Gloucester, VA Gov. Reports August 2014 Departmental Reports

COUNTY OF GLOUCESTER

CALENDAR OF GOVERNMENTAL MEETINGS

September 2014

Notification of all county public meetings is posted on the main bulletin board

at Gloucester County Office Building One, 6467 Main Street, Gloucester

September 1 Labor Day Holiday: All County Offices Closed

Convenience Trash Centers and Landfill will close at 2 p.m.

Both Main and Gloucester Point Library closed

September 2 Gloucester County Board of Supervisors Regular Meeting, 7:00 p.m.,

Colonial Courthouse located at 6504 Main Street

September 3 TC Walker – Woodville/Rosenwald School Foundation, 5:00 p.m.,

County Office Building One located at 6467 Main Street

September 4 Planning Commission, 7:30 p.m., Colonial Courthouse located at 6504

Main Street

September 8 Library Board of Trustees, 7:00 p.m., Gloucester Library Community

Room located at 6920 Main Street

September 9 School Board Regular Meeting, 7:00 p.m., Thomas Calhoun Walker

Education Center located at 6099 TC Walker Road

September 10 Clean Community Committee, 6:30 p.m., County Office Building One

located at 6467 Main Street

September 10 Wetlands Board and Chesapeake Bay PEC, 7:00 p.m., Colonial

Courthouse located at 6504 Main Street

September 11 Public Utilities Advisory Committee, 7:00 p.m. County Office Building

One located at 6467 Main Street

September 16 Historical Committee, 2:00 p.m., Gloucester Library Community Room

located at 6920 Main Street

September 16 Joint Meeting of the Board of Supervisors and School Board, 7:00

p.m., Thomas Calhoun Walker Education Center located at 6099 TC

Walker Road

September 18 Social Services Board, 7:30 a.m. (note morning), Social Services

Conference Room located at 6641 Short Lane

Continued…

Page 2

September 23 Economic Development Authority, 6:00 p.m., County Office Building

One located at 6467 Main Street

September 23 Go Green Gloucester Advisory Committee, 7:00 p.m. Department of

Information Technology located at 6382 Main Street

September 26 Board of Equalization Training, 8:00 a.m. Department of Information

Technology Conference Room located at 6382 Main Street

September 29 Parks and Recreation Advisory Committee, 7:00 p.m., County Office

Building Two, Third Floor, Suite 303 located at 6489 Main Street

*Please note that three or more members of the Board of Supervisors may be in attendance

at any of these meetings.

Animal Bite Cases 18 14 34 20Aggressive Dogs 6 13 17 20Dogs Running At Large 27 16 74 25Stray Dogs 41 27 82 68Lost Dogs 61 54 115 115Cat Complaints 31 25 73 43Lost Cats / Other 5 5 13 12Cruelty Case 16 10 52 23Injured Animal 12 10 30 17Dead Animal 5 8 23 9Livestock and Poultry Kill Investigations 4 3 13 9Loose Livestock and Poultry Complaints 8 9 16 20Suspect Rabid Animal 7 2 10 4Wild Animal Complaints 36 26 84 73Nuisance Animal 12 18 35 36Residents Responding to Correspondence 27 53 58 107Other General Inquiries 19 73 68 145TOTALS 335 366 797 746

Dogs Impounded 25 42 53 75Dogs Returned to Owners 12 12 44 29Dogs to New Owners or *GMHS 19 6 36 10Dogs Euthanized 0 0 0 0Owner Sign Over 1 10 7 11Cats Picked Up 17 5 34 7Cats Returned to Owners 0 0 0 0Cats to GMHS 15 5 32 6Cats Euthanized 2 1 3 1Wildlife Handled 1 1 4 4Wildlife Released 0 0 0 0Wildlife Euthanized 1 1 1 4Livestock Impounded 1 0 1 1Animals Quarantined 1 3 1 3

Abingdon 22 30 41 45Gloucester Point 8 26 16 37Petsworth 18 30 37 70Ware 12 25 38 66York 17 23 47 61Other 258 232 618 467TOTALS 335 366 797 746

License Checks 182 141 456 269Summons Issued 8 6 28 10Dangerous Dog Petitions 0 0 0 0Search and Seizures 0 0 0 0Show Cause Warrants 0 0 0 2Licenses Sold By Treasurer's Office 135 178 284 319Response Hours - On Call and Holidays 22 72.5 46.5 110.75*Gloucester Mathews Humane Society

Stephen T. BaranekChief ACO

FY-14 TOTAL

SAME PERIOD

FY-14 TOTAL

SAME PERIOD

FY-14 TOTAL

SAME PERIOD

Inquiries by District / Other:

Other Data:FY-15 YTD

TOTALS

Aug-2013

Aug-2013

Aug-2013

Aug-2014

Aug-2014

Aug-2014

Shelter Statistics:FY-15 YTD

TOTALS

FY-15 YTD

TOTALS

Gloucester County Animal Control

August 2014 Monthly Statistics

Inquiries / Complaints Addressed: Aug-2014 Aug-2013FY-15 YTD

TOTALS

FY-14 TOTAL

SAME PERIOD

Building Inspection Office August 2014

17 New single family and modular homes, 1 Manufactured Home, 16

Commercial/Industrial, 17 Accessory Structures (garages, sheds, piers, etc.), 14

Additions and Alterations, 2 Demolition and 122 Plumbing, Electrical and Mechanical

permits were issued by the Building Inspection Department for the month of August

2014. Total of fees collected for these permits was $21,318.38. In addition staff

performed 730 various inspections and 67 plan reviews.

DHCD CODE UPDATE TRAINING:

The Building Official, Paul Koll reports that various Building Inspections staff attended

some of the mandated Virginia Uniform Statewide Building Code (USBC) update

training classes conducted by the Virginia Department of Housing and Community

Development (DHCD) at the Airport Holiday Inn Conference Center in Richmond.

Inspector George Seely attended on Tuesday 12th, George Seely, Paul Koll and Permit

Technician Celeste DeSimone on Wednesday 13th and Combination Inspector Anthony

McMahan attended on Thursday 14th. Additional mandatory training classes requiring

our attendance will be held in September in both the Richmond and Tidewater areas.

VBCOA REGIONAL MEETING: The Building Official, Paul Koll reports that he attended the Virginia Building and Code Officials Association (VBCOA) Region VII meeting held in Saluda on Wednesday 20th. One of the topics for discussion was the merits of V-zone construction in Coastal A flood zones and the cost benefits of freeboard. This is a subject that had been previously discussed on numerous occasions in anticipation of receipt of the new FEMA FIRM maps and that the various jurisdictions are required to revise their floodplain ordinances in adopting these new FIRM’s. The Building Official, from Lancaster County, Steve Daum was unable to attend, but emailed the group stating; “I will not be at the meeting but believe this would be a good topic of discussion. I am having our new Flood Zone Ordinance given to my Board for review the 28th. I have three changes that I believe they will accept. Raise our freeboard to 2', Coastal A construction must meet V Zone standards, and the Freeboard is to the bottom of the lowest horizontal member in all Flood Zones. This will automatically give the maximum NFIP benefit, 3'.” Understanding the hazards associated with the potential 1.5 ft. to 3 ft. wave action, the group voted to approve the drafting of a letter in support of such construction within the Coastal A zones. Such letter could then be forwarded to the various governing bodies within the region. BEECH GROVE BAPTIST CHURCH – ADDITION: The Building Official, Paul Koll reports that the building plans that were submitted for plan review only for the proposed 3,000 square foot addition to the Beech Grove Baptist Church located at 4073 Cedar Bush Rd. Hayes had been recently denied. Paul Koll met with the church Pastor, several church leaders and Architect Kay Van Dyke on Tuesday, July 29th to discuss what could be done for a, future use, second floor to be permitted in their plans. Paul Koll offered several options in how the architect may revise such

construction plans to comply with the Virginia Uniform Statewide Building Code. All appeared please with the outcome of the meeting. Ms. Van Dyke will revise the building plans and resubmit for plan review. BAY TRANSIT FACILITY – SECOND FLOOR BUILD-OUT: The Building Official, Paul Koll reports that he and Building Inspector Anthony McMahan met with Jerry Walker with Bat Transit, Paul Meyer with Innovative Design of North Carolina and project Architect Bae-Won Koh to discuss the proposed build-out of the second floor space of the new Bay Transit Office and Maintenance Building located on Fiddler’s Green Rd. in the Courthouse area of the County. The proposed second floor build-out would be an expansion of the office and conference rooms for Bay Transit. Building plans have been submitted for plan review only at this time. WENDY’S RESTAURANT- ADDITION AND RENOVATIONS: The Building Official, Paul Koll reports that the building plans have been submitted for plan review only for the proposed 400 sf addition and interior and exterior renovations to the Wendy’s Restaurant located at 7149 George Washington Memorial Hwy. located in front of the Comfort Inn Hotel. The proposed addition will be an expansion of the existing dining room. The applicant is Shannon Riell, with Ionic Dezign Studios of Virginia Beach, VA. VERIZON BUILDING RENOVATIONS: The Building Official, Paul Koll reports that building plans and application for a permit has been submitted for proposed interior renovations to the Verizon Building and rear storage building located at 6532 Main Street in Gloucester Courthouse. The applicant is Peter Notari with IA Interior Architects of Washington D.C. The building contractor is Century Construction Company, Inc. of Richmond Va. RACEWAY MARKET: The Building Official, Paul Koll reports that building plans have been submitted for plan

review only for a new 2,800 square foot Raceway Market building and an 8,600 square

foot canopy covered fueling area which will cover ten (10) double sided multiple fuel

dispensers. The site is located along the south bound lane of George Washington

Memorial Hwy. (Rt.17), across from the Hess Gas Station at Gloucester Point.

