Clean Construction System (part 2)_en

1

City Infrastructure HQ

Part 2: In-depth Explanations on One-PMIS& Information Disclosure System, “Allimi”

1. One-PMIS workflow

2. Description of Main Menus and Categories of One-PMIS

(a short break)

3. Construction Information Disclosure System, “Allimi”

4. How to determine the extent of the information disclo-sure

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1. One-PMIS workflow

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1. One-PMIS Workflow

Stage User Classification Implementation Period

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1 User RegistrationProject Registration

Connection of Users to a Project

Contractor,Supervisor, andOrdering Body

(SMG)

Project Plans and Timelines(Work Schedule Write-up)

Contractor

Project Management(Processing Approval Val-

idation)All

After signing a construction contract

Upon submission of the project commencement re-

ports

DailyWeeklyMonthly

Stage 1~3

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1. One-PMIS Workflow

Stage User Classification Implementation Period

56

4 Work Directives Sent by Seoul & Work Reports Sent by Con-

tractors and SupervisorsAll

Document Registration and Search

All

Performance Evaluation(in the Aspects of Design, Con-

struction, and Supervision)Ordering Body (SMG)

On a rolling basis

On a rolling basis

Upon 30%, 60%, and 95% completion

Stage 4~7

7 Registration of As-built Draw-ings in One PMIS

Contractor After the final inspection

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2. Description of Main Menus and Categories of One-PMIS

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Various Mode of One-PMIS

Administration Mode

Mode for ordering body (SMG) that allows access to information of all projects

Business Mode

Mode for ordering body, supervisor, and contractor to manage a specific project

Long-term Project Mode

Contracts over KRW 1 Billion in value and with a construction period of over 12 Months

Short-term Project Mode

No progress report and performance evaluation functions (unlike the long-term project mode)

Long-term Project Mode

Short-termProject Mode

Business ModeAdministration Mode

Various Mode of One-PMIS

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Main Menus & Categories of One-PMIS

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management

History & Record ManagementProject Overview Progress

Management Search & Notice

Daily Work Report Safety Check Electronic

ApprovalPerformance EvaluationProject Status Process

ScheduleIntegrated

Search

Weekly Progress Report

Construction Machinery

Safety Check

Document Management Accident HistoryContract Status Progress Rate Notice

Monthly Progress Report Safety Manual As-built Drawing Penalty

ManagementOrganization Construction Photos Help Desk

Delay ReportWeb Camera Resource Management

Real-timeDisclosure

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Project Overview

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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Project Overview

Status of Construction Contract Payment Status of the Completed Process ☞ Linked to G2B Information ☞ Linked to e-HOJO Information

Project Status ☞ Open to Citizens through Allimi

Providing overall information of a project(Location, Amount, Period, Participants, Structure of Project Costs, Completed Amount)Location of construction site on an online map Automatic linkage of basic information from the govern-ment procurement system (G2B)User’s additional input / real-time updates

Location of Construction Site via On-line MapContract Status ☞ Open to Citizens through Allimi

Total Amount (KRW)

312,253,000,000

1st Contract 80,000,000,000

2nd Contract 75,000,000,000

3rd Contract 60,000,000,000

4th Contract Scheduled

Total Amount (KRW)

120,000,000,000

1st Payment 40,000,000,000

2nd Payment 50,000,000,000

3rd Payment 30,000,000,000

4th Payment Scheduled

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Project Overview

Automatically displayed when con-necting users to a project

Integrated management of the project participants (Ordering Body has managing authority)

Withdrawn participants are deleted from the system

The withdrawal dates are registered on the system Project participa-tion history management

Information on selected project managers ( ) is open to citizens via Allimi

◀ JUN 2016 ▶

SUN MON TUE WED THU FRI SAT

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

Organization ☞ (Partially) Open to Citizens

User Classification Company Made Public via Allimi

Ordering Body

Y.J. Jang City Infra HQ/SMG

T.H. Park City Infra HQ/SMG

Supervisor

H.M. Jung Dohwa Engineering

M.J. Choi Dohwa Engineering

Contractor

A.J. Lee Hyundai Engineering & Construction

H.J. Park Hyundai Engineering & Construction

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Project Overview

Site Installa-tion of Web

Camera

Registration of IP Address of Web Camera( One-PMIS)

