Implementing ‘Describing archives in context: a guide to Australasian

practice’ in AtoM

The SROWA experimentence

AtoM Standards

ISAD(G)•General International Standard Archival Description. Second Edition (2000)ISAAR(CPF)•International Standard Archival Authority Record for Corporate Bodies, Persons and Families. Second Edition (2004)ISDIAH•International Standard For Describing Institutions with Archival Holdings. First edition (March 2008).ISDF•International Standard For Description of Functions. First edition (May 2007).

Open Source

One system to rule them all

Other standards and practices supported by AtoM

• RAD

• EAD

• Dublin Core metadata element set

• MODS /MARC

• But where does the Australian Series Registration System fit?

Other AtoM users

ISAD (G) template applied in AtoM

Elements of description

• Identity area

• Context area

• Content and structure area

• Conditions of access and use area

• Allied materials area

• Notes area

• Description control area

AtoM entities

Australian Series Registration system entities

What we’ve done

Item template

Fields for item description

Identity

level of description √

identifier - free text √

Title √

Accumulation Date √

Conditions of access and use area

Conditions governing access using drop down list √

Conditions governing reproduction √

Private note (supressed name, dob etc) √

if required

Existence and location of copies √

Administration area

Publication status √

Item requests

Retrievals and government loans• Online requests

Registered researchers - search room or after hoursGovernment users – search room, standard government loan or 7 day loanStaff – all of the above and items to be used at staff desks, external exhibitions, in house displays and conservation.

• Offline requests Phone, search room casual usersArchive notes

New reports

SRO.GAIARESOURCES.COM.AU

www.accesstomemory.org

Google groups – ICA AtoM

www.archivematica.org