Establishing Your District's Relationship with Google

Google Apps for Education

Join the conversation

Conference App:http://guidebook.com

Twitter:#NHCMTC #CMTC2011

Agenda

• Introduction

• An overview of the Google Apps for Education processes

• Project plan for integration

• Deployment planning

Who are we?

Who are we NOT?

We really like Google.

Why are you here?

Overview

Overview of the Google Apps

• Cost effective• Easy to manage• Not your consumer Google• Security• Steps to success• Technology integration plans

NOT going to cost you money...

The basics

•Free for all your users

•No ads for students, faculty, staff, and parents

•25GB (and growing) mail quotas

•Your domain name (student@yourschool.org)

•24x7 administrator support

•Advanced integration capabilities 

NOT consumer Gmail and Docs...

NOT going to take a lot of work to manage...

The details

GMail  Huge inbox with search: keep and find everything.

Talk  IM and Video as easy as email.

Groups  Let students easily create and work in teams.

Calendar  Make sharing calendars and schedules easy.

Docs  Makes collaborating as easy as creating.

Sites  Allow students and teachers to manage their own sites.

Video  Using the power of video to teach.

50+ more Google Apps

All apps have an on/off switch

Lots of options

Innovation at Google

1998 2000 2003 20052004 2006

46645

2007 2008 2009

Don't just take our word for it....Clarkstown School District

Security

What about security?

Where is the best place for my data?

Company or School Servers In the Cloud

Security - There is no 100% security:

Why is security so tough?

Google Confidential and Proprietary

Data Problem: Users want to access their data anytime, from anywhere

of enterprise data resides unprotected on PC

desktops and laptops

60%laptop computers will

be stolen within 12 months of purchase

1-out-of-10of USB thumb drive owners

report losing them, over 60% with private enterprise data on them

66%

Infrastructure security

Purpose-built infrastructure•Hundreds of thousands of identical servers•Custom, hardened Linux OS•Can rapidly update all systems•No third-party security issues

World Class Security•Industry-leading experts•Obfuscation of data at rest•Security reviews for all code SAS 70 Type II certification

EDU Specific Privacy and Compliance

1. Google does not own your data; you do.

2. Google does not access your data unless:        a) you ask Goolge to for troubleshooting purposes        b) there is a court order or subpoena

3. Google does not "mine" your data for ads since ads are disabled.

5. Google provides you granular privacy controls in the product, e.g. calendar, emai,l and contact sharing options.

4. Google abides by all US privacy laws, and explicitly states FERPA compliance in the Google Apps EDU contract.

Technology Integration Plans

Technology integration plans

Online marketplace

google.com/enterprise/marketplace/

Accounting & Finance

Admin Tools

Calendar & Scheduling

Classroom ContentDocument Management

Project Management

Gradebooks and LMS

Productivity

Workflow

More cloudapps to integrate with your domain

Guide to going Goolge - Technical integration

• Step 1 Plan your deployment• Step 2 Sign up for Google Apps• Step 3 Create an organizational structure• Step 4 Add additional domains• Step 5 Provision users• Step 6 Configure email delivery in Google Apps

Step 1 - Planning the W's

• Who will be using Google Apps?o Faculty & studentso Facultyo Students

• What services will they be using?• What domain(s) will you be using with Google Apps?• How will you provision users?• How will users access Google Apps?

Step 2 -Sign up for Google Apps

As easy as 1 pick a domain name

2 fill out some demographic information3 create your administrator account

Step 3 - Create an organizational structure

Step 4 - Add additional domains

Limitations: http://www.google.com/support/a/bin/answer.py?answer=182081

You can email me at either domain.jmulloy@sau4.orgjmulloy@newfound.k12.nh.us

No website forwarding though …

www.sau4.org != www.newfound.k12.nh.us

Step 5 - Provision Users

You can add users manually through the control panel, upload batches in CSV files, or sync your LDAP server with Google Apps Directory Sync. For schools with greater needs, we recommend using the Provisioning API or contacting a Google Apps partner.

Step 5 - Provision Users

Step 6 - Configure email delivery (MX)

Domain Type Class TTL Answer

sau4.org. MX IN 3600 ASPMX.L.GOOGLE.COM. [Preference = 1]

sau4.org. MX IN 3600 ALT1.ASPMX.L.GOOGLE.COM. [Preference = 5]

sau4.org. MX IN 3600 ALT2.ASPMX.L.GOOGLE.COM. [Preference = 5]

sau4.org. MX IN 3600 ASPMX2.GOOGLEMAIL.COM. [Preference = 10]

sau4.org. MX IN 3600 ASPMX3.GOOGLEMAIL.COM. [Preference = 10]

GmailStudent Accounts

PostiniDual Delivery

Step 6 - Configure email delivery (DKIM, SPF)