Site images are transmitted

through One-PMIS

Web Camera

Installation Criterion: Construction sites with a project amount of over KRW 10 billionInstallation Quantity: More than one camera, adjustable according to the specific site cir-cumstances (an average of two web cameras at each of the public construction sites are in operation.)Operation Procedure

Effects of Web Camera OperationSite management without visiting the sites in personReal-time site monitoringImage evidence exists when accidents occur.Open to citizens via Allimi ( The service was discontinued in June 2015.) ※

1234

<Web Camera Control>

- Zoom In/Out- Left/Right- Up/Down

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Project Overview

Real-time Web Camera Images Transmitted via One-PMIS

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Project Overview

Web Camera Images of Seoul’s Construction Sites

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Progress Management

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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Progress Management

Process Schedule

Project Schedule Registered on One-PMIS (Upload to One-PMIS)

Code Work Name Unit Design Q’ty Amount Weight

(%)

2016 2017

Apr. May Jun. Jul. Aug.

Sep. Oct. Nov

.Dec

. Jan. Feb. Mar.

Total 100 12.0 14.0 8.5 7.7 9.6 12.0 18.5 5.2 2.0 2.2 3.5 5.2

AA01 Earth Work ㎥ 10

AA02 Tunneling Work ㎡ 20

AA03 Concrete Work ㎥ 12

AA04 Pavement Work ㎥ 15

AA05 Drainage Work m 8

AB01 Machine Equipment Unit 13

AB02 Instrument Unit 0.5

Progress Rate

Visualized Progress Status Rapid recognition by the ordering body

Over 100% ● (On time) 100%~90% ● (Slightly delayed) Under 90% ● (Delayed)

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Progress Management

2 May 2016 (Week 1) 9 May 2016 (Week 2) 16 May 2016 (Week 3) 23 May 2016 (Week 4)

Progress Photos (for each process) ☞ Open to Citizens through Allimi

Resource ManagementResources

Input in the previous month

Input in the current month Total inputs

Manpower (Person) Equipment (Unit) Material (Ton)

➀ Staff ➀ Excavator ➀ Reinforcing Bar

➁ Ordinary Laborer ➁ Dump Truck ➁ Ready Mixed Concrete

➂ Technician ➂ Bulldozer ➂ Asphalt Concrete

➃ Other Workers ➃ Others ➃ Others

Total

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Progress Reporting

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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Progress Reporting

Daily Work Report / Weekly Progress Report / Monthly Progress Report ☞ (Partially) Open to Citizens through Allimi

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Progress Reporting

SMG’S STANDARD TEMPLATE OF DAILY WORK REPORTS

▷ SITE: 00 CONSTRUCTION PROJECT

▷ DATE: 10 MAY 2016

▷ WEATHER: MIN. 10 - MAX. 21℃ ℃

1. OVERALL PROJECT PROGRESS RATE

2. PROGRESS RATE BY PROJECT COMPONENT

3. DAILY WORKS

4. STATUS OF MATERIAL INPUT

5. STATUS OF MANPOWER INPUT

6. STATUS OF EQUIPMENT INPUT

7. SPECIAL NOTES

Contractor (responsible

approver)

Supervisor (responsible

approver)

Kim Cho

10-5-16 10-5-16

Until Previous Day Today Total

Target ResultsDiffer-ence



Compo-nent

Until Previous Day Today Total

Target Results Difference Target Results Difference Target Results Difference

Done on Previous Day Done Today

Material Name Unit Until Previous Day

Today (estimated) Total

Name UnitUntil Previous

DayToday (estimated) Total

Equipment Name UnitUntil Previous

DayToday (estimated) Total

Description

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Progress Reporting

Reports on Delays

Conditions of Reports on DelaysWhen monthly progress rates show more than a 10% delay against the scheduled progress rate (Except when the accumu-lated progress rates are over 100%)When accumulated progress rates show more than a 5% delay against the target

1

2

Report on Delays

▷ Project Name: 00 Construction Project

▷ Progress Status (as of 10 May 2016)

▷ Delayed Progress Status (as of 10 May 2016)

Contractor (responsible

approver)

Supervisor (responsible

approver)

