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Design:
a specification of an object, manifested by some agent, intended to accomplish goals, in a particular environment, using a set of primitive components, satisfying a set of requirements, subject to some constraints.
User engagement
Stakeholders and systems
Multidisciplinary teams
Design-led innovation
Design-led innovation
What?
Curiosity : What people need and want
Imagine and dream up a better future
Find ways to do something about it
SERVICE DESIGN
Service design orchestrates great customer experiences across different touchpoints to deliver value to users & providers.
Purpose : Creating mutual value
Value for user
Valu
e fo
r pro
vide
r
EXPERIENCE
SERVICE
PRODUCT
COMMODITY
Purpose : Creating mutual value
- USEFUL- USABLE- DESIRABLE
- EFFECTIVE- EFFICIENT- DIFFERENT
Provider UserServiceDesign
- Better customer experience- Reduced costs
- Increased return on investment- Great new opportunities
What does Service Design lead to?
Department of Health
NHS
Specialist CarePrimary Care
GPs Hospitals Urgent Care Centres
UK Healthcare
Innovative partnership between the Department of Health and Design Council to influence the NHS to use a design-led approach to tackle problems within healthcare settings.
The Organisers
To reduce levels of violence and aggression towards staff in Accident & Emergency departments.
The Challenge
Exercise 1:Design process
Working in groups use the cards provided to understand the design process.
Objectives
- Identify the problem, opportunity or needs to be addressed through design.
- Define the solution space.
- Build a rich knowledge resource with inspiration and insights.
Discover
Every year more than 55,000 physical assaults are reported by staff in NHS hospitals across the UK.
Souce: NHS SMS Validated Physical Assault Statistics 2009/10
The problem
Discover
This is particularly prevalent in A&E departments, costing the service an estimated £69 million per year.
Source: A Safer Place to Work: Protecting NHS Hospital and Ambulance Staff from Violence and Aggression, published by the National Audit Office, March 2003
The problem
Discover
In order to establish the context and project brief, the Design Council commissioned research. Findings revealed common triggers and perpetrators of violent incidents.
Discover
Ethnographic research
Perpetrator characteristics:
Clinically confused/Socially isolated
FrustratedIntoxicated Anti-social/Angry
Distressed/Frightened
Discover
Discover
Triggers of violence or aggression:
- Clash of people- Lack of progression/ perceived inefficiency- Unsafe and inhospitable environments- Intense emotions- Inconsistent response- Staff fatigue
Understanding violence and aggression in A&E
Triggers & escalators
Emotional state
Individual characteristics
Tolerance threshold
Needs & motivations
Discover
Scale of violence and aggressionIn
crea
sing
sev
erity Extreme physical violence resulting in serious injury
Physical violence resulting in minor injury
Physical contact or damage to property
Significant verbal hostility, profanity
Moderate verbal hostility, inappropriate language
Discover
An open brief issued by the Design Council and Dept of Health asked designers to reduce levels of violence and aggression in A&E.
Discover
The brief
The brief
Discover
Place and process clarityMaking safePerceptions
of A&E
A good waitVersatile spacesUser-centredprocess
The response
Discover
Place and process clarityMaking safePerceptions
of A&E
A good waitVersatile spacesUser-centredprocess
Discover
Exercise 2:Stakeholder map
Who were the stakeholders for this project? Use the worksheet to map out who you think was involved.
Exercise 2 : Stakeholder mapFill in the map according to the four categories of stakeholders. We will then share together.
Institutions
People
Designers
Staff
patients
doctors
product
service
graphicNHSDept of Health
Design Council
hospitals
medical
nurses
reception
security
visitors
family
Discover
Stakeholders
Institutions
People
Designers
Staff
Objectives- Analyse the outputs of the discover phase.
- Synthetise the findings into a reduced number of opportunities.
- Define a clear brief for sign off by all stakeholders.
Define
Tools
Define
The process: expectation
Arrive TreatO utcomePatient
UserThe system
The process: reality
Arrive
Wait Wait Wait Wait Wait
Book inA ssessM onitor TreatO utcomePatient
UserThe system
The process: user perception
Wait
Arrive Book inA ssessM onitor Treat
Wait Wait Wait Wait OutcomePatient
UserThe system
Customer journeyUser interviews
Tools
Define
The process: expectation
Arrive TreatO utcomePatient
UserThe system
The process: reality
Arrive
Wait Wait Wait Wait Wait
Book inA ssessM onitor TreatO utcomePatient
UserThe system
The process: user perception
Wait
Arrive Book inA ssessM onitor Treat
Wait Wait Wait Wait OutcomePatient
UserThe system
Garry, 18
Big night out, got into a
up.
