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Presentation by Stephan Stephan on Health & Safety and Insurance Issues for Rotary Clubs in District 1090 (Thames Valley). October 2014
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Health, Safety & Protection …. is it Important to You?
Stephan Stephan District 1090 H&S Adviser
Ken Diccox District 1090 Protection Officer
October 2014
District 1090
Domestics
• Welcome
• Fire Evacuation
• Toilets
• Mobile phones
• Break
Health, Safety & Protection Seminar / Surgery
H, S & P Seminar to Clubs
District 1090
Agenda • Introductions • Object of Seminar • H&S & Protection Policy & Responsibilities • Protection • RIBI H&S Policy Booklet – Nov. ’13 • H&S Responsibilities • Risk Assessment … Practical • Insurance • RI & District 1090 Website • Club Actions & Responsibilities • AOB
Health, Safety & Protection Seminar / Surgery
H, S & P Seminar to Clubs
District 1090 H, S & P Seminar to Clubs
Health, Safety & Protection Responsibilities
Corporate Responsibility … Duty of Care
District 1090
RIBI Health & Safety RI Policy
RIBI Commitments to: a. Promote & encourage safe practice b. Provide information & advice c. Establish systems & procedures d. Develop & encourage H&S communication e. Exchange ideas & promote best practice
Rotary Clubs – Overall Responsibility to: > Plan, organise & deliver in a safe manner
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection
Seminar
Likewise with Protection
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection
Seminar
Protection
Ken Diccox
H, S & P Seminar to Clubs
District 1090
Please see separate ‘Protection’ slides issued by Ken Diccox
Health, Safety & Protection
Seminar
H, S & P Seminar to Clubs
District 1090
RIBI Health & Safety RI Policy
RIBI Commitments to: a. Promote & encourage safe practice b. Provide information & advice c. Establish systems & procedures d. Develop & encourage H&S communication e. Exchange ideas & promote best practice
Rotary Clubs – Overall Responsibility to: > Plan, organise & deliver in a safe manner
H, S & P Seminar to Clubs
District 1090 H&S Seminar to Clubs
2013 Update
Approved by
General Council
RIBI
Health & Safety
H, S & P Seminar to Clubs District 1090
District 1090 H, S & P Seminar to Clubs
District 1090
RIBI Health & Safety RI Policy Principles
H, S & P Seminar to Clubs
– Same safety standards should apply to voluntary activities
– Duty of Care on organisers & individually on helpers
– Each club is responsible for H&S of its own activities: • Club H&S system / processes / Policy • Risk assessments
– Management and planning group • For each event a single named person responsible
District 1090
RIBI Health & Safety RI Policy Principles
H, S & P Seminar to Clubs
• Continued:- – Permission (e.g. of owner/Local Authority)
– Licensing (music, dance, performance, drinking, betting, late night refreshment and food, sale of motor vehicles)
– Stewards / marshalling
– Coping with disability
– Catering
District 1090
H&S management in Rotary is not an option - it is an obligation
RAs - carried out & recorded - perceived risk?
Divide risk assessment for big events into parts
Then:
Carry out the risk control actions that result from the risk assessments and write them down
Health & Safety
Responsibilities
H, S & P Seminar to Clubs
District 1090
Health & Safety
Risk Assessment Template Six Stages of a Risk Assessment
1. What might cause harm (Hazard)? - visit location 2. Who might be harmed and how? 3. What chance someone might be harmed (Risk)? 4. What precautions taken? Are they adequate? 5. Record findings / retain copies as evidence
6. Review RA as & when necessary - particularly after the event
H, S & P Seminar to Clubs
District 1090
Risk Assessments: short, to the point
real issues understood by all involved cover H&S, Environment,
Safeguarding & Club Business interest If there is an accident, tell the Insurance
brokers, gather the evidence and write it down
Review after the event and regularly to improve the way you do it and write it down
Health & Safety
Responsibilities
H, S & P Seminar to Clubs
District 1090
Health & Safety
Risk Assessment
H, S & P Seminar to Clubs
District 1090
Health & Safety
RIBI Risk Assessment Template
H, S & P Seminar to Clubs
District 1090 H, S & P Seminar to Clubs
District 1090
Health & Safety
Practical
Case Study
Littlewick Green Show Maidenhead
H, S & P Seminar to Clubs
District 1090
LITTLEWICK GREEN SHOW – ANNUAL TOWN SHOW Fruits, vegetables, Flowers & Cake competitions;
Dog Show; Various Stalls; Vintage Cars; Music; Food & Drinks, etc.