Kim Cho

10-5-16 10-5-16

Classification Schedule Results Difference (%) Remarks

Construction Component

Work Name

Scheduled Start Date

Scheduled End Date

Actual Start Date

Actual End Date

Causes of Delay

Remedial Measures

Flow of Reports on Delays

Contractor • Analyze the causes of delay• Establish remedial measures

Supervisor • Review appropriateness of contrac-tor’s analysis and remedial measures

Ordering Body • Confirmation

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Safety Management

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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Safety Management

Safety InspectionRegistration of Safety

Check Results on One-PMIS

Automatically Notified to Ordering Body

Review of Ordering Body

Automatically Notified to Supervisor

Registration of Cor-rective Actions on

One-PMIS

Contractor’s Correc-tive Actions

Automatically Notified to Contractor

Approval of Supervi-sor

Automatic Notification to Ordering Body

Ordering Body’s ① Approval or

② Rejection

① Automatically Noti-fied to Safety Inspec-

tor

② Automatically Noti-fied to Contractor

Safety Check

Electronic on-line processes following the safety check of construction sites

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Safety Management

Cargo Crane Crane Boring Machine Pile Hammer & Extractor

Construction Machinery Safety Check

History Management of Construction Machinery Safety Check

History management of ma-chinery (registration of safety check results)

Machinery safety history is checked before any

machine is input to Site B.

Input of unqualified machin-ery to Site B is prohibited.

Input of unqualified machin-ery to Site A is prohibited.

Registration of machinery safety history on One-PMIS

before input to Site A

Four Main Types of Construction Machinery

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Safety Management

Safety Management Manual

Safety and Health Management Manual for the Public Ordering Bodies (i.e. Public Developers)

Risk Analysis & Evaluation Manual by Types of the Construction Work

Safety and Health Manual for Preparedness against Storms and Floods

Basic Guidelines for Construction Safety

Reference on Major Construction Accident Cases and Prevention Methods

Safety Manuals Registered on One-PMIS (As of May 2016)

Accident Preventing Training Materials for Newly Hired Construction Workers

Safe Work Practices for Tunneling Construction

Safe Work Practices for Construction Projects

Industrial Safety and Health Standards (Cartoon Illustrations)

Safety Manual for Foreign Workers

Philippines’ National Industrial Safety and Health Standards

Safety Manual

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Project Document Management

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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The ordering body drafts work directives on One-

PMIS

One-PMIS

Electronic approvals are obtained on the work

directives with e-signatures

Government Administra-tive Sys.

The ordering body sends the "official" work directive

to contractors and supervisors via the One-

PMIS network

One-PMIS

Work orders are received by contractors and

supervisors for implementation

One-PMIS

Electronic Approval

Linkage of One-PMIS with SMG’s Administrative System ☞ Documents become official

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• Construction Specifications • Design Drawings • Quality Management Plans • Contents of Design Challenges

• Construction Plans • Traffic Management Plans • Safety Management Plans• Policies of Construction Period

Extension

• Detailed Drawings of Construction • Instrument Reports • Environment Management Plans• Inspection Documents for Com-

pleted Construction projects

Document Management ☞ (Partially) Open to Citizens

Nature of documents and preferences of managers ☞ Decision of final type of documents (Paper documents or electronic files (digital documents)

Main Types of Documents stored in the Document Management Menu of One-PMIS

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Managing Entities- Original As-built Drawings: Kept by the Seoul Government and Maintenance Agents

( according to the Public Records Management Act)☞- Duplicates of As-built Drawings: Managed by Government-affiliated Organizations

( according to the Special Act on the Safety Control of Public Structure) ☞Establishment of Electronically Integrated Management System for As-built Drawings for prevention of the loss of as-built drawings and effective management of facilities

As-built Drawing Management System via One-PMIS

Bridges Tunnels Water & Sewage Facilities Retaining WallsRiverbanks Harbors Buildings Dams

As-built Drawings

Eight Kinds of Legally-Established Facilities among Public Construction Projects in Korea

Inspection of Comple-tion

(Seoul)

Registration of As-Built Drawings

in One-PMIS(Contractor)

Payment after Review-ing As-Built Drawings

(Seoul)

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History & Record Management

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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Evaluation Intervals Evaluation Sub-ject