Bleeding cuts to his head, hit his head on the kerb, potential concussion
Smoker
Arrives on foot, with his 3 rowdy mates.
Triage: 3
Antisocial Unnecessary Distressed FrustratedIntoxicated &
Socially isolatedClinically Confused
Oliver, 21
Injured shoulder play-ing rugby on Wed, went to GP on Thurs, said to come back it if hurt, but came to A&E to have it checked out on Fri.
Limited mobility of arm. Hurts if raises it above his shoulder.
Arrives by bicy-cle, by himself.
Triage: 5
Jenny, 27
Hurt her ankle when she jumped down from a wall.
Suspected fracture, or sprain.
Arrives in a taxi with her boyfriend.
First time in A&E
Triage: 4
Denise, 35, Chloe, 2
(Daniel 5, Mia 3)
Chloe has a temperature, and won’t stop crying. Denise is very concerned and brings her in with her other children.
Drives in.
Triage: 4
Stewart, 51
Found collapsed on the street by police. Was incoherent and distressed.
An alcoholic with liver damage and psychological issues.
Frequent visitor to A&E
Brought in by police.
Triage: 3
Maria, 73
Fell down the stairs in
the morning.
Found by her carer late afternoon. Suspected
broken hip. Has arthritis
and dementia.
Brought in by ambulance.
Triage: 2
Customer journey Character mappingUser interviews
Team
Design Council
PearsonLloyd
Helen Hamlyn Centre for Design
Tavistock Consulting
University of the West of England
The University of Bath
The TavistockInstitute
ChesterfieldHospital
Guy’s and St Thomas’ Hospital
SouthamptonHospital
Psychological
Project lead
Organiser
Design and Research
NHS Partner Trusts
Define
The design team conducted their own research to understand the user and staff perspectives.
Define
Research
The systemMe
versus
Patients and other service users often lack knowledge about how the A&E system works.
Define
A&E System
Define
Lack of information for patientsUnrealistic patient expectationsDisorientationPoor waiting environmentOvercrowding/lack of spaceOther environmentLack of privacyNoisyDrunk/Mentally ill patientsPatient flow through departmentPoor customer serviceLack of securityAnxiety for themselves or others
Give patients information (times/process)Staff welcoming roleBetter signageEncourage positive feedbackImprove layoutSeperate aggressive patientsDecor/lightingImprove staff facilitiesReduce clutter in arrival areaFacilities/distractions in waiting areaAccess controlSafe storageEducation for staffSecurity presence in A&ECCTVSupport for staffTea trolley
Lack of information for patients
Unrealistic patient expectations
Disorientation
Poor waiting environment
Overcrowding/lack of spaceOther environmentLack of privacyNoisy
Drunk/Mentally ill patientsPatient flow through department
Poor customer service
Lack of security
Anxiety for themselves or others
Give patients information (times/process)
Staff welcoming roleBetter signageEncourage positive feedbackImprove layoutSeparate aggressive patientsDecor/lighting
Improve staff facilitiesReduce clutter in arrival area
Facilities/distractions in waiting areaAccess controlSafe storageEducation for staff
Security presence in A&E
CCTV Support for staffTea trolley
Detailed research
ARRIVAL
PEOPLEImproving staff
interactions
Positive first impression
Making it bearable
Keeping patients informed
GUIDANCE
WAIT
Define
Four themes
WAIT
Engagement My Journey
GUIDANCE
Pre Arrival Guide
ARRIVAL
Good Relationships
PEOPLE
The Messages
Way / What Finding
A Welcome Empowerment
Environment
Learning and Support
Define
Four themes
Where do I park?
Where’s the entrance?
What’s this queue for?
Should I be here?
Arrival:A chain of negative experiences
Define
Arrive
Wait Wait Wait Wait Wait
Book in Assess Monitor Treat Outcome
Wait:Reality of patient process
Patient
User The system
Define
Wait:Patient perception of process
Wait
Arrive Book in Assess Monitor Treat
Wait Wait Wait Wait Outcome
User The system
Define
Patient
Pre-arrival
I know how busy A&E is (and if it’s a good time to go).
I know what my options are (alternative services).
I know how to get to hospital.
I can find the A&E department easily.