INSPECTIONS: The Building Official, Paul Koll reports that inspection requests have continued to

increase. July 2014 average inspections per inspector per day was at fifteen (15). As

you know the desired inspection ratio, according to our Insurance Services Office (ISO)

auditors, should be ten (10) or less per day. Also, in addition to the increased number of

inspections scheduled, staff is still required to attend mandated training to retain their

certifications, as well as scheduling their vacation and leave times. As such, we are now

having to schedule inspections two or more days further out than normal.

Average Inspections

Working Days

in Month

Total

Inspections

Total Daily

Average

Per Inspector

Daily AverageAugust '11 23 593 25.78 8.59

Septmber '11 21 636 30.29 10.1

October '11 20 563 28.15 9.38

November '11 18.5 633 34.22 11.41

December '11 20 558 27.9 9.3

January '12 19 519 27.32 9.11

February '12 20 510 25.5 8.5

March '12 22 613 27.86 9.28

April '12 21 515 24.53 8.18

May '12 22 693 31.5 10.5

June '12 21 565 26.9 8.97

July '12 21 616 29.33 9.77

August '12 23 634 27.56 9.19

Setpember '12 19 477 25.11 8.37

October '12 21 647 30.81 10.27

November '12 18.5 546 29.51 9.84

December '12 17 564 33.18 11.06

January '13 20 481 24.05 8.02

February '13 19 525 27.63 9.21

March '13 21 428 20.38 6.79

April '13 22 551 25.05 8.35

May '13 22 533 24.23 8.07

June '13 20 543 27.15 9.05

July '13 21 663 31.57 10.52

August '13 22 633 28.77 9.59

September '13 20 636 31.8 10.6

October '13 22 601 27.32 9.11

November '13 17.5 528 30.17 10.06

December '13 18.5 496 26.81 8.94

January '14 19 383 20.16 6.72

February '14 19 575 30.26 10.09

March '14 19.5 631 32.36 10.79

April '14 22 628 28.55 9.52

May '14 20 706 35.3 11.77

Working Days Total Inspections

Daily Average Available Inspectors

Per Inspector Daily Average

June '14 21 708 2.57 13.12

July '14 22 942 2.84 15.08

August '14 21 730 2.4 14.48

**************

Starting June 2014 Average Inspections by Inspector Available Daily

Building Totals August 2014Year to Date 14 Year to Date 13 Month of August 14 Month of Aug 13

New Single Family

Total Permits 101 92 17 20

Fees Collected 34,248.10$ 28,554.12$ 7,745.32$ 5,982.70$

Estimated Cost 19,306,915.00$ 15,979,305.00$ 3,271,000.00$ 3,526,100.00$

Two Family Dwelling


Fees Collected 0 0 0 0

Estimated Cost 0 0 0 0

Multi Family Dwelling


Fees Collected 1,911.20$ 0 -$ 0

Estimated Cost 1,512,557.00$ 0 -$ 0

Manufactured Homes


Fees Collected 1,277.24$ 1,774.40$ 88.00$ 107.52$

Estimated Cost 436,063.00$ 648,500.00$ 52,000.00$ 7,000.00$

Single Family Additions


Fees Collected 6,922.46$ 20,439.36$ 839.96$ 632.40$

Estimated Cost 2,263,264.00$ 3,256,668.00$ 287,412.00$ 351,674.00$

Single Family Alterations


Fees Collected 12,230.14$ 7,592.88$ 615.00$ 970.00$

Estimated Cost 1,263,580.00$ 912,762.00$ 63,680.00$ 99,020.00$

Accessory Structure


Fees Collected 12,640.40$ 7,070.54$ 1,639.10$ 730.70$

Estimated Cost 2,283,486.00$ 1,106,245.00$ 356,092.00$ 143,778.00$

New Non-residential


Fees Collected 723.80$ 7,645.20$ 35.00$ 228.00$

Estimated Cost 329,000.00$ 5,639,731.00$ 120,000.00$ 60,000.00$

Non-Residential Addition


Fees Collected 3,488.40$ 1,954.80$ -$ 1,534.40$

Estimated Cost 2,347,000.00$ 446,300.00$ -$ 383,300.00$

Non Residential Alteration


Fees Collected 24,159.20$ 19,655.00$ 2,930.00$ 1,365.00$

Estimated Cost 5,069,550.00$ 3,556,484.00$ 617,421.00$ 123,777.00$

Building Totals August 2014

Year to Date 14 Year to Date 13 Month of August 14 Month of Aug 13

Other (Residential and Non)


Fees Collected 4,800.70$ 2,190.00$ 220.00$ 225.00$

Estimated Cost 1,862,995.00$ 134,774.00$ 29,500.00$ 10,800.00$

Signs


Fees Collected 1,228.00$ 1,019.00$ 116.00$ 121.00$

Estimated Cost 122,843.00$ 100,735.00$ 4,608.00$ 1,335.00$

Swimming Pools


Fees Collected 2,415.00$ 4,766.20$ -$ 330.00$

Estimated Cost 225,240.00$ 451,800.00$ -$ 33,000.00$

Temporary Structures


Fees Collected 525.00$ 315.00$ -$ 35.00$

Estimated Cost 33,545.00$ 5,553.00$ -$ 2,000.00$

Electrical


Fees Collected 18,595.00$ 17,105.00$ 2,175.00$ 2,285.00$

Estimated Cost 3,535,114.00$ 2,155,006.00$ 409,550.00$ 683,250.00$

Plumbing


Fees Collected 11,380.00$ 10,520.00$ 1,300.00$ 1,635.00$

Estimated Cost 1,536,032.00$ 943,573.00$ 135,695.00$ 235,902.00$

Mechanical


Fees Collected 30,361.00$ 20,690.00$ 3,615.00$ 2,793.00$

Estimated Cost 3,147,833.00$ 1,806,243.00$ 504,681.00$ 503,044.00$

Totals

Total Permits 1538 1396 189 184

Fees Collected 166,905.64$ 151,241.50$ 21,318.38$ 18,974.72$

Estimated Cost 45,275,017.00$ 37,143,679.00$ 5,851,639.00$ 6,163,980.00$

Total Inspections

Building 2791 2257 378 333

Manufactured Home 29 45 7 5

Electrical 1052 885 150 135

Plumbing 571 484 68 60

Mechanical 703 601 106 83

Other 137 85 21 17

Totals 5287 4357 730 633

Certificate of Occupancy 117 108 14 13

Plan Reviews 507 388 67 44

County of Gloucester Central Purchasing Department

6467 Main Street Gloucester, Virginia 23061

(804) 693-6235 V (804) 693-0061 F

TO: Board of Supervisors

THROUGH: Brenda G. Garton, County Administrator

Nickie C. Champion, Director of Financial Services

FROM: Bill Lindsey, CPPO, C.P.M., Purchasing Agent

DATE: September 4, 2014

SUBJECT: CENTRAL PURCHASING ACTIVITY FOR AUGUST, 2014

CURRENT FORMAL IFB/RFP’S (>$50,000)

RFP # 14-030-BL – Operational Feasibility Study of a Consolidated Transportation/Maintenance

Function – Purchasing solicited proposals on April 8, 2014, seeking a qualified firm to provide consulting

services to conduct an operational feasibility study of establishing a consolidated transportation/maintenance

function to serve both the needs of the County and Schools. Received a number of offers by the due date on

May 6, 2014 and forwarded copies to the County and Schools representatives for consideration.

RFP # 14-035-BL – On-Call Electrical Services for the County and Schools – Purchasing solicited proposals

on June 2, 2014, seeking a qualified firm to provide miscellaneous electrical services on a time and materials

basis to serve both the needs of the County and Schools. Received a number of offers by the due date on June

20, 2014 and forwarded copies to the County and Schools representatives for consideration. A shortlisting of

offers was completed and Purchasing has conducted multiple negotiations with two firms seeking their best

offer. A contract was awarded to Ireland Electric Company of Virginia Beach, Virginia, on August 14, 2014

for various hourly rates in regards to the specific specialty needed for the work.

RFP # 15-003-BL – Data Conversion Services – Purchasing solicited proposals on June 18, 2014, seeking a

qualified firm to convert the County’s existing GIS data from AutoCAD to an Enterprise GIS using Esri. A

number of questions have been responded to and the deadline for inquires has expired. Numerous proposals

were received by the July 15, 2014 due date and forwarded to DIT for review and shortlisting. Interviews are

scheduled with the shortlisted firms on September 16 & 17, 2014.

IFB # 15-005-BL – FEMA HMGP Foundation/Masonry Contractor Svcs, Homes 40, 41, 42, & 43 –

Purchasing solicited bids on June 24, 2014, seeking a qualified contractor to provide construction services to

raise four (4) homes to an elevation due to flood plain conditions. A non-mandatory pre-bid and site visit was

conducted at all homes on July 1, 2014 and attended by one potential bidder. Two bids were received by the

due date of July 11, 2014 and forwarded to the County’s FEMA consultant and Public Works for an award

recommendation. Purchasing awarded Home 41 for $90,000 and Home 43 for $66,000 to L & M Electric and

Plumbing of Alexandria, Virginia, on July 22, 2014. After further evaluation, Purchasing awarded contracts

for Home 40 in the amount of $85,000 and Home 42 for $87,000 to L & M Electric and Plumbing of Alexandria,

Virginia on August 8, 2014.

RFP # 15-006-BL – Re-Offer of Improvements to Gloucester High School Broadcast Program – Because

no offers were received in response to RFP 15-002-BL, Purchasing re-solicited a RFP for the work on July 17

2014, seeking a qualified firm to provide consulting services and equipment to improve the studio and broadcast

program located at Gloucester High School. A proposal was received by Purchasing by the due date on August

1, 2014 and forwarded to Community Education seeking their desire to move forward.

IFB # 15-008-BL – Flood Gauges – Purchasing solicited bids on August 21, 2014, seeking a qualified

contractor to furnish and install 5 electronic flood gauges for communication of flooding conditions to the

County’s EOC. This is funded by a FEMA grant that was awarded to the County. One (1) bid was received on

September 3, 2014 and forwarded to the EOC Coordinator for review and an award recommendation.

