Community Resiliency Group: Seminar

Introductions

Sandi Fox: Community Outreach Manager, Fairfax County Office of Emergency Management

Maria Bernadzikowski: Emergency Response Program Manager, Volunteer Fairfax

Planning Committee: Fairfax County’s Office of Emergency Management, Volunteer Fairfax, Department of Neighborhood and Community Services, Faith Communities in Action, ECHO, Inc., and the Fairfax County Health Department

Why Are We Here?

Purpose of a Community Resiliency Group (CRG):

To assist and coordinate with Volunteer Fairfax and the County

To help identify needs in our community To provide resources and capabilities for community

recovery after a disaster

ICS/EOCOrganizational Chart

EOC Commander

Senior Policy Group

Safety Officer

EOC ChaplainLiaison Officer

PIO

Deputy EOC Commander

Legal Counsel

Operations Section Chief

Infrastructure B/D

Human Services B/D

Public Safety B/D

Finance Section Chief

Reimbursement U/L

Cost U/L

Planning Section Chief

Situation U/L

Resources U/L

Documentation U/L

Demobilization U/L

Field Observer

WebEOCSpecialist

Status Specialist

GISSpecialist

Transit Group

Vol/Donations MGMT Group

Behavioral Health

Mass Care Group

Intel/Investigate Group

Fire & Rescue Group

Public Health Group

Law Enforcement Group

County Facilities

Group

Debris MGMT

Group

Public Works Group

DamageAssessment

Group

Utilities Group

Storm Water Tech

Specialist

Logistics Section Chief

Food U/L

Security U/L

A/V TechSpecialist

Information Tech U/L

Support B/D Supply B/D

Ares U/L

Comm U/L

Mission Tracking Spec

Purchasing U/L

Mission Tracking U/L

GIS DocDPWES DOCS

Transit DOCS

Facility DOCS

Health DOC

Fire/Rescue

DOCDPSM

Procurement DOC

DPSM Warehouse

DOC

EOC = Emergency Operations Center

Operations Section: Org Chart

Volunteer Fairfax’s role

6

Community Voices

Volunteers

Donations Needs

•Day to day: volunteer center mobilizing people and resources to meet community needs (1,000 nonprofits, public agencies and corporations)

•During emergencies: -Volunteer and Donations Management-Spontaneous volunteer coordination (via Volunteer Reception Center)-Liaison between CRGs and the county

Volunteer & Donations Management

Incident

Occurs Identify

Needs

Receive Volunteers and

DonationsManage

Information

Manage

Logistics

Educate the Public

Coordinate

with Donors

and Volunteers

What is a CRG?

A Community Resiliency Group (CRG) is a Fairfax County magisterial district level network of community groups who come together to communicate about and provide needed resources for their residents after a disaster.

Community Resiliency

Group (CRG)

Community Based

Organizations (CBO)

Houses of Worship

Home Owner Associations

(HOA), Civic Associations,

Tenant Associations

Non-Profit

Organizations/NGOs

Private Industry

Agenda

1. Phases of a disaster

2. Recovery

3. Rolesa. Federal/State

b. County

c. Volunteer Fairfax

d. Community partners

4. Community Resiliency Group

Phases of a Disaster

Mitigation

Preparedness

Response

Recovery

Preventing future emergencies or minimizing their effects

Preparing to handle an emergency

Responding safely to an emergency

Recovering from an emergency

Anatomy of Resiliency in Recovery

11

County Staff Notified to

Report to EOC

Response

Recovery

CRG members help to identify public needs :

(Cleanup, food, clothing, etc.)

Community Resiliency

Group (CRG) engaged

CRG communication begins

Where do we all fit in?

And how can we work together to be more resilient?

County’s role

13

Coordination, Collaboration, Communication

Fairfax County Emergency Operations Center

Planning

Outreach

Finance

State and Federal Role

Police and Fire Role• First responders – will be working actively during the response

phase• During a disaster, police officers and fire fighters play a key role in

many operations including: search and rescue, evacuations, door-to-door checks, and maintaining overall public safety within the community.

• Depending on the scale of disaster – they may be wrapped up into the recovery phase – will not be easily accessible - why you need to be a resilient community!

What’s Your Role as a CRG Member?

• Helping us connect with resources and capabilities in times of disaster

*Material Resources

*Volunteers

*Communication Networks

*Coordination

Community RoleFinanci

alFood

Clean Up

Repairs

Commun-

ications

Facility

Clothing

Transport

Volunteers

Coordination

Community-Based Organization (CBO)Communication - Utilize networks to obtain or disseminate

information regarding the incident– Staff– Patrons– Volunteers– Partner organizations

Resources – Utilize available resources to support community resiliency efforts– Office space– Transportation– Kitchen– Food supplies– Phone lines– Computers

Houses of Worship

Communication – Utilize networks to obtain or disseminate information regarding the incident– Houses of Worship– Congregants

Resources – Utilize available resources to support community resiliency efforts– Facility with large open area– Kitchen/Food– Transportation– Tables and chairs– Volunteers– Space/shelter

Homeowner, Civic, and Tenant Associations

Communication - Utilize networks to obtain or disseminate information regarding the incident– Network of homeowners

• Call upon residents to provide an “on the ground” status report of situation

• Ability to call upon residents as potential volunteers

Resources – Utilize available resources to support community resiliency efforts– Call for donations (ex: blankets, canned food, heaters,

etc.)– Call for transportation (ex: 4x4 SUVs for snow)

Non-Profit Organizations/NGOs

Communication - Utilize networks to obtain or disseminate information regarding the incident– Partner nonprofits– Staff– Volunteers

Resources – Utilize available resources to support community resiliency efforts– Office space– Tables and chairs– Phone lines– Computers

Private Industry

Communication - Utilize networks to obtain or disseminate information regarding the incident– Staff

– Patrons

Resources – Utilize available resources to support community resiliency efforts– Office space

– Tables and chairs

– Phone lines

– Computers

Bringing it all Together

Flow of Communication

Goals for Community Resiliency

Cooperation

– We can’t recover alone.

– Recognize the value of working together.

Communication

– Develop and maintain effective channels for sharing information, listen carefully to each other, and deal openly with concerns.

Coordination

– Commit to working together, in a coordinated manner.

Collaboration

– Share resources to obtain goals and actively work together to achieve shared goals.

Organizational preparedness

26

Make a Kit Make Plans

Stay Informed

Get Involved

Make Plans

Communications Plan Shelter-in-Place Plan Evacuation Plan

Have current phone numbers and email

Use in case of a tornado watch or warning

Identify alternate location(s)

Key Organizational contacts Located away from windows and outside doors

Plan your evacuation routes

Alternate Meeting places Know where your main water and electric shut offs are located

Leave a note on the door or pre-designated area

Talk to staff about the plan Include emergency phone numbers

Inform staff about plan/location

Test plan and update every 6 months

Practice the plan Practice the plan

27

Helping Each Other

Homework:

• Talk to staff –get creative !

• Discuss what you’ve learned and bring it back to the community

Additional ResourcesVolunteer Fairfax– www.volunteerfairfax.org

Faith Communities in Action - http://www.fairfaxcounty.gov/dsm/cil/fcia.htm

Fairfax County OEM - http://www.fairfaxcounty.gov/oem/

Ready NOVA Preparedness Planners – www.ReadyNOVA.org

Northern Virginia VOAD – contact@novavoad.org

Fairfax County Citizen Corps – www.fairfaxcounty.gov/oem/citizencorps

Virginia Department of Emergency Management – www.vaemergency.gov

FEMA – www.ready.gov