Arrival
I’ve been greeted, acknowledged and reassured.
I’ve been guided on where to go and what to do.
I have a basic understanding of the service and what happens next.
I know how busy A&E is (and if it’s a good time).
I feel safe.
I know who I am talking to.
Check-in
I understand the service and what happens next.
I feel in the process.
I feel like someone cares about what happens to me.
I feel reassured and confident about what will happen to me.
I feel safe.
I know who I am talking to.
Wait
I understand the service and what happens next.
I know why I am waiting.
I know what I am waiting for.
I know how long I’ll wait.
I am free to wait in a manner that suits me.
I know I haven’t been forgotten.
I can find out more if I’m not sure.
I’m comfortable.
I feel reassured and confident about what will happen to me.
I feel safe.
I know who I am talking to.
Assessment
I understand my journey and what happens next.
I know how long I’ll wait until my treatment.
I feel I’m being cared for and someone cares about what happens to me.
I feel safe.
I know who I am talking to.
Monitor/Treat
I understand what’s next in my journey.
I know why I’m waiting.
I know what I’m waiting for.
I know how long I’ll wait.
I am comfortable.
I know I haven’t been forgotten.
I can find out more if I’m not sure.
I feel reassured and confident about what will happen to me.
I feel safe.
I know who I am talking to.
Depart
I understand my diagnosis and treatment.
I understand my ongoing treatment and what I do next.
I know where I need to go and how to get there.
I feel safe.
I know who I am talking to.
Guidance:Ideal patient experience
Define
Guidance:The patient journey
We need to have a positive interaction at each stage of the journey
And we need to stay in touch throughout the visit to A&E
Pre-arrival Arrival Wait Treatment Outcome
Define
PHYSICAL High level
VERBALLow level
AGGRESSION
FRU
STRATION
VIOLEN
CE
Prevention InterventionDefine
Guidance:Prevention vs. Intervention
Guidance:Type of support
Where’s the water fountain?
Please queue to register here
Treatment in order of priority Where’s A&E?
What finding
Information
Instruction
Wayfinding
Define
Define
Communication Service Environment
People:Integrated service
Working with staff to deliver a better service
People:Type of support
What are the protocols?
How to report incidents
Warning signs of perpetrators
What measures are in place?
Induction
Information
Instruction
Support
Define
Define
Exercise 3:Character mapping
Using the worksheet, try to understand what the characteristics and mindset of a potential perpetrator might be.
Exercise 3 : PersonaCreate a character to get into the mindset of a potential perpetrator to understand his/her behaviours and needs in A&E.
Clinically confused/Socially isolated
FrustratedIntoxicated Anti-social/Angry
Distressed/Frightened
Type of perpetrator :
Gender:
Name:
Age:
Life situation (level of life, job, children, married...):
Cause of injury:
Type of injury or treatment:
Add other info (i.e. first time in A&E, frequent visitor, pre-existing condition...):
How did (s)he get to the A&E:
Garry, 18
Big night out, got into a fight. Drunk and coked up.
Bleeding cuts to his head, hit his head on the kerb, potential concussion
Smoker
Arrives on foot, with his 3 rowdy mates.
Triage: 3
Antisocial Unnecessary Distressed FrustratedIntoxicated &
Socially isolatedClinically Confused
Oliver, 21
Injured shoulder play-ing rugby on Wed, went to GP on Thurs, said to come back it if hurt, but came to A&E to have it checked out on Fri.
Limited mobility of arm. Hurts if raises it above his shoulder.
Arrives by bicycle, by himself.
Triage: 5
Jenny, 27
Hurt her ankle when she jumped down from a wall.
Suspected fracture, or sprain.
Arrives in a taxi with her boyfriend.
First time in A&E
Triage: 4
Denise, 35, Chloe, 2
(Daniel 5, Mia 3)
Chloe has a temperature, and won’t stop crying. Denise is very concerned and brings her in with her other children.
Drives in.
Triage: 4
Stewart, 51
Found collapsed on the street by police. Was incoherent and distressed.
An alcoholic with liver damage and psychological issues.
Frequent visitor to A&E
Brought in by police.
Triage: 3
Maria, 73
Fell down the stairs in the morning.
Found by her carer late afternoon. Suspected broken hip. Has arthritis and dementia.
Brought in by ambulance.
Triage: 2
Define
Character mapping
- Develop the initial brief into a product or service for implementation.
- Design service components in detail and as part of a holistic experience.
- Iteratively test concepts with end users.