IFB # 15-009-BL – Special Education Teacher Services for the Visually Impaired – Purchasing solicited

bids on August 21, 2014, seeking a qualified contractor to provide services for visually impaired students at

GCPS during the school year. Two (2) bids was received on September 2, 2014 and forwarded to Schools for

review and an award recommendation.

Gloucester Code EnforcementMONTHLY REPORT

AUGUST

January February March April May June July August September October November December

2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014 2013 2014

ACTIVE MONTHLY CASES 19 5 15 2 18 7 26 3 37 25 36 8 39 5 16 9 29 21 2 3

CLOSED CASES 15 7 21 3 23 4 21 8 29 10 32 9 24 1 4 7 8 5 6 4

CASES ADJUDICATED 5 1 3 4 3 3 4 0 1 2 1 1 1 0 0 0 4 2 2 6

CASES PENDING TRIAL 16 2 17 2 16 2 12 5 13 3 12 0 7 0 7 2 5 4 5 3

TALL GRASS & WEEDS CASES 1 1 1 0 0 0 2 2 19 17 23 6 14 2 6 11 10 2 1 0

BULKY WASTE & REFUSE 4 5 3 4 4 7 6 5 2 4 4 5 4 2 3 4 7 2 1 2

INOPERATIVE VEHICLES 4 4 1 2 3 1 3 2 2 2 1 5 4 4 2 3 3 4 0 1

UNSAFE STRUCTURES 0 0 0 0 1 0 0 0 0 0 1 0 1 0 0 0 1 1 0 4

ILLEGAL BURNING 0 1 2 2 5 0 4 0 0 1 0 0 1 0 0 1 0 1 0 0

ASSISTING ZONING CASES 8 3 8 6 5 8 11 3 12 5 5 4 12 6 5 13 8 11 2 4

MISCELLANEOUS 2 0 0 1 0 1 0 2 2 1 2 2 3 0 0 0 0 0 0 0

Active Monthly Cases = complaint cases remaining open on the last day of the reported month.

Cases Adjudicated = court cases brought before the court (General District or Circuit Court) that have been successfully abated or properly comply under code law, a motion for dismissal of the charges.

Cases Pending Trial = complaint cases where summonses have been obtained through either the magistrate or written by the enforcement officer in the reporting month.

Tall Grass and Weeds (Code Section 13-28) = Violations on vacant or undeveloped properties in platted subdivisions where the grass or weeds are not maintained in height during the growth season.

Bulky Waste & Refuse (Code Section 13-27) = Violations where the property owner(s) have allowed or maintained materials such as appliances, interior furniture, tires, debris piles, garbage, or

other household waste out on the property which may endanger public health or safety.

Inoperative vehicles (Code Section 18-30.1) = keeping or maintaining motor vehicles on the property which display neither a current state inspection or current DMV registered plates.

Unsafe Structures (Code Section 5-16) = Vacant or abandoned structures kept or maintained in a condition that is subject to entry or collapse. They are determined by the Building Official

to be unsafe and are required, as means to abate the conditions, to be either secured from entry or demolished by the property owner(s).

Illegal Burning (Code Sections 8-66 to 8-71) = the open burning of materials other than yard waste debris on a property (most cases involve burning household waste or garbage).

Assisting Zoning = Since July 2013, Zoning has separated from the Code Enforcement section of this office. I have been assisting Zoning in the transition by photographing activities as per a zoning

complaint when advised to assist by the Deputy Zoning Supervisor. I also assist to provide two person security while on site inspections on properties subject to complaint.

Miscellaneous = complaints which may or may not have Code Enforcement implications. I provide a courtesy inspection to advise the citizen who they may need to contact to address their complaint.

Such as VDOT, DEQ, Health Department, Animal Control, Sheriff's Department or an attorney if the issue is a civil matter.

TOTAL MONTHLY COMPLAINTS

P.O. Box 915 Office: (804) 693-1415

Gloucester, VA 23061 Fax: (804) 693-6004 [email protected] www.gloucestereda.org

Economic Development Department

Of

Gloucester County

M E M O R A N D U M

To: Brenda G. Garton, County Administrator CC: Garrey W. Curry, Jr., Assistant County Administrator Development From: Douglas S. Meredith, Economic Development Director Subject: ECONOMIC DEVELOPMENT MONTHLY ACTIVITY REPORT Month: August 2014 Date: September 4, 2014

Attended

HREDA Marketing Advisory Committee Meeting

HREDA Executive Committee Meeting

Center for Organizational and Technological Advancement - Conference Planning Meeting

Newport News Continental Announcement

Prospect and Development Activities

Continued contact with Robert Stone-Advance Finishing Systems

Meeting with Jason Noah and Don James-AES Consulting Engineers

Completed draft of business page for joint marketing materials

Meeting & Luncheon with the Chairman of the Board of Supervisors and Mr. Bob Kubicki to

discuss Fox Mill Centre development and expansion plans

Discussed ordinance change with Director of Planning and County Attorney

Discussed Land Disturbance Permit and Fox Mill Centre lighting with VDOT

Meeting with participants re: Project Green

Responded to one inquiry from Hampton Roads Economic Development Alliance

Hosted Hampton Roads Small Business Development Center business counseling meetings

Other Activities

Monthly meeting with Mr. Curry

Middle Peninsula Airport Authority Meeting

Site Plan Review meetings

1

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TO: Ms. Brenda Garton

DATE: August 2014

SUBJECT: Monthly Report from DEM

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Department Of Public Works P.O. Box 329

Glouces te r , V i rg i n ia 23061

B i rkhofe r Bu i l d ing

6515 Main S t reet

BUILDINGS & GROUNDS ENGINEERING (804) 693-5250 (804) 693-5480

MEMORANDUM

To: Garrey W. Curry, Jr, Asst Co Administrator for Community

Development

From: James A. Diggs, Director of Buildings and Grounds

Date: September 3, 2014

Subj: Operations Report (August 2014)

Routine Preventative Maintenance

Preventative maintenance performed on the following:

1) County owned vehicles as scheduled

2) All heavy equipment based on hourly usage as recommended by the

manufacturer

3) Annual DMV state inspections performed on vehicles as required

4) Emergency generators and elevators

Routine Daily and Weekly Maintenance

1) General maintenance to 42 county buildings

2) Custodial services to 21 buildings

3) Routine courier services for various county departments and

agencies as needed

Highlights of Scheduled/Unscheduled Work Generated Through:

Requests, Departmental Planning, and Breakdowns:

Jobs Completed For The Month of August 2014:

WOID Site Location Action Taken

2045 Parks & Rec Dept Abingdon Park Replaced rotten siding and primed and painted on restroom building

2680 Building 2 Checked and secured windows, replaced broken window latch

2741 Building 2 Animal Control Offices Removed old wall and installed new wall and door

2747 Building 2 Assisted in setup of office spaces

2758 Glouc Co St Signs Noah's Landing Rd Fabricated 2 signs, installed pole, hung signs

2766 Museum Annex Repaired rot in structure of breezeway, replaced columns, and roof shingles

2874 Emergency Comm Center Kitchen Investigated and resolved water dripping into light fixtures issue

2883 Social Services Hallway/Corridor Repaired water leak coming up through floor

2891 Emergency Comm Center Dispatch Center Re-located intercom from supervisor's office to dispatch area

2922 Trailer #2 VPI Extension Office

Re-secured deck boards

2929 Social Services Investigated water pressure issues in building, no problems found

2940 Building 1 Animal Control Fabricated and installed vehicle unit numbers to 3 Animal Control trailers

2942 Emergency Mgmt Dept Fabricated and installed unit numbers on Emergency Management trailers

2957 02 Courthouse Restroom (Men) Cleared toilet

2959 Glouc Co St Signs Williams Point Road Fabricated 2 signs, installed poles, hung signs

2961 Glouc Co St Signs Pine Lane/East Snug Harbor Drive

Fabricated 6 signs, installed 2 poles, hung signs

3005 Animal Shelter A&B sides Reset thermostats in New Animal Shelter

3037 02 Courthouse Courtroom Clerks Office Removed old countertop, fabricated and installed NEW extended countertop

3044 Emergency Mgmt Dept Assembled three bunk beds

3053 Glouc Co St Signs Sweethaven Lane Fabricated 2 signs, installed pole, hung signs

3056 Building 2 Economic Development Picked up box of documents from Bldg 2 and delivered to storage site in Courthouse

3060 Building 2 Rear entrance Dug hole, formed and poured pad, installed pavers and boot brush

3065 Gloucester Co Public Schools

Fabricated 2 signs for Abingdon Elementary School

3067 Building 1 Purchasing Installed and rekeyed new locksets for doors

3068 Main Library Exterior Fabricated new sign and installed on book return drop

3072 Glouc Co St Signs Terrapin Cove Rd/Steuben Rd

Fabricated 3 street signs, installed pole, hung signs

3073 Building 2 Economic Development Removed door closer

3074 02 Courthouse 2nd Floor Adjusted door closer

3075 Building 1 Investigated sprinkler system issue, contacted repair vendor for repair

3076 Building 1 Building Inspections Unit 12 (Chevy S10): Replaced control arms and idler arm, front end alignment done

3080 Emergency Comm Center Hallway/Corridor Installed signs in office spaces

3081 Building 1 Replaced bulbs

3082 Law Enforcement 1st Floor Investigated door closer concern, no issues found

3083 Emergency Comm Center Elevator Replaced light bulbs

3086 Beaverdam Park Restroom (Women) Replaced electrical outlet

3087 Parks & Rec Dept Gloucester Point fishing pier

Replaced bulbs and lenses on fishing pier

3107 Beaverdam Park Whitcomb Lodge Repaired laminate surfaces in kitchen area

3108 02 Courthouse 2nd Floor Cleaned HVAC condensate line

3109 Emergency Comm Center Hallway Picked up moving storage boxes and took to storage

3110 Parks & Recreation Dept Assisted with testing of wells at the county parks

3113 02 Courthouse 3rd Floor Investigated HVAC issues, resolved thermostat programming issues

