How To Pull Off A 5 Star Event With Little To No Planning Time

Sometime last month, I pulled over a 5 start event in just 2 weeks. Many people

continuously ask me how I was able to do such a thing. There was amazing food,

interesting party rental supplies, entertainment and more. The guests were happy, full and

amused from the very beginning to the very end. But how? How was I able to pull it off? I’ll

explain below:

1. Know The Date

As stated before, I only had 2 weeks until party time. My sister was initially in charge of the

event but she unfortunately become ill. Anyways, before planning for your event, you need

to set a date. As soon as you’re aware of when your event will be, you can begin to plan

accordingly. This also helps to avoid the act of procrastination.

2. Get a Head Count

It is crucial to know exactly how many people will be at your event. In my case, I sent out

reminder invitations and told guests to RSVP as soon as possible. Once I received a response

from a majority of the guests invited, I began to move onto the next step. If you find that

your guests aren’t responding to your emails in a timely matter, kindly remind them that in

order for you to throw your event – they need to reply. That usually prompts them to

respond right away.

3. The Venue

Once the date has been set and you have a strong idea of the amount of people that will be

in attendance, it’s time to call around and find a reputable venue. To your benefit,

many party rental companies have connections with venues that have proven to manage

immaculate events. Although reviews are great, it’s also important to do your own research

and ask a lot of probing questions.

Before you actually book the venue, you should always book a time to walk around and see

how it looks face to face. Sometimes pictures online can be enhance and edited which

manipulates the human eye. Once you visit the venue in person, you can see the true

condition of everything.

Always ensure that there are enough bathrooms and that the venue is located somewhere

convenient. Some people refrain from researching little things that end up making or

breaking their event. I didn’t have much time to research, so I decided to make a list of

everything that I required so that I could show it to the manager.

4. Apparel and Theme

Will your event be casual or formal? What do your guests need to wear? What kind of

theme are you aiming for? These questions are all important as they will determine the type

of decorations that are set up at your venue. If the event if formal, you may want to rent

some flowers, table runners, pintuck table cloths, etc. If the event is not formal, you may

have plastic plates and cups, plastic table cloths and other simple items.

If you have a specific dress code in mind, be sure to include it in either bold or capital letters

when you are sending out your invitations. You can always send an email or a text message

in order to ensure your guests get the memo.

When you are pressed for time, and you need to find a theme ASAP, you can either choose

the red carpet theme or just a simple casual “no themed” party.

5. The Menu

The great thing about the food portion is that many venues present you with delicious

menus. Try not to choose a menu that is composed of things like peanuts, as many people

may be allergic. If you don’t have much time, chicken is always a great option and is also

inexpensive. Ask your venue if they also offer separate menus for vegans and vegetarians.

6. Set a Budget

Without a budget, you’ll end up spending a whole bunch of money! I set a budget of $3,000

and ended up saving $400! I was quite surprised.

Enjoy!

Always have fun and try not to stress too much. If you have decided to rent from a party

rental company, they will definitely give you some more imperative advice.