OPTIONAL: Easy with plain Gmail, slightly more difficult with Postini

DomainKeys Identified Mail (DKIM) lets an organization take responsibility for a message while it is in transit.  The organization is a handler of the message, either as its originator or as an intermediary. Their reputation is the basis for evaluating whether to trust the message for further handling, such as delivery. Technically DKIM provides a method for validating a domain name identity that is associated with a message through cryptographic authentication. ~ dkim.org

Even more precisely, SPFv1 allows the owner of a domain to specify their mail sending policy, e.g. which mail servers they use to send mail from their domain. The technology requires two sides to play together: (1) the domain owner publishes this information in an SPF record in the domain's DNS zone, and when someone else's mail server receives a message claiming to come from that domain, then (2) the receiving server can check whether the message complies with the domain's stated policy. If, e.g., the message comes from an unknown server, it can be considered a fake. ~ openspf.net

v=spf1 include:_spf.google.com ~all

Advanced Tools

Step 6 – DNS

mail 3600 IN CNAME ghs.google.comwww 3600 IN CNAME ghs.google.comdocs 3600 IN CNAME ghs.google.comsites 3600 IN CNAME ghs.google.comcalendar 3600 IN CNAME ghs.google.comgroups 3600 IN CNAME ghs.google.comvideo 3600 IN CNAME ghs.google.comcontacts 3600 IN CNAME ghs.google.comnrhs 3600 IN CNAME ghs.google.comnmms 3600 IN CNAME ghs.google.comnhcs 3600 IN CNAME ghs.google.combes 3600 IN CNAME ghs.google.combhvs 3600 IN CNAME ghs.google.comdes 3600 IN CNAME ghs.google.comsau 3600 IN CNAME ghs.google.commoderator 3600 IN CNAME ghs.google.com

http://www.sau4.orghttp://mail.sau4.orghttp://nrhs.sau4.orgEtc …

1) Setup DNS server 2) Redirect URL in Google Control Panel

4) Visit your URLs!3) TTL break: Get a cup of coffee or some rest…

Professional Development

Professional Development

Professional development plan summary:1.Gain support from school administrators who will help drive professional development at the schools.2.Assemble a group of Google Apps School Guides who will deliver professional development at school sites and help with ongoing development.3.Set the scope and sequence for the professional development plan for teachers.4.Conduct Google Apps training across the district and build momentum and excitement for the transition.5.Analyze feedback and revise the professional development program.

https://sites.google.com/a/googleapps.com/k12-guide-to-going-google/pd

Professional development – Step 1

Approach school administrators

Communicate benefits – Emphasize their role Top 10 reasons to use Google AppsHighlight 3 features that have potential for curricular, instructive, or administrative impact

Introduce useful featuresCreate a shared agenda and minute taking document for running meetingsSet up Picasa for back-to-school nightCreate and use a form

Professional Development – Step 2

Assemble Google Apps School Guides

Expectations of a Google Apps School GuideFAQs about the Google Apps transitionFAQs about the Google Apps tools

Conduct technical Google Apps trainingFor district and school leaderFor FacultyFor tech coordinators

Professional Development – Step 3

Scope and sequence PDDetermine the learning objectivesIdentify new or existing practices to promoteDetermine the frequency and duration of trainingConsider several delivery options

Professional development – Step 4

Build momentum and conduct trainingPromote training sessions and toolsNewsletters Flyers Blogposts Calendar invitations/reminders

School or district-wide competitionsGoogle Apps scavenger huntRace to complete the Top 10 ways to use Google Apps TV series hosted on Google Video

Professional Development – Step 5

Reflect and revise

Wash

Rinse

Repeat

Summary

• Cost effective, Secure, and FREE!

• TONS of apps available

• Easy to set up, manage, and use

• PD is a major KEY to success

Contact info and resources

credits:www.FreeDigitalPhotos.net, www.flickr.com, www.google.com

Tim GoldenTim@TimGolden.com@goldeneyewww.TimGolden.com

Joshua MulloySenior Network & Database SpecialistNewfound Area School Districtjmulloy@sau4.org

http://deployment.googleapps.com/http://www.google.com/a/cpanel/education/newhttps://sites.google.com/a/googleapps.com/k12-guide-to-going-google/ https://sites.google.com/a/googleapps.com/k12-guide-to-going-google/pd https://sites.google.com/a/googleapps.com/k12-guide-to-going-google/technical-integration/deployment-overview http://www.google.com/apps/intl/en/edu/webinars.htmlhttp://www.google.com/support/a/bin/answer.py?answer=182452http://www.google.com/support/a/bin/answer.py?answer=182433http://www.google.com/support/a/bin/answer.py?answer=182433http://www.google.com/support/a/bin/answer.py?answer=182081http://www.google.com/support/a/bin/answer.py?answer=67780 http://www.google.com/support/a/bin/request.py?contact_type=nonprofit

Thank you