3114 02 Courthouse 3rd Floor Moved tables out of courtroom for scheduled event

3116 Building 2 Economic Development Picked up shredder from surplus and delivered to requestor

3117 Social Services Unit 590 (Chevy Malibu) Replaced defective AC controller, cleaned out AC box, unstuck damper door

3118 Building 2 Parks & Rec Dept Picked up 2 cabinets from surplus and delivered to requestor

3120 Building 4 Utilities Dept Replaced light bulbs

3121 Parks & Rec Dept Abingdon Park Fabricated 3 signs for trash cans at Abingdon Park

3122 Senior Center Restroom (Men) Investigated toilet flushing report, no issues found

3124 Water Treatment Plant Resolved HVAC Units 1 & 2 cooling issues

3126 Parks & Rec Dept Cut, stamped, and delivered keys for Abingdon shed and restrooms

3127 Building 1 Basement Cleaned HVAC drain and sealed leak

3128 Museum 1st Floor Redirected flood lighting onto portrait

3129 Dept of Information Technology

Office Investigated HVAC issues, resolved thermostat programming issues

3130 Jail Cold storage building Replaced fan motor on refrigeration unit

3131 Health Department Environmental HVAC-Replaced belt on indoor fan and adjusted Freon charge

3132 Buildings & Grounds Dept Loaner Fleet Unit 57 (Pontiac Minivan): Replaced brake rotors and brake pads

3133 Main Library Children's Area Re-secured plaque on wall

3134 Law Enforcement Entrance Repaired locking mechanism on door in foyer

3135 02 Courthouse Circuit Court Courtroom Moved tables out of courtroom

3136 Building 2 Real Estate Assessment Moved 8 chairs from Bldg 1 basement to requestor

3138 02 Courthouse Circuit Court Courtroom Re-hung three existing portraits and one new portrait

3139 02 Courthouse Commonwealth Atty Office

Moved table and 4 chairs from kitchen area to basement storage

3140 Building 1 Exterior Fabricated and installed magnetic sign on rear entrance door


Office Hung two large dry-erase boards

3163 Emergency Comm Center Exterior Sprayed round up around generator and the tower site

3164 Parks & Recreation Dept Oliver's Landing Fabricated 1 "NO PARKING" sign for boat landing

3165 Buildings & Grounds Dept Loaner Fleet Unit 373 (GMC Sierra): Replaced broken tailgate handle

3166 Emergency Comm Center Emergency Mgmt Dept Removed twist lock electrical cords from ceiling electrical fixtures

3167 Main Library Office Fixed locking mechanism on desk drawer

3168 Building 2 Building Inspections Installed light and light switch for planning table

3170 Buildings & Grounds Dept Fuel Pump Station Replaced break-away on gas pump broken by Sheriff's Office personnel

3171 Trailer #3 Extension Office Replaced smoke detector

3173 Jail G, H & I Cell Blocks Replaced compressor and recharged HVAC unit

3174 Building 2 Parks & Rec Dept Called in Lamb Exterminating for ants & spiders in office spaces

3176 Building 2 3rd floor hallway/corridor Replaced ballast in hallway light fixture

3179 Building 2 Planning Dept Hung pictures in office space

3182 Building 2 Planning Dept Picked up desk from surplus and delivered to requestor

3183 Building 2 FEMA Office Investigated complaint of high temp in office, checked HVAC, no issues found

3185 Trailer #1 Restroom Fixed door knob on restroom door

3186 Building 2 Real Estate Assessment Installed white board on office wall

3187 Building 2 Lobby Repaired door hinge on exit door

3188 Building 1 Community Education Installed new electrical outlets and mounted 2 TV's to wall

3211 Birkhofer Building Replace circuit board for HVAC unit

3212 Building 2 Building Inspections Replaced AC switch

3213 Buildings & Grounds Dept Unit 32 (GMC Sierra) Replaced water pump, hoses, belts and tensioners

3214 Trailer #2 VPI Extension Office

Re-secured deck boards

3216 Building 2 Planning Dept Replaced bulb

3217 Jail D Cell Repaired faucet in restroom

3218 Mosquito Control Units 101 & 105 Mosquito Control trucks fueled & adulticide added

3219 Mosquito Control Units 101 & 105 Adulticide added to Mosquito Control trucks

3220 Mosquito Control Units 101 & 105 Mosquito Control trucks fueled

3221 Parks & Rec Dept Ark Park Replaced lens on light fixture in picnic shelter

3223 Parks & Rec Dept Ark Park Adjusted water level in toilet tank in staff restroom

3224 Building 2 Assistant County Administrators Office

Installed new locks on desk and cabinets

3226 Building 1 County Admin Office Refinished desktop name plaque

3228 Law Enforcement 1st Floor Cleaned all air supply, return air and exhaust vents

3232 Parks & Recreation Dept Gloucester Pt Beach House Men’s Restroom

Repaired toilet flushing issues

3235 Birkhofer Building Restroom Unclogged toilet

3238 Law Enforcement Parking Lot Filled parking lot pot holes

3239 Senior Center Restroom (Women) Replaced lights in women's restroom

3243 Beaverdam Park Entrance Restrooms Repaired toilet

3244 02 Courthouse Entrance Repaired door to ensure it would close and lock properly

3245 Building 1 Voter Registrar's Records Room

Prepped and painted trim work

3247 Animal Shelter (old) Exit Door Repaired door handle on main door

3248 Jail Medical Office Restroom Repaired toilet

3249 Emergency Comm Center Emergency Mgmt Dept Installed 3 kick down door stops

3250 Senior Center Restroom (Men) Installed new flush valve on toilet

3253 Main Library Restroom (Men) Cleaned men's restroom after citizen got sick in restroom

3329 Jail C & D Cell Blocks Investigated lighting issue, found switch in off position

3331 Building 2 Animal Control Cleaned up coffee spilled on carpet and on wall

3332 Buildings & Grounds Dept Unit 31 (Chevy Silverado) Replaced trailer wiring connector and oil cap

3333 Mosquito Control Units 101 & 105 Refueled MC trucks and added adulticide


Restroom Replaced toilet flush handle

3336 Building 2 Break Room Delivered 2 tables and chairs to break room in Bldg 2 from Community Ed

3337 Building 2 Break Room Picked up 12 chairs from surplus and delivered to Building 2 break room

3338 Water Treatment Plant 3rd Floor Fabricated "Emergency Exit - Keep Clear" sign

3340 Building 1 Voter Registrar's Office Picked up conference table from DIT and delivered to Registrar's Office

3342 Senior Center Restroom (Men) Repaired urinal

3344 Building 2 Men's Restroom - 3rd floor

Repaired toilet

3347 Building 1 Entrance Repaired lock on entrance doors

3349 Emergency Comm Center Kitchen Changed water filter on refrigerator

3350 02 Courthouse Restroom (Men) Cleared toilet

3351 Building 2 Break Room Hung bulletin board

Gloucester County Environmental Programs

Telephone 804-693-1217 P. O. Box 329, Gloucester, Virginia 23061 Fax 804-693-7037

LAND OF THE L IFE WORTH LIVING

M E M O R A N D U M

To: Brenda G. Garton, County Administrator From: Scott Rae, Environmental Programs Administrator Date: September 3, 2014 Subject: August 2014 Departmental Report The following list highlights Environmental Programs activities during the month of June. Land Disturbance Permits Issued: 16 Land Disturbance Applications received & pending: 3 Burning Permits Issued: 0 E&S Sureties: Released: 3 Received: 8 Environmental Inspections: (Mike Hudgins, Ron Owens and Scott Rae) 276 Wetlands Public Hearings: 1 Board Approved: 1 JPA Received that will require a Public Hearing: 2 JPA Received, Reviewed and Letters sent that did not require public hearings: 5 Minutes from August 13, 2014 completed and included with Board Packets for September 10, 2014 Meeting Sent Out CB-WQIA Received: 6 Chesapeake Bay Preservation and Erosion Commission Exceptions Public Hearings CBE: 3 Commission Approved: 2 Continued: 1 Minutes from August 13, 2014 Meeting and Commission Packets for September 10, 2014 Meeting Sent Out

Environmental Programs August 2014 Report September 3, 2014 Page 2

LAND OF THE L IFE WORTH LIVING

Chesapeake Bay Waivers

Waivers Approved: 3 Under review: 2 Environmental Plan Reviews: Site Plans: 5 Waiting Resubmittals: 5 Subdivision Plans: 0 Waiting Resubmittals: 3 Stormwater Maintenance Agreements: Recorded SWMA: 0 Septic Pump-out/Inspected received and recorded in August: 51 ASR:lsw

County of Gloucester FINANCE DEPARTMENT

6467 Main Street, Gloucester, Virginia 23061

804-693-6927

Interoffice Memorandum To: Brenda G. Garton, County Administrator

From: Nickie C. Champion, Director of Financial Services

Date: September 8, 2014

Re: Monthly Report for July and August

Highlights from the Finance Department include:

o Finance notified departments and agencies of the need to review their FY 2014 expenditure transactions for accuracy. The first phase of audit field work was completed by our independent auditors, Robinson, Farmer, Cox Associates the week of July 14th. The auditors will be back on September 15th to complete their necessary field work. The FY 2014 Comprehensive Annual Financial Report will be completed by the November 30, 2014 deadline.

o The Finance Director and Accounting Manager attended the monthly team meetings to discuss progress and issues relating to the FEMA Hazard Mitigation grant program. The County is currently working 8 HGMT grants, and the financial reconciliations and reimbursements reports were completed at June 30th.

o The County received the arbitrage rebate calculation report for the period ending June 30, 2014 for the $8.91 million Virginia Resources Authority Water System Revenue Bonds (Series 2000B). The County is not accruing an arbitrage rebate liability at this time. Sections 103 and 148 of the Internal Revenue Code make the arbitrage rebate calculation a necessity. The IRS code stipulates that any earnings over the declared yield of a tax-exempt bond issue must be paid to the federal government. These excess earnings are defined as arbitrage. Failure to comply with the rebate requirement may result in the retroactive loss of the tax-exempt status of the bonds as well as other financial penalties.

o The County has received notification from the Government Finance Officers Association (GFOA) that we have received a Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report for the Fiscal Year Ending June 30, 2013. This is the 18th consecutive certificate for the County.

o Fitch Ratings completed and released the results of their most recent bond surveillance analysis on the 2006 EDA Courthouse Refunding Bonds. The surveillance analysis on bonds ensures Fitch that their rating continues to reflect the most current and up-to-date information available. The Fitch report upgrades their ratings on the bond to AA- from A+. The implied general obligation rating was upgraded to AA from AA-. The AA category of scores are issues with very high credit quality with a very strong capacity for payment of financial commitments. The pluses for the County included our sound financial position, conservative budgeting practices, consistently positive operating results, and high financial reserves. The County is considered to have a low debt burden even when including utility debt. The somewhat limited local economy (meaning the County is largely a bedroom community) was seen as a negative.

GLOUCESTER COUNTY HUMAN RESOURCES DEPARTMENT

P.O. BOX 329, 6467 MAIN STREET GLOUCESTER, VA 23061

MEMORANDUM

Phone: (804) 693-5690 Fax: (804) 693-1200

To: Brenda G. Garton, County Administrator From: Patricia K. Michura, Director of Human Resources Date: August 29, 2014 Re: Human Resource Monthly Report for August 2014

County of Gloucester

DEPARTMENT OF INFORMATION TECHNOLOGY P.O. Box 329

Gloucester, VA 23061-0329

Information Technology 6382 Main Street (804) 693-1108

GIS/Mapping 6382 Main Street (804) 693-1109

TO: Brenda Garton, County Administrator FROM: Allen Scott Varner (Director of Information Technology) CC: Kenneth Lawson (Systems and Network Coordinator), Rita Taylor (GIS Coordinator) Brian Burchett (Applications Project Manager) DATE: September 10, 2014 SUBJECT: August Department Report The monthly department report for the Information Technology Department covers both Information Technology (IT) and Geographic Information Systems (GIS). Each group is represented under their respective headings below. Department statistics are at the bottom of each heading. If you have any questions or concerns, please contact me. IT TAX AND RECEIPTING SOFTWARE CONSULTANT The consultant for the tax and receipting software, BerryDunn, was on site early in the month to meet with the various County departments involved in the project. The consultations went very well with great participation from the Commissioner of Revenue’s Office and the Treasurer’s Office. Both the consultant group and County departments where well prepared and discussions stayed on track and produced a wealth of information. Other County departments that participated in integration discussions where Planning and Zoning, Environmental, Building Inspections, Health Department, GIS, and Finance. Below is the schedule of topics covered during the week.

• Tuesday, July 29 o Project Team Meeting o Project Kickoff Meeting o Technical Team Meeting o Real Property/Land Management o Real Estate

• Wednesday, July 30

o Personal Property o Appeals o Business License o Miscellaneous Billing

o Dog License o Cash Receipting o Delinquent Collections

• Thursday, July 31

o Business Excise o State Income and Estimated o Interfaces and Workflow o Project Team Closeout Meeting

NETWORK AND VOIP ADMINSTRATOR POSITION The IT Department is still looking for a qualified applicant for the Network and VOIP Administrator position. An initial round of interviews were conducted with no selection being made. The position has been re-opened. DIGITAL NEWSLETTER OVERVIEW IT staff conducted an overview and training on digital newsletters for the Community Education Department. IT staff covered the various forms of digital newsletters and how they can be delivered to not only reach a wider audience, but also save money by cutting back on the number of printed newsletters.

Help Desk Issues by Department

Department Opened Closed

ADMINISTRATION 14 12

ANIMAL CONTROL 3 2

CENTRAL PURCHASING 3 2

CODES COMPLIANCE 10 4

COMMISSIONER OF THE REVENUE 1 1

COMMONWEALTH'S ATTORNEY 4 2

COMMUNITY EDUCATION 4 5

COUNTY ATTORNEY 2 3

COURTS 8 7

INFORMATION TECHNOLOGY 156 147

ECONOMIC DEVELOPMENT 10 10

EMERGENCY SERVICES 18 16

FINANCE 4 4

HUMAN RESOURCES 7 6

LIBRARY 4 3

MUSEUM 1 0

PARKS, REC, & TOURISM 10 11

PLANNING 2 2

PUBLIC UTILITIES 9 7

PUBLIC WORKS 20 17

REAL ESTATE ASSESSMENT 3 5

REGISTRAR 1 1

SHERIFF 10 8

TREASURER 1 0

County Website

Description Totals Website Page Views 113,076 Granicus Page/Video Views 4,634

GIS GIS DATA GIS staff provided specialized data to VIMS, Hampton Roads Transportation Planning Organization, the Army Corps of Engineers, and Seegar Mapping this month. WEIGHT RESTRICTION DATA Rita Taylor, GIS Coordinator, received updated data from VDOT for the weight restrictions on local bridges. This information will be used to update GIS maps for the local Fire & Rescue Departments. ESRI CONVERSION RFP Rita Taylor and I are in the process of reviewing the RFP submittals for converting from AutoCAD to ESRI. The references for each company that submitted are being checked before the list is narrowed down for formal presentation.

GIS Statistics Description Totals Records Without Addresses 42 Monthly List of Updated Parcels 23

TO: Brenda Garton, County Administrator

FROM: Diane Rebertus, Library Director


RE: Monthly Report for August 2014

Gloucester County Public Library August 2014 events:

Library – General Activities/Events

Emergency Services/Call Center Staff training was coordinated and implemented by the

library director on Monday, August 25. The training was held in the new EOC facility

and concentrated on teaching staff how to use the new WebEOC database that will be

used during emergency situations in Gloucester County. Emergency Services

Coordinator, Creig Moore provided an “Introduction to Emergency Services” for the

group. Scott Varner and IT staff set up computers and provided technical assistance

during the three hour training.

An appointment to welcome and meet the new Gloucester County Public School

Superintendent, Dr. Clemons was arranged by the library director on Thursday, August

21. Library information was shared with the Clemons family as an introduction to the

Gloucester County Public Library.

The library director attended the following meetings/activities in August:

o Resource Council, Wednesday, August 6

o Emer Services/WebEOC database training, Thursday, August 7

o County Administrator, Monthly Meeting, Thursday, August 21

o GCPS Superintendent, Welcome/Introduction, Thursday, August 21

o Emer Services/Call Center Staff Orientation/Training, Monday, August 25

o Human Services, Thursday, August 28

Library – Programs and Activities For Children/Families

Staff offered youngsters the chance to board a school bus to help ease fears of riding a

bus for the first time when school starts. The big “Yellow Fellow” arrived at the Main

Library on Tuesday, August 12. The bus driver talked with the children and shared bus

safety and bus rules information. Children received a treat bag filled with a pencil,

crayons and a pre-school themed activity/sticker book.

Staff traveled to the Petersburg Public Library on Monday, August 18 to attend a

nationally acclaimed children’s services training, “Mother Goose on the Loose,”

presented by Dr. Betsy Diamant-Cohen. The information presented at the training was

age specific (birth to 3 years) and concentrated on brain development research and how

early literacy activities help prepare young children to learn to read.

Library – Programs and Activities For Teens

A comic book display was created at both libraries in preparation for the annual

September library card month using Hulk, Spiderman, X-Men, Iron Man and Fantastic

Four comics created by author Stan Lee, who is the spokesman for the 2014 event.

Staff visited the Boys & Girls Club on Tuesday, August 12 and Tuesday, August 19.

Educational games and activities were shared with the children that encourage patience,

developing strategy, critical thinking and physical activity.

Staff provided a “thank you” event on Thursday, August 21 for teen volunteers for their

help this summer! The End of Summer Teen Extravaganza included pizza, treats and

games. This annual event shows teens that we appreciate their service.

Staff attended the Peasley Middle School annual open house on Tuesday, August 26 and

Wednesday, August 27 to share library information with students and their caregivers.

Library – Programs and Activities provided by the Bookmobile

While teen staff provided in-house activities during the two visits to the Boys & Girls

Club, the bookmobile coordinator provided book checkout and laptop internet sessions.

A “facility dude” work order was submitted for the bookmobile to receive routine

maintenance as well as address the recurring issues with the generator battery.

The bookmobile and coordinator visited Beaverdam Park on Wednesday, August 13

during a Parks and Recreation summer camp. Campers had the opportunity to check out

books and participate in bubble activities.

The bookmobile and coordinator visited Gloucester Point Beach on Wednesday, August

20. Beachcombers were welcomed on the bookmobile, questions answered and a bubble

blowing activity was shared with children.

Library – Programs and Activities for Adults

Adult programming staff will offer the popular Cancer Awareness/Pink Stomp contest

again this fall. Working with the Gloucester Friends of the Library and using the color

pink to decorate a boot, contestants can help raise money for cancer awareness in

Gloucester County. Submissions for the contest cost $5 and votes cost $1. All money

received (by the Friends of the Library) will go to the Gloucester Giving Garden. Help

Stomp-Out Cancer in Gloucester County this fall by participating in the Pink Stomp

Contest!

Gloucester County Public Library

Monthly Statistics – AUGUST 2014

AUGUST MONTHLY

TOTALS

TOTALS FOR SAME PERIOD

2013

MAIN LIBRARY

Circulation 12,668 13,084

New Patrons 156 194

Patron Count 14,374 15,709

Volunteer Hours 286 234.5

Program Attendance 878 787

Computer Sessions 2,331 2,140

Interlibrary Loan 23 42

Reference Questions 1,655 984

POINT BRANCH

Circulation 3,020 3,312

New Patrons 48 73

Patron Count 3,839 3,014

Volunteer Hours 0 0


Computer Sessions 874 967

Interlibrary Loan 0 0

Reference Questions 382 507

BOOKMOBILE

Circulation 299 429

New Patrons 0 0

Volunteer Hours 0 0


Computer Sessions (on-board laptops) 30 NA

Reference Questions 93 30

eBRANCH

eSessions/ePageviews 2324/5128 NA

e-Access (e-book checkouts) 707 397

M IDDLE PENINSULA

REGIONAL

LOCAL PROBATION/ PRETRIAL SERVICES

MONTHLY REPORT

AUGUST 2014

ESSEX, GLOUCESTER, KING AND QUEEN, KING WILLIAM,

MATHEWS, AND MIDDLESEX

PROBATION PRETRIAL

MISDEMEANOR/FELONY MISDEMEANOR/FELONY

OFFENDERS REFERRED

TO PROBATION/PRETRIAL 56 2 18 22

OFFENDERS RELEASED

FROM PROBATION/PRETRIAL 40 0 20 21

REGIONAL AVERAGE

DAILY CASELOAD 302 21 42 112

This program serves target populations in misdemeanor cases from the 9th and

15th General District and Juvenile and Domestic Relations Courts.

The Gloucester County Jail and the Middle Peninsula Regional Security

Center participate in the program funded by six (6) localities and an

established state Criminal Justice Services Grant.

County of Gloucester MUSEUM OF HISTORY

Gloucester, Virginia 23061

(804) 693-1234 P. O. Box 1176

TO: Brenda G. Garton, County Administrator

FROM: Betty J. Deal, Director Museum of History


SUBJECT: August 2014 Monthly Museum Report

Please find attached for your information and to be shared with the

Board of Supervisors, the August 2014 Museum Director’s Report.

Should you desire additional information or points of clarification, kindly

advise me.

Gloucester Museum of History

August 2014Betty Jean Deal

Museum Director

(804) 693-1234

P.O. Box 1176

Gloucester, VA 23061

County of Gloucester

Visitors: 233

Docents: 24

Docent Hours: 128

Museum Tours: 0

Tour Participants: 0

Current Exhibit: Feed Bag/Feed Sack ExhibitMay-September - "The Good Old Days" Exhibit. Numerous permanent exhibits which include: "Battle of the Hook", "Captain John Smith's 1608 Christmas Journey to Gloucester", "The Old Country Store", "The Honey Pod Tree", "Irene Morgan", "The Hotel Botetourt", "Gremer Doll Houses", "James D. Gardner", "Free School House", "Fairfield", and "Civil War".

Future Exhibits: October/November - Archaeology Exhibit - TBADecember - Holiday Exhibit - TBA

Donations: TBA - September 2014

Announcements: Of the 233 August visitors, 155 hailed from The Old Dominion, 74 from 11 other states and 4 from Washington, D.C.

522

253

1

18

YTD TotalsMonth Totals Month Totals

224

26

124

0

0

8/2013

Museum Hours: Monday - Saturday 11 AM to 3 PM Closed Sunday and Holidays

Parks and Recreation…the benefits are endless!

Gloucester Parks, Recreation & Tourism

6467 Main Street


804-693-2355 Fax: 804-693-0061

M E M O R A N D U M

TO: Brenda G. Garton, County Administrator

FROM: Carol E. Steele, Parks, Recreation and Tourism Director


SUBJECT: August Monthly Report

The following are highlights from the Parks, Recreation and Tourism Department

for the month of August:

Parks:

Beaverdam Park:

o The vehicle count for the Roaring Springs Road entrance was 6,123 while the

Fary’s Mill Road entrance had 1,493 vehicles. These counts are similar to this

same time last year.

o Trail users totaled 1,468 (hikers, bikers, equestrians) which is also similar to the

previous year.

o There were 54 facility reservations and 1,091 boaters/renters on the lake.

o One week of Nature Explorers camp was held with 29 participants and one week

of Junior Rangers camp was held with 19 participants. Campers experienced

different aspects of Beaverdam Park, including nature hikes, fort building and

fishing.

Woodville Park: The vehicle count was 1,025 vehicles, which is slightly lower to

this time last year. Construction of the new fields, road and parking lot is nearly

complete. Staff continues to work with Central Purchasing, Dominion Virginia

Power and Musco Lighting for the electricity project. Several generous citizens

donated $50,000 in funds which allowed three, instead of two, fields to be lit.

Recreation:

Fall Soccer practices for ages 5-14 began the last week of August. There are 25

teams this season. Fall Playtime soccer for 4 year olds begins in September.

Tennis camp for ages 9-13 was held with 16 participants.

Parks and Recreation…the benefits are endless!

There were 50 new participants enrolled in programs, compared to 29 in 2013.

Two Best Years trips were held (Riverside Dinner Theater & Rappahannock

River Cruise) with 27 participants.

The Department hired a new Zumba instructor – classes will begin in September.

Tourism:

For the month of August, the Visitors Center logged 297 guests who were assisted

with maps, brochures and information. Staff continued to solicit volunteers to act

as docents for the Visitors Center.

The Satellite Visitors Center at Whitley’s Peanuts logged 648 guests who were

also assisted with maps, brochures and information.

Two Concerts on the Green were held (Full Spectrum US Air Force Band & US

Air Force Band the Blue Aces) with approximately 300 total in attendance.

The Tourism Coordinator attended the announcement of the Virginia Oyster Trail

at the Governor’s Mansion in Richmond.

Online Presence:

The Parks, Recreation & Tourism webpages had 15,513 views for the month of

August.

The Parks, Recreation & Tourism Facebook page had 552 “Likes” with a monthly

reach of 5,846 and 181 followers on Twitter.

The Daffodil Festival Facebook Page had 1,102 “Likes” with a monthly reach of

1,258 and 156 followers on Twitter.

The Park Partners, Inc. Facebook page had 241 “Likes” with a monthly reach of

726 and 113 followers on Twitter.

August 2014 Department of Planning & Zoning BOS Report

1

Department of Planning & Zoning County Building Two - 6489 Main Street

P. O. Box 329 Gloucester, Virginia 23061 Phone (804) 693-1224 Fax (804) 824-2441

August 2014 MONTHLY REPORT

Planning Commission

The Planning Commission (PC) held its regular meeting on Thursday, August 7th; the meeting began with presentation of a plaque to Kenneth Richardson for his 22 years of service on the Commission – during which time he had served terms as chair and vice-chair, and only missed five meetings. The Commission held a public hearing on the update to the County’s Floodplain Management Plan. Tripp Little, Planner II, provided an overview of the Plan and the recent updates - some recommended by the Floodplain Management Committee and others made by County staff; although one member of the Floodplain Management Committee was in the audience, no one from the public spoke. The Planning Commission voted unanimously to forward the plan to the Board with a recommendation for approval. The Commission elected Seth Baldwin as the new Vice-Chair, since Mark Holthaus, the serving Vice-Chair, was not reappointed by the Board. Staff reviewed the changes to the Highway Corridor Overlay District (HCOD) in order to prepare for September’s joint public hearing with the Board, and also reviewed a proposal for a code amendment to the Subdivision Ordinance regarding preliminary plat requirements - which has become necessary based on changes to State Code. The Commission directed staff to move forward with the amendment and prepare it for public review. Emily Gibson, Senior Comprehensive Planner and Vice President of Legislative Affairs for the Virginia Chapter of the American Planning Association, presented a review of the actions of the 2014 General Assembly - in particular those that relate to planning and land use. Information on the Planning Commission’s meeting is available at: http://www.gloucesterva.info/meetingportal Board of Zoning Appeals The Board of Zoning Appeals (BZA) did not meet in August; no applications were received prior to the deadline for the September 23rd meeting date.


2

LONG RANGE PLANNING & OTHER PROJECTS

1. Comprehensive Plan Update

Staff has set this as a priority to dedicate work time to complete the final edits to the plan and maps including formatting and finalizing the goals and objectives for the plan and incorporating the latest data.

2. Transportation Planning Garrey Curry, Assistant County Administrator for Community Development, has assumed primary responsibility for coordinating transportation planning and representation on the Hampton Roads Transportation Planning Organization’s (HRTPO) Technical Advisory Committee; Planning & Zoning is still involved in transportation planning, but in a lesser role. 3. Rural Additions Program

Inquiries and applications – There was one inquiry about the program in August, but no completed applications were received. 4. Website/Planning Newsgroup

The website is actively maintained to keep the public informed with information on current and past Planning Commission meetings and upcoming public hearings. The site underwent a facelift with all other County pages and is also under construction behind the scenes in order to incorporate the recent addition of the Zoning Division to the Planning website. The Planning Newsgroup now has a total of 424 members. 5. Sub-Area Plan Implementation

Through a collaborate effort between the Economic Development Authority (EDA), Main Street Preservation Trust (MSPT), and the County, the EDA contracted with Milt Herd to work with staff on developing the implementation ordinances for the two sub-area plans. The consultant has identified many potential changes; several of which will implement the recommendations from the Business Development Focus Group as well as the two sub-area plans for the Court House and Gloucester Point/Hayes area. As work continues on this project, staff will form a technical advisory committee with various stakeholders. Staff is currently reviewing the recommendations developed by the consultant for specific changes to the zoning districts and will be meeting to discuss the changes once staff has completed its review.