Objectives
Develop
Design essentials
It was crucial for the solutions to be:
– Easily implementable– Non-Trust specific– Retrofittable– Flexible– Affordable – Effective
Develop
Exercise 4: Patient journey
Develop
Using the worksheet provided to map a patient’s journey through A&E.
Exercise 4 : Patient journeyMap the stages of the patient’s journey. What is the step by step experience of the patient? It will help you to understand how the designers used the research to develop designs.
Develop
17/08/2011 © PearsonLloyd| A&E project, outputs presentation
WORK IN PROGRESS
7
A&E Carpark Waiting room
Reception Ambulance
Walk-In
Tests Results
Resus Admittance
See & Treat Discharge
DischargeWait Minors
Handover WaitMajors CDU
TriageArrival Check-in Wait
1. Check in 2. Assess 3. Treatment 4. Result
Outside ReceptionGreeter / Ticket Process Supergraphic Major Discovery Point
1000
500
2000
1500
2500
600 420 3600 (4200) 3600 600 1200 3000
live info
kiosk
wait
Reception 1 Reception 2
2324
Enquiries
T o d a y
W a i t i n g r o o m W a i t i n g r o o m
M a j o r s M a j o r s
Minor Discovery Point Bay Discovery Point Mobile Info
420 420200 200
ticketsboard white board
poster posterboard
1000
500
2000
1500
2500
600 1200
Scope
This shows the full scope of the proposed intervention, giving an overview of how the visual language feeds throughtothedifferentspaces.
Outside
Minors Information Point
Greeter/Ticket
Bay Information Point
Reception
Mobile Info
Process Map
Staff Areas
Majors Information Point
17/08/2011 © PearsonLloyd| A&E project, outputs presentation
WORK IN PROGRESS
7
A&E Carpark Waiting room
Reception Ambulance
Walk-In
Tests Results
Resus Admittance
See & Treat Discharge
DischargeWait Minors
Handover WaitMajors CDU
TriageArrival Check-in Wait
1. Check in 2. Assess 3. Treatment 4. Result
Outside ReceptionGreeter / Ticket Process Supergraphic Major Discovery Point
1000
500
2000
1500
2500
600 420 3600 (4200) 3600 600 1200 3000
live info
kiosk
wait
Reception 1 Reception 2
2324
Enquiries
T o d a y
W a i t i n g r o o m W a i t i n g r o o m
M a j o r s M a j o r s
Minor Discovery Point Bay Discovery Point Mobile Info
420 420200 200
ticketsboard white board
poster posterboard
1000
500
2000
1500
2500
600 1200
Scope
This shows the full scope of the proposed intervention, giving an overview of how the visual language feeds throughtothedifferentspaces.
Develop
Scope
0845 4647 0000
Your comments (continued)
Please tell us what went well, and what we could improve.
Please tear off this page and put it in the ‘Comments’ box. You can also post your comments to: Patient services, Anytown Hospital,Walking way, Big City DR12 0FU Or email: [email protected]
ALL ABOUT
A&E
AnyTown Hospital, Address line 1, Address line 2
000 1111 2222
Our staff
Many people with different skills work in the Emergency Department.
Here are some of them:Receptionists book you in for assessment and treatment. You can ask them about what to expect in the Emergency Department [or other question(s)].
Nurses assess your illness or injury. They may then treat it or if necessary, ask a doctor to see you as well.
Doctors work with nurses in your treatment. They may advise that you need further tests or a particular kind of treatment.
Radiographers take x-rays, which show whether you have broken a bone, for example.
Follow-up treatment
After being treated in the Emergency Department you may need further treatment, either at this hospital, with your GP or at home. Our staff will advise you about any follow-up treatment that you may need. If you are unsure about anything, please ask.
When you get home, we hope that you will stay well. But here are some useful contacts for any health problems or worries:
If you need to see your local GP outside normal working hours, you can contact them on: [020 7587 45315]
There is an NHS walk-in centre at: Address: Opening hours: Telephone:
About us
The Emergency Department is for people who need immediate medical diagnosis and may need emergency treatment.
Our top priority is treating people with urgent or life-threatening illnesses and injuries.
If your illness or injury is less urgent, you may get advice and treatment more quickly at your local GP, walk in centre or urgent care centre.
Unwell? Unsure? Need help? For any questions about health and confidential advice, contact NHS Direct
1. Check in 2. Assess 3. Monitor Your comments
Welcome to the Emergency Department.