MAIDENHEAD THAMES ROTARY INVOLVEMENT
Skittles game; Books, Brick-a-Brac & Cakes stalls; Tombola; children’s competitions; Shelter Box exhibition
Health & Safety
Practical
H, S & P Seminar to Clubs
District 1090
Potential Hazards Considerations
Health & Safety
Practical
H, S & P Seminar to Clubs
District 1090
Previous H&S Seminar Brain Storm – Potential Hazards Considerations Availability of enough volunteers; Erection (stalls),
load-bearing tables; weight (carrying), Breakables; Splinters of skittles
No alcohol to children; Adequate training, Access & Egress (particularly vehicular); Back injury in throwing - Players & Volunteers; Trip Hazards; Injury from flying objects ; Driving pins in the ground -Thumbs injury & services underground; No electricals unless PAT inspected or low voltage; Spectators - Delineation & Back stop; Potential money robbery - cash handling; Integrity of equipment used; Discipline Regime
Health & Safety
Practical
H, S & P Seminar to Clubs
District 1090
Health & Safety
Practical Previous H&S Seminar Brain Storm – Potential Hazards Considered (Cont)
Food Preparation Transport from homes; Poisoning; Allergies; Injuries
from heating Temperature control; Wasps; Hygiene of operatives; Health Certificate provision (Home Cooking)
H, S & P Seminar to Clubs
District 1090
Previous H&S Seminar Brain Storm – Potential Hazards to be considered (Cont)
Field Games – Children, Races, Skittles, Basketball Availability of first aid station; Ailments & minor
accidents; Hands contamination; Obstacles; Numbers and homogeneity of participants; Supervision (and behaviour); Weather issues
Health & Safety
Practical
H, S & P Seminar to Clubs
District 1090
Health & Safety
Practical Actual RA used in 2011
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection
H, S & P Seminar to Clubs
• Traffic Management Plans - competency • Marshals are needed on roads
– MUST have Hi. Vis. jackets / tabards – Assist with emergency vehicle access – MUST NOT try to stop or control moving vehicles
• Vehicle control – Marked routes, access and egress – Avoid causing congestion – Appropriate barriers & signage – Ticket sales well inside, off the road – Level crossing / swing bridges - need permission
Roads and Vehicles
District 1090
Health, Safety & Protection Seminar
Insurance
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Insurance
RI Insurance Every Rotarian & volunteer has insurance cover … which provides a safety net
BUT:
Insurance is not a licence
for unsafe activities
NB – H&S rules never to be used to restrict or cancel events H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Insurance
Victims:- Plastic duck races, village fetes, banning of conkers, firemen's poles, park benches & even Morris dancing
H&S blamed to
cancel lots of fun events
H, S & P Seminar to Clubs
District 1090 H, S & P Seminar to Clubs
District 1090 H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Insurance
Insurance & the Rotary Clubs • Bartlett Insurance Brokers • Blanket Insurance - covers Rotarians & volunteers • For All Rotary Activities; Excludes:- - Fireworks Displays (unless by Specialists) - Equipment Insurance - Cancellations & Abandonements - Weather Insurance - Prize Indemnity
H, S & P Seminar to Clubs
District 1090
Health & Safety
Insurance
Insurance & the Rotary Clubs • Covers all traditional Rotary Activities • Excludes: - Aviation, hot air balloons & parachute - Bungee Jumping & Abseiling - Marine & water-borne risks - Motor racing - Use of vehicles on & off public highways - Any deliberate Acts or omission - Contract conditions by others imposing Rotary liability
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Insurance Policy
- Death, injury & damage … £2m Public & Product liability for any one claim … £10m Employer’s liability (includes £1m Stallholder liability) … £20m Total indemnity for any one claim - Regalia & Money – Loss or damage to Regalia & money … £6K max per Club - £2.5K regalia / £500 - £5k max money loss - Officers & Club Indemnity – wrongful acts of officers … £500K per claim – max £2m - Legal Expenses – criminal prosecution … £50K limit of Indemnity for defence - Libel & Slander – Club Publications … £500K for damages costs & expenses - Personal Accident – Rotarians & Volunteers … £7.5K to £125K for death and injuries / loss of limbs - Various excesses
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Insurance Policy
Previous Sutton Winston Insurance Risk Assessment
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Insurance Policy
Current Bartlett Insurance Risk Assessment
H, S & P Seminar to Clubs
District 1090
Health & Safety
Risk Assessment Template
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection
Seminar
Website
H, S & P Seminar to Clubs
District 1090
• District 1090 Website
• Health, Safety, Protection & Environment
• Club websites linked, if RIBI template
• Policies, RA templates & Examples
• Updates notified, if advised
Health, Safety & Protection
Website
H, S & P Seminar to Clubs
District 1090
Home/What we do/ Events/Latest Pages/Clubs/ Photo Galleries/The District Team/Links & News
Health, Safety & Protection Website – District 1090
Welcome to Rotary International District 1090 Diary Pages Membership
Community & Vocational Services
International Service
New Generations
Rotary Foundation
Thanks for Life
Marketing, Public Relations & Communications
News
Press Releases
Executive and Council
District Committees
Health & Safety, Protection, Environment District Conference 2012
Speakers' Corner
RI Convention Bangkok 2012
Inner Wheel District No 9
Rotaract
Member Area
End Polio Driveathon raises over £14,000!