6. Floodplain Management Committee

The FPMC met on Wednesday, August 13th at the EOC. The meeting was well-attended, with six County staff, six citizen members, and the Board of Supervisors’ representative, John Meyer present. There was some discussion of membership, and Cathy Estep, Chair, is going to review attendance and contact those members who do not attend meetings regularly to see if they still wish to serve on the FPMC. The FPMC also discussed the Hazard Mitigation Open Space Management Plan, and potential uses of the properties acquired through the Hazard Mitigation Grant Program (HGMP), as well


3

as the Coastal Floodplain Management Plan (FMP) that was revised by Garrey Curry, Assistant County Administrator for Community Development - with input from other staff. The FMP will be presented to the Board for adoption at the September 2, 2014 meeting. Creig Moore, Emergency Services Manager, gave an update on the flood gauge grant. He said that with federal and state contributions, the County’s match would need to be 3% - or $3,000. The grant does not include money for maintenance. The FPMC’s next meeting will be October 15th at the EOC. 7. Staff Training

On August 7th and 8th, Anne Ducey-Ortiz, Director of Planning and Zoning, and four (4) members of her staff attended training on using the WebEOC software - which was purchased by the County as part of its Emergency Operations Center (EOC) preparedness. Based on the adopted Emergency Operations Plan (EOP), most Planning and Zoning Department staff have a role in the “Planning Section” of the EOC, and will need to be properly trained to fulfill their requirements in those roles.

On August 27th, Anne Ducey-Ortiz participated in a webinar entitled: “Under the Influence: How Policy Tilts the Land Use and Development Market.” The webinar revealed some major policy issues that affect how and why land gets developed – and that it goes beyond just conventional zoning. Issues and policies related to water and wastewater, taxing (and spending) policies, parking requirements, and mortgage lending practices all play a hand in how land ends up being developed; local land use requirements serve to set the stage.

SUBDIVISION REVIEW

Boundary Line Adjustments Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

2014 Total

New Applications 1 2 1 2 2 3 6 2 19

Resubmitted Applications 2 3 2 0 3 3 2 3 18

Approved 2 1 2 0 1 5 3 3 17

Family Transfer Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

2014 Total



Approved 0 0 0 0 0 0 0 0 0


4

Minor Subdivisions Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

2014 Total



Approved 4 0 0 0 1 1 0 2 8


5

1 Effective April 4, 2012, the preliminary approval validity date for all subdivisions with valid approval as of January 1, 2011

has been extended to July 1, 2017 - pursuant to §15.2-2209.1 of the Code of Va. Therefore, all the subdivisions listed are viable and can move forward should the applicant/owner so desire.

Major Subdivisions

Preliminary Approval1

Development Plan Status

Final Plat Status

Bailey’s Wharf 12-4-2008

Bedford Falls 3-6-2006 Approved 2-16-2010

Phase I- Approved 2-27-12

Phase II- Approved 7-13-12 Phase III- Approved 2-26-13 Phase IV – Approved 8-4-14

Churchill Phase I 5-5-2005 N/A Approved 7-16-2007

Churchill Phase II 5-5-2005 Approved 1-15-2008. Pending Resubmittal

Christopher Crossing 10-5-2006 Under review Received 3-14-2014

Coleman’s Crossing 1-7-2010 Approved 11-17-2010

Phase I- Approved 6-10-11 Phase II- Approved 2-27-12 Phase III- Approved 6-8-12

Phase IV- Approved 8-8-13 Phase V – Pending Resubmittal

Dove Field Farms 9-7-2006 Approved 4-22-2009 Pending Resubmittal

Dunston Hall Phase I 6-30-2006 Approved 12-19-2006 Approved 12-28-2006

Dunston Hall Phase II 6-30-2006 Approved 4-13-2007 Approved 8-14-2007

Dunston Hall Phase III 6-30-2006 Approved 4-13-2007 Approved 6-10-2011

Fiddler’s Green 6-7-2007 Approved 7-25-2012

Gleaning Baptist/Holiness Training Center

6-5-2014

Hawthorn Green-Phase I 5-5-2005 Approved 10-20-2005 Approved 7-17-2009

Hawthorn Green-Phase II 5-5-2005 Approved 10-20-2005 Approved 6-22-10

Patriots Walk – Phase I (formerly The Villages at Cow Creek)

6-1-2006 Approved Approved 2-7-2008

Patriots Walk - Phase II A 6-1-2006 Approved 9-29-11 Approved 8-2-2012

Patriots Walk - Phase II B 6-1-2006 Approved 9-29-11 Pending Resubmittal

Pinebrook –Phase I (formerly known as The Meadows)

5-4-2006 Approved 5-25-2007 Revised 8-14-2007

Approved 8-6-2008

Pinebrook – Phase II 5-4-2006 Pending Resubmittal

Pine Mill Section 4 7-11-2002 Approved 8-10-2006 Approved 11-7-2007



Pine Mill, Section 7 7-11-2002 Approved 4-19-2005 Approved 10-17-2007

River Club at Twin Island 2-10-2005 Approved 1-11-2006 (except condominiums)

Approved 6-29-06 (except the Condo Units)

Ryan’s Run 3-6-2008 Pending Resubmittal

Timberneck Farm PUD Master Plan Approved

5-5-2009

Road Plan Approved 11-9-09 Open Space #3 Plan Approved 7-26-2011

Pending Resubmittal

The Ponds 1-4-2007 Pending Resubmittal

The Reserve 3-3-2005 Approved 4-23-2007

The Villas at Gloucester Courthouse

Approved 3-23-2009

White Marsh Substation 7-10-2014 Under review Received 8-13-14

Yonder Subdivision 12-1-2005 Approved 5-22-2008 Approved 4-16-2014

York River Villas 3-4-2014 Pending Resubmittal Review pending plan modifications Received 6-6-14

Yorkshire Woods 11-2-2006 Approved 1-9-2009 Pending Resubmittal


6

PLAN REVIEW:

The chart below depicts the number of commercial site plans and development plans that staff reviewed based on formal submissions. In addition to formal reviews, staff attends bi-monthly meetings of the Site Plan Committee to review preliminary concepts and discuss concerns with applicants. Site Plans Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

2013 5 7 3 4 5 5 3 5 2 5 4 6 54

2014 3 4 3 4 3 3 1 4 25

BOARD of ZONING APPEALS:

BZA Cases Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014

Appeal 0 1 0 0 0 0 0 0 1

Spec. Exception 0 0 0 0 2 1 0 0 3

Variance 0 0 0 0 0 0 0 0 0

Admin. Variance 0 0 1 0 0 0 0 1 2

ZONING APPLICATIONS RECEIVED:

Permits 2014 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

Single-Family Home 14 6 17 19 13 10 12 18 109

Manufactured Home 1 4 4 1 2 2 0 2 16

Two-Family Home 0 0 0 0 0 0 0 0 0

Multi-Family 0 0 0 0 1 0 0 0 1

Single-Fam. Addition 6 10 17 17 15 19 10 16 110

Non-Res. New & Addition 6 4 7 3 8 1 7 4 40

Pool 1 0 4 6 9 7 3 0 30

Accessory Structure 10 9 18 21 21 16 15 11 121

Temp. Structure 0 2 0 0 4 3 0 1 10

Wetland, Pier, etc. 1 1 1 1 2 4 3 1 14

Sign 5 4 6 9 4 6 2 2 38

Miscellaneous 0 0 0 0 0 0 0 0 0

Business License 10 13 6 7 8 6 7 6 63

Home Occupation 17 27 27 20 16 18 12 47 184

Change of Use 0 2 0 1 1 1 0 1 6

Monthly Total 71 82 107 105 104 93 71 109 742


7

ZONING ENFORCEMENT:

Zoning Complaints Received in July 2014

Complaint Breakdown

Uses Not Provided For: 1

No Zoning Permit: 0

Signs: 0

Livestock/Fowl: 2

Home Occupations: 0

Campers: 0

Miscellaneous: 0 Total 3

Zoning - Legal Actions

Total Active Cases as of 8/31/14 24

Total Watch List Cases as of 8/31/14 9

Cases Closed in August 6

Court Cases Adjudicated in August 1

Court Cases Closed in August 1

Cases Pending Trial 5

PUBLIC INQUIRIES:

This category reflects the Planning & Zoning staff’s “behind-the-scenes” work. It includes an approximation of the number of inquiries involving research for; information provided to, preliminary reviews of conceptual ideas for, and/or in-office meetings or on-site visits.

Subdivisions 2013 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2013 Yearly Total

BLA 11 7 7 6 6 10 10 8 9 9 8 7

FT 3 1 1 6 6 4 3 8 7 4 5 6

Minor 16 14 11 11 10 11 11 11 12 10 9 12

Major 4 4 4 5 2 2 3 7 6 5 2 4

Monthly Total 34 26 23 28 24 27 27 34 34 28 24 29 338

Subdivisions

2014 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2014 Yearly Total

BLA 7 7 8 8 15 11 10 13

FT 8 5 4 4 4 4 4 4

Minor 12 14 24 17 12 16 11 17

Major 4 5 4 8 3 6 3 3

Monthly Total 31 31 40 37 34 37 28 37 255


8

Zoning Inquires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2014 Yearly Total

Zoning 49 72 83 68 63 56 44 59

Setback(s) 34 33 34 29 24 16 23 23

Use(s) 15 30 30 19 17 14 17 34

Signs 18 9 22 17 15 10 8 14

Civil Matters

3 1 6 5 5 5 1 7

Other 21 15 25 25 19 13 21 19

Monthly Total

140 160 200 163 143 114 114 156 1190

Rezonings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

2013 3 6 8 4 2 2 1 2 2 6 5 7 48

2014 7 9 7 7 7 4 4 3 48

County of Gloucester (804) 693-1230 Department of Public Utilities www.gloucesterva.info FAX (804)-693-4664 7384 Carriage Court, P.O. Box 329 Gloucester, Virginia 23061

Monthly Report – August 2014

General

Electrical Services Contract The Department of Public Utilities, in coordination the Engineering Department and Central Purchasing, fully executed a new on-call electrical services contract with Ireland Electric Company. This new contract allows for affordable scheduled and unscheduled licensed electrical work to be completed by any department in the County. The scope of work includes motor repair, low and high voltage wiring, conduit installation, lighting installation, programmable logic controller maintenance and other electrical services. A kickoff meeting was held on August 21st at the Water Treatment Plant.