Please take a ticket. This is your place in the queue. If you are visiting someone, you still need a ticket, so that you can be escorted to the patient.
PLEASE KEEP HOLD OF YOUR TICKET.
If you are accompanying a child, please go to the ‘Children and parents’ seating area.
When your number is called please go to the ‘Welcome’ desk to check-in.
When you hear your name called one of our nurses will see you to assess your illness or injury.
Your treatment will depend on how serious your illness or injury is.
We treat the most serious illnesses and injuries first, so some patients may need to wait longer than others.
If you are worried about waiting, please talk to the nurse who sees you.
We will treat you as soon as possible, but waiting times can be long when the department is very busy. We’ll aim to see you within four hours.
We are always keen to improve the Emergency Department service. If you have a few spare moments, your comments are helpful.
1. I am satisfied with the service I received at the Emergency Department
2. I did not have to wait longer than I expected.
3. The staff were helpful.
4. The staff explained my treatment clearly.
We may have to do additional tests before we can fully diagnose and treat you. This may take some time.
The tests could include:
• X-ray, to check for broken bones or other problems that may not be visible on the surface.
• Urine sample, to check for conditions such as [EXAMPLES]
• Blood tests, which can show if you have [EXAMPLES]
If you are worried about anything or have any questions, please feel free to ask our staff.
Agree1 2 3 4 5Disagree
Agree1 2 3 4 5Disagree
Agree1 2 3 4 5Disagree
Agree1 2 3 4 5Disagree
4. Treat
When we have assessed your illness or injury, we will ask you to come through to the ward, where you can have any further tests done and be treated.
There are three main ward areas where you may be treated: minors, majors and resus.
If you are worried about anything or have any questions, please feel free to ask our staff.
Develop
Patient Leaflet
RESPECT AND DIGNITY
Valuing each person as an individual, understanding their priorities, needs, abilities and limits.
COMMITMENT TO QUALITY OF CARE
Getting the basics right everytime. We welcome feedback, learn from our mistakes and build on our successes.
COMPASSION
Responding with humanity and kindness to each person’s pain, distress, anxiety or need.
IMPROVING LIVES
We strive to improve health and well-being and people’s experiences of the NHS.
Working in A&E is a unique experience, which will constantly challenge you to be at your best, under the most difficult circumstances.
In the next few pages, you’ll find an overview of the values we believe in and ask you to uphold these whilst you are here.
We aim to create the best experience possible for our patients and their relatives and ask you to consider how this might be achieved. We can each contribute towards this goal.
This guide is to help you understand what we expect from you. In return, we aim to support you in your work and help create a happy vibrant workplace.
Susan, Head MatronA&E, St Fiction Hospital
People’s attitudes and behaviours are closely interlinked. And these will affect the attitudes and behaviours of those around them.
Patient and their relatives that arrive at A&E may be in severe pain or distress, and this may cause them to behave in a way they wouldn’t normally.
It is very easy for this to trigger off a negative cycle, with each interaction contributing towards a downwards spiral.
The skill lies in turning this around into a positive cycle of mutual respect.
Remember that you have a choice in how to respond. Your positive attitude and behaviour can help to influence others.
LEAPS is a communication technique that can help you defuse and resolve a potentially difficult situation.
L : ListenListen twice as much as you talk; that’s why you have 2 ears and 1 mouth!What is the difference between listening and hearing? Listen for the total meaning and focus on what the patient is telling you
E : EmpathiseThe point of empathy is to put ourselves emotionally, in the other person’s position. Paraphrasing what they’ve said shows that you are trying to understand their message. This helps to develop a mutual trust and respect for each other, and creates a platform for further dialogue.
A : Ask This is where we can ask questions to clarify anything that’s ambiguous, and confirm our understanding of the situation.
P : ProposeOnly after we’ve listened, empathised and asked, are we in a position to propose a solution. The goal is to find a resolution and return to a calm state. Whilst we may not be able to treat them more quickly, offering a glass of water or cup of tea, may help them to feel cared for.
If used effectively, this process can help prevent communication breakdowns before they escalate.
Whilst working in this department, you may find some events distressing. This is a good and human reponse.
Whilst it can be tempting to brush these things off, discussing it with someone can help to resolve your emotions. Our Chaplain is on hand to talk, whenever you want to. You can contact him on: 0207 456 7861.
‘Working in A&E was an incredibly challenging experience in development
as a nurse, but I found it also to be incredibly rewarