Block Style

Semi Block Style

Content of a Formal Letter

First Paragraph

The first paragraph should be short and state the purpose of

the letter- to make an enquiry, complain, request something,

etc.

The paragraph or paragraphs in the middle of the letter

should contain the relevant information behind the writing

of the letter. Most letters in English are not very long, so

keep the information to the essentials and concentrate on

organizing it in a clear and logical manner rather than

expanding too much.

Last Paragraph

The last paragraph of a formal letter should state what action

you expect the recipient to take to refund, send you

information, etc.

Sample of Formal Letter:

Things to Remember while Writing Letter

Decide how formal your letter needs to be:

How you write the letter will depend on your relationship with

the recipient.

If you're writing to anyone with whom you hope to have a

professional relationship, the letter should be formal.

If you're writing someone you know very well, the letter

should probably be informal.

Decide whether you'll send a handwritten letter or typed.

The way you choose to send your letter also indicates

a degree of formality.

Most formal letters should be typed and sent

through the post.

For informal letters, an email or handwritten letter

is acceptable.

Start with a salutation

The salutation you use will depend on your

relationship with the recipient of the letter, as

well as the formality of the letter.

Start the letter

If you're writing a personal letter, start by asking

after the recipient's well-being. This can be "I hope

you are well" or "How's it going?".

If you're writing a business or other formal letter,

get straight to the point.

Proof-read your letter.

Before you send the letter, read over it a few times to

make sure it conveys what you wanted to say, and

that it's free of spelling or grammatical errors.

Use a Complimentary Close.

A complimentary close ends your letter on a good

note. Make two hard returns after the last paragraph

of the letter, then write the complimentary close.

"Sincerely yours,"

"Kindest regards,"

"Best wishes."