Hayley Clarke Registry of Joint Stock Companies

Nova Scotia

Celia Johnston Project Group RegisSTAR

Germany

Today’s session

• Data quality and integrity - comparisons of how registers ensure data quality and integrity

05/01/2023 International Business Registers Report 2016

Data Quality and Integrity – Dr. Paul Holden

05/01/2023 International Business Registers Report 2016

“…the usefulness of a company registry is only as good as the

accuracy of the information that it contains.”

05/01/2023 International Business Registers Report 2016

Method of Identity Verification

No verification required User ID and password Electronic certificate Two factor authentication Other0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

0%

67%

33%

0% 0%0%

80%

30% 30%

10%

3%

39%

75%

8%

17%

29%

44%

15%12%

24%

Africa & ME Asia-Pacific Europe The Americas

05/01/2023 International Business Registers Report 2016

Measures Taken to Prevent Corporate Identity Theft

0%

20%

40%

60%

80%

100%

20%31%

6%

29%17%

54%

6% 9% 14%5%

24%

5%

61%

34% 37%24%

16%32%

0% 0%

20%

50% 50%

70%

20%

50%60%

0% 1% 0% 0%

33% 33%

0% 0%

33%

The Americas Europe Asia-Pacific Africa & ME

05/01/2023 International Business Registers Report 2016

How is the Accuracy of Information Ensured

0%

20%

40%

60%

80%

100%100%

0%

50%

78%

50%

90%

28%40%

80%94%

63%

38%

Africa & ME Asia-Pacific Europe The Americas

Ensuring Accuracy – Dr. Paul Holden

05/01/2023 International Business Registers Report 2016

“… the submission of Annual Reports in a timely fashion ensures that anyone

considering contracting with a business has current information on its principals and

directors and that its legal address is current.”

“… legislation governing the creation of companies should also contain provisions that allow for deregistration in the event that an annual report is not submitted.”

05/01/2023 International Business Registers Report 2016

Is it Mandatory to Re-register at Certain Intervals?

100%

Africa & ME

No

10%

90%

Asia-Pacific

Yes No

3%

97%

Europe

Yes No

42%

58%

The Americas

Yes No

05/01/2023 International Business Registers Report 2016

Information Updated in Real Time

Africa & ME Asia-Pacific Europe The Americas0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%100%

60%

82% 83%

Case Studies – New Zealand

05/01/2023 International Business Registers Report 2016

“The Companies Office places a large focus on effective

engagement with its clients in order to improve compliance by

educating businesses to understand their responsibilities and

obligations...”

Case Studies – Norway

05/01/2023 International Business Registers Report 2016

“Our main perspective in relations to compliance and data quality has been, and is, on law regulations and making them so that the

business registration is efficient and the data quality is impeccable. Our driving force in this

perspective is to simplify the registration process for the users, and provide

security, order and clarity in the community through reliable registry data.”

Case Studies – Utah, USA

05/01/2023 International Business Registers Report 2016

“…we take filings in good faith and we respond to alerts from the filers if a filing appears to be in error or fraudulent. The Division does not initiate any scrutiny without

some sort of appeal.”

Conclusions• Data quality and integrity is important to all business

registers – and users – for many different reasons• How quality and integrity is achieved, and

maintained, will vary• There are many frequently used tools all around the

world• Those tools can come in the form of legislation,

technology and policy

05/01/2023 International Business Registers Report 2016

05/01/2023 International Business Registers Report 2016

Thanks!Hayley and Celia