Consent Order

The Utility Department received a Draft Consent Order from The Department of Environmental Quality intended to replace the current Special Order by Consent. Discussion and consideration by the regional utility directors will commence in September 2014.

Engineering Brent Payne, Utility Engineer & Interim Water Treatment Plant Manager,

coordinated with Draper Aden Associates to finalize rehabilitation and

improvement plans for the Water Treatment Plant. These plans include the

following projects:

Converting from gaseous Chlorine to liquid Sodium Hypochlorite.

Rehabilitating a dislocated 16” Raw Water Pipe.

Installing heat tracing and insulation on the external Raw Water Pipe to prevent

the pipe from freezing.

Retrofitting the Powdered Activated Carbon feed system for improved

performance.

Mr. Payne has also guided alterations to the Surface Water Treatment Plant’s

Superpulsator™ Clarifier system. The alterations are expected to limit product

waste, balance the distribution of influent water and improve mixing.

Water Treatment Plant

Production

The Water Treatment Plant: o Withdrew a total of 46.3 Million Gallons of water for treatment

23.0 Million Gallons from Beaverdam Reservoir

23.3 Million Gallons from Groundwater

o Delivered 38.2 Million Gallons of water to the County distribution system

19.5 Million Gallons of Conventional Filtration Water

18.7 Million Gallons of Reverse Osmosis Permeate Water

Additional Projects & Additional Duties Mr. Kenneth Dugger, Lead Water Treatment Plant Operator, completed the first

training course in Supervisory Control and Data Acquisition (SCADA) system maintenance. Mr. Dugger has been successful in applying his new training to solving old and new problems for the water treatment plant’s SCADA system. The training is anticipated to save DPU money by mitigating the need to pay for costly technical services by outside consultants.

As of August 28th, all safety recommendations stemming from a VML (County insurer) inspection of the water treatment plant were completed except for the raw water pipe rehabilitation. The raw water pipe rehabilitation design is being finalized and bidding for the project construction is tentatively planned for January of 2015.

August 15th, Kenneth Dugger, Lead Water Treatment Plant Operator, coordinated the rigging, lifting and cleaning of the 300 lb stainless steel raw water intake screens.

August 18th, Paul Moyer, Operator 2 replaced the solenoid valve on Raw Water Pump 3.

Operators relocated parts and inventory from the water treatment plant’s third floor storage room into a consolidated parts and inventory room. The former storage room’s walls were primed and painted. The floors were buffed clean. The former storage room will become the new dust collection system room.

Mr. Paul Moyer, Operator 2, and others began installation of the ductwork for the recently procured dust collection system. This dust collection system will improve air quality and safety for the explosion-proof powdered activated

carbon storage and feed room. Ireland Electric will be routing 3-phase 480V power to the new system.

Waterworks Operators performed daily inspections of County Wastewater Lift Stations during weekends and holidays.

Gordon Eimer, Class II Operator and David Nunn, Class IV Operator, power washed the exterior of both water treatment plants and cleaned the exterior windows.

Sampling, Testing and Monitoring All hourly tests and samples for the Water Treatment Plant were within

compliance Virginia Department of Health’s Regulations. 10 Fecal Coliform and E. coli samples were collected throughout the

distribution system and tested by a third party. All samples had a negative presence.

pH, flow rate and Chlorine residual tests were run on samples collected at the wastewater discharge point for monthly DEQ compliance testing.

Whole Effluent Toxicity (WET) tests were performed on the water treatment plant’s discharge. All samples were within DEQ compliance requirements.

Trihalomethane (TTHM) and Haloacetic Acid (HAA5) testing was conducted for the distribution system. All locational averages of TTHM and HAA5 tests were within VDH compliance requirements.

Distribution and Collection System Maintenance

The Maintenance crew repaired water laterals on Rt.17, James Dr., York River Dr., and Cedar Lake Dr. Prepared wet well and assisted contractor repair of sewer force main at pump station #23. Cleaned grease form wet well at pump station #19. Replaced sewer valve boxes on Maryus Rd. Cleared sewer blockage at Walter Reed Plaza. Repaired fire hydrant on Amber Ct. Replaced manhole frame and cover on Belroi Rd. Assisted Hampton Roads Sanitation District in Repair of sewer force main air releases on Guinea Rd. Gathered GPS data on the water system for mapping upgrade. The Pump Station Crew repaired the generator at pump station #11, performed preventive maintenance at pump station #13, serviced start up sensors at pump station #23 and #26, and serviced vacuum systems at pump station #20 and #25. July August Work Orders 147 117

Line location 223 202 Leak detection Repairs 16 10

Call outs After Hours 17 14

Inspections - The Department provided inspections and/or testing of new lines for the following locations:

Water and sewer line installations at Page Middle School,

Inspected water and sewer installations at Bedford Falls. Plan Review – The Utility Department reviewed the following site plans I August

Coleman’s Crossing Revision Hayes Family Dentistry Amendment

Dominion Virginia Power Substation

York River Villas Racetrack

Customer Service The Department provided customer service including billing inquires, and account information as required. Adjustments to billings under Sec. 19-137 & 56 totaled $2,263.48. These adjustments are provided for leaks, line breaks and other occurrences.

July August Water

New 9 11

Residential (active) 4102 4098 Commercial/Gov’t/State 552 546

Sewer

New 9 11 Residential 1103 1104

Commercial/Gov’t/State 346 342

Disconnects 71 38

Liens – new 0 1

Liens – released 0 0

Applications for new connections 0 2

County of Gloucester REAL ESTATE ASSESSMENT DEPARTMENT

6489 Main Street, Suite 126 Gloucester, Virginia 23061

Telephone: 804-693-1325 FAX: 804-693-5941

Email: [email protected] Web page: www.gloucesterva.info/assessment

TO: Brenda G. Garton, County Administrator FROM: Derek J. Green, Assessor DATE: September 5, 2014 RE: Real Estate Assessment Department Monthly Report

The Real Estate Assessment Department performed the following tasks in August 2014:

Reviewing and finalizing values for 2015 Re-Assessment (County wide; ongoing)

Reviewed and analyzed 538 active, sold, and pending MLS listings.

The Real Estate Assessment Field Team reviewed 103 new construction permits/field visits.

The Real Estate Assessment Support Team data processed 103 new construction permits/field visits.

The department provided assistance to 111 citizens.

V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y

Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments.

Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, genetic information, marital, family, or veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer.

Invent the Future

Virginia Cooperative Extension

Gloucester County Office

P.O. Box156

7400 Carriage Court


804-693-2602 Fax: 804-693-1383

http://offices.ext.vt.edu/gloucester/

August Monthly Report to Board of Supervisors and Ms. Brenda Garton, County Administrator

From: Krista Gustafson, Unit Coordinator, Extension Agent, 4-H

Department: Virginia Cooperative Extension-Gloucester Office

Family Nutrition Program (FNP)

Elizabeth Hayes, SNAP-Ed Program Assistant, was honored recently at the FNP Awards

Recognition Luncheon held August 20, 2014 at the VT/UVA Richmond Center, Richmond,

Virginia. Ms. Hayes received the Outstanding Team Award for her collaboration with Principal

Laquiche Parrott, Deanna Johnson and Laura Vaughn of Abingdon Elementary School. Ms. Hayes

taught nutrition education lessons to 285 in grades K-2 during the 2014-2015 school year. In

other programming efforts, Ms. Hayes worked with 85 youth at the Gloucester Boys and Girls

Club to develop healthy eating habits. Youth participated in a variety o hands on activities as

part of the Healthy Weights for Healthy kids program.

4-H Youth Development

Krista Gustafson, 4-H agent and Jackie Jefferis, 4-H program assistant, held GPS/Geo—cache

camp, the last of three summer STEM camps for youth aged 9-13. They were assisted by Master

Gardener and Master Naturalist, Hurricane Thompson. 4-H GPS camp (August 5-6 at Beaverdam

Park) taught youth about the Global Positioning System, and how to use a GPS receiver for

hiking and geocache purposes. The camp also helped youth develop outdoor ethics through

Leave No Trace activities. All 12 youth were successfully able to input coordinates and locate a

geocache by the end of camp, and 93% followed the seven principles of Leave No Trace

throughout. Parents additionally commented that camp had brought an exciting new activity to

the family, and that they would be using GPS to geocache with their children the future.

Cloverbud Day Camp was held at Beaverdam Park for 18 youth ages 5-8. Three trained teen

camp counselors assisted with camp. Youth participants completed a variety of nature inspired

projects while they learned about local ecology. Projects were designed to encourage teamwork

and development of communication skills.

Local 4-H members exhibited livestock and 4-H project books and portfolios at Tractor Supply

on August 16. Hooves, Paws, and Claws 4-H Club worked with sheep and swine that will be

exhibited at the VA State Fair the first week of October.

Family and Consumer Sciences (FCS)

Glenn Sturm, FCS agent concluded a financial literacy workshop with incarcerated learners at

the Gloucester Jail. Three students participated in a 4-part program which helps learners

develop positive financial values and set financial goals.

Gloucester Master Gardeners

Gloucester Master Gardeners contributed over 300 hours in community service for the month of

August. They helped Gloucester citizens with gardening and tree issues, offered horticultural

therapy to aging residents in long term care facilities, worked on the gardens at Woodville, and

planned for the Plant Extravaganza. Master Gardeners also spent time revising the publication

“Home Gardening in Gloucester.” This is a comprehensive guide to gardening in the county. It

was first published in 2002 has been updated several times since. The new version is expected

to be ready sometime during fall 2014.

Government & Nonprofit

Gloucester, VA Gov. Reports August 2014 Departmental Reports