Evaluation Items

Ordering Body

Supervisor

Contractor

Designer

41 Questions

31 Questions

24 Questions

Performance Evaluation

☜

☜

☜

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Accident Occurrence

Request for Industrial Acci-dent Processing (Approval)- Korea Workers’ Compensation

and Welfare Service

Instant Report to Ordering Body

- Accident Sequence- Disaster Status

Supply of Industrial Disaster Status

- Korea Occupational Safety & Health Agency

◈ Linked with One-PMIS

Accident Settlement and In-vestigation of Accident

CausesInput to One-PMIS

Submergence at Noryangjin Distributing Reservoir (7 people killed)

Collapse of Banghwadaegyo Bridge (2 people killed and 2 people injured)

Accident History Management

Possible to fine contractorfor not reporting accidents

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Accident Information

• Project Name• Ordering Body• Contractor• Date of Start• Date of Accident

• Description of Accident

• Location of Project• Supervisor• Designer• Date of Completion• Project Budget

Information of Accident VictimClassification of Vic-

tim Job of the Victim Service Period Type of Accident Causal factors Accident Summary

Accident History

Screen of Accident History Management by Project on One-PMIS

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Imposing Penalty Points

(Anytime circum-stances dictate)

Registration on One-PMIS

(Right to impose penalty points)

Notification to the Ministry of Land, In-

frastructure and Transport

(Semi-annual cumu-lative average

points)

Penalty Management ☞ Open to Citizens through Allimi

Cases of Penalty Points Imposed- In case of faulty construction (both actual and expected) due to negligent design, construction, and su-

pervision- In case of losses and damages incurred to the ordering body as a result of significantly incorrect esti-

mations of demands in the feasibility study

Cumulative Average Penalty Points- Sum of cumulative penalty points for the past 2 years divided by 2 - Reflected as the official penalty scores in future tenders

Penalty Management Flow

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Search & Notice

One-PMIS Allimi

Progress Reporting

Safety Management

Project Document

Management





ScheduleIntegrated

Search



Safety Check





Real-timeDisclosure

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Search & Notice

Integrated Search

One-PMIS Big Data Integrated Search Using Various Keywords DownloadIntegrated Search Results ( Down-Load Form)☞

No. Project Name

Ordering Body Supervisor Contractor Total

Project AmountContract Costs

WorkStatus

Progress Rate

ConstructionStart Date

ConstructionCompletion Date

WebCamera

Location ofthe Site (District)

1

2

3

Notice

Free posting of information for sharing with othersFile attachment is available when posting notices

Help Desk

Features system manager’s notification, inquiries from the users, and manager’s responsesUsers’ complaints and requests for system improvement are used for upgrade of One-PMIS after feasibility checks.

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Construction Information Disclosure Sys-tem, “Allimi”

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Construction Information Disclosure System, “Allimi”

How One-PMIS, “Allimi,” and citizens are connected to one another

One-PMIS

Citizen

Allimi

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<http://cis.seoul.go.kr>

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7 Categories of Information disclosed through Allimi

Allimi

• Construction overview

• Contract details

• Payment status

• Photos of construction site

• Information on project managers & stakeholders

• Other relevant information & list of penalties and sanctions

• Web-Camera images

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Categories of information shared through Allimi

Construction overview

Categories of information

• Project name, construction time period, completion status, information on the ordering body, supervisor, and prime contractor

Details

Contract details • Contract value of the prime contracts and subcontracts

Payment status• History of actual payment from the developer to the prime contractor, as well as from

the prime contractor to the subcontractor

Photos of construction sites • Photos taken for weekly reports

Web Camera• People can observe web camera images in real time (for construction project exceed-

ing 10 billion KRW in total value)—discontinued since June 2015

Information on stakeholders• Name and position of those in charge of the construction

(i.e. ordering body, supervisor, prime contractor, subcontractor)

Other relevant information• Documents and reports on construction plans, design changes, and changes to the

project period

List of penalties and sanctions • List of penalties and sanctions imposed on the supervisors, contractors and workers

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Categories of Information – Construction Overview