Read DG Judith's News Blog
Find Us on... Rotary District 1090
Queen unveils Jubilee sculpture in Windsor
GB Paralympians give support to Ending Polio
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection
• Health&Safety: Helal (Stephan) Stephan (Maidenhead Thames)
• Protection: Ken Diccox (Faringdon&District) • Environment: Tony Cowling (Reading)
H, S & P Seminar to Clubs
• What we do: Home | Health & Safety, Protection, Environment District Specialist Officers The District Specialists Officers may be members of a full District Committee, others do not serve on any committee. For ease of access all Specialist Officers are listed here, and can be contacted through the Contact Form. Those not attached to any committee have their information pages here. Specialist pages can be accessed on the Related Pages
District 1090
Health, Safety & Protection
District 1090 Website
Reports: Insurance and the Rotary Club RIBI H&S Risk Assessment Form - Template RIBI H&S Policy for Clubs & Districts - July 2010 Other Links All Committee Reports RIBI Rotary International Links to other sites
Home | Health & Safety, Protection, Environment | Health and Safety As Rotarians, we can have fun in a responsible way so long as we plan our events sensibly. We all have a duty of care for the Health & Safety of ourselves and others. Furthermore, in order to secure RIBI insurance cover, clubs are required, in the event of a claim, to demonstrate that they have undertaken H&S Risk
Assessments and are managing all H&S aspects of events organised, including Protection, where applicable.
Clubs are increasingly trying new ways to raise funds and / or get involved in the local community. H&S Seminars / Surgeries
for District 1090 Clubs are held regularly to offer Club H&S officers, Committee Chairs and all those involved in H&S in any
way an opportunity to share and learn from each other. Resources to help Clubs plan successful events are now
available through the blue menu bar on the left hand side of this page. These include H&S Policy, Insurance details and
templates for Risk Assessments. Health and Safety presentations given at seminars and other events are added
regularly. H&S and Protection Seminar is also included. Good examples of H&S templates and Risk Assessments of various Club activities will continue to be uploaded on this website for guidance, as and when these become available. Please keep
them coming! Thank you. Download RIBI Health and Safety Policy and
Guidelines November 2013 Latest: Health, Safety & Protection - is it important to
you? Presentation from November 2013 seminars With a change to RIBI Insurance Brokers, please see the latest
forms from new brokers, Bartlett. These are available for download from the Insurance page.
Safety issues concerning the organisation of Club and District Events
H, S & P Seminar to Clubs
District 1090
Summary Corporate Responsibility … Duty of Care H&S management is not an option - it is an obligation Plan & organise in a safe manner RAs - carried out & recorded Blanket Insurance covers: - Rotarians & Volunteers - Most Rotary Activities, but with exceptions Must ensure proper Protection Code of Behaviour
H&S is Common Sense
Health, Safety & Protection Seminar
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Seminar
Club Actions / Responsibilities
H, S & P Seminar to Clubs
District 1090
Health, Safety & Protection Club Actions / Responsibilities
1. President signs RIBI Health & Safety Policy - Lodged with Club Secretary
2. Read RIBI Insurance & Protection guidance - All Clubs have been issued with H&S and Insurance guidance, probably held by the
Club Secretary or Treasurer
3. Advise Club Committee Chairs accordingly
4. Appoint Club H&S and Protection Adviser(s)
H, S & P Seminar to Clubs
District 1090
5. Club Health & Safety Advisers co-ordinate risk assessments relating to all Club activities/projects
6. Ensure Risk Assessment is undertaken for every Club event, AND - make sure the events are recorded in Club Council Minutes or records
7. Further copies of Guidance on H&S and Protection issues can be obtained / downloaded from the District & RIBI Website
Health, Safety & Protection
Club Actions/Responsibilities
H, S & P Seminar to Clubs
District 1090
Thank You Any Questions?
[email protected] Tel. 01628 783318
Mob. 07475 771471
[email protected] Tel. 01367 820467
Health, Safety & Protection Seminar
H, S & P Seminar to Clubs