Total Construction Period Elapsed Construction Period

Completion status

Construction status

조감도 공사개요Construction location 공사위치 서울시 노원구 월계 4 동초안산 ~ 상계 8 동 주…

Construction time period 공사기간 2006-12-30 ~ 2017-12-31

Construction scale 사업규모 - 도로확장 폭 4 차로 → 6 차로 , 연장 3.2km – 지하 차도 2 개소 : ( 녹천지하차도 : 480m, 도봉지…

Contact information of the SMG public inspection official 주무기관

도시기반시설본부김동현 ( 주무관 )(Tel: 3708-2576)

Contact information of the Supervisor 감리사 ( 주 ) 이산

김용균 ( 책임감리원 )(Tel: 999-3872)

Contact information of the contractor 시공사 주식회사 한라

김철홍 ( 현장대리인 )(Tel: 903-2041)

Construction cost and contract value 사업비 178,600.0 백만원 :: 도급액 (170,400.0 백만원 )

Contact SMG by Facebook/Twitter

Register for the site-visitName of the project

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Categories of Information – Contract Details

Prime contractor status

Subcontractor status

Contract Phase Contract value Time period

Subcontractor name Contract value Time periodContract Phase

Prime contractor name

You may access info on the contract details (of prime contrac-tors and subcontractors)

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Construction Informer System “Allimi”

Categories of Information – Payment Status

Prime contractor’s name

You may access info on the status of payments to prime contrac-tors and sub-contractors

Prime contractor payment sta-tus

Subcontractor payment status

Contract Phase

Contract Value

Payment Value Payment Date

Sub-contractor’s name Contract name Contract Value Payment Value Payment date

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Categories of Information – Photos of Construction Sites (drawn from weekly reports)

You may access to photos of the construction sites hereClick the image to enlarge the photo

Name of the photo

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Categories of Information – Web Camera Video Images (real time)

You may access to the real-time web camera video hereSelect cameras for various construction site views

Web cameras installed at the construction sites

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Categories of Information – Information on project stakeholders

Category of Stakeholder Name of Organization Title in the organiza-

tion Name

Ordering body

Supervising team (e.g.

consulting engineers)

PrimeContractor

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Categories of Information – Other Relevant Information & List of Sanctions

You may access other relevant information here(from the beginning of the construction to the completion)

Phase of changes

Explanatory statement of the change (details)

Expected Completion Date (after the

change)

ExtendedPeriod Attachment

Date of reg-istration

Extension of construction period Design changes Approved documents Penalty on the contractor


Name of the uploaded documentsData

previewDownload the data

Expected Completion Date (before the change)

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Categories of Information – Other Relevant Information & List of Sanctions

Extension of construction period Design changes Approved Documents Penalty points on the contractor

All results Open to public Partially open to public Classified

Name of the document RegisteringDepartment

Name of the Register

Date ofRegistration

Type ofpenalty

Penalty number

Penaltypoints

For moredetails Contractor’s name


Decision date

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Inquiries/complaints/suggestions from the citizens (“Ask the Assistant Mayor” section)

“Ask to the Assistant Mayor”

Questions/complaints/suggestionsfrom citizens

Manager’s answer

Click to post your inquiry/com-ments

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Registration for the Site-Visits

Procedures for site-visit registra-tion (for projects ordered by Seoul Metropolitan Infrastructure Head-

quarters)

1. Search & select the construc-tion site

2. Check details of the project3. Put a request for site visits via

phone or email4. Consult with the site manager

and finalize the visiting sched-ule

Contact information for inquiries on site visits

Click for the registration webpage

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Mobile Version of “Allimi”

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Video on Actual Operation of “Allmil”

53


Balancing between “Information Protection” and “Right to Know”

Information Protection

Right to Know

Personal Information Protection Act

Framework Act on the Construction Industry

Official Information Disclosure Act

Act on the Management of Public Archives

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Information Protection Vs. Right to Know

Seoul’s approach: maximize information disclosure within the legal limits

Web-Camera Policy of SMG- The central government decided to ban SMG from disclosing real-time web-camera videos to citizens

for the concerns of the possible infringements on the right to personal information protection (June 2015)

Penalty points imposed on the contractors- Seoul determines the degree to which the contractor’s penalty points would be disclosed within the le-

gal limit, and adopts the maximum allowed

YES

No

Request forDisclosure

Legal Consideration

Disclosure

Closed

Government & Nonprofit

Clean Construction System (part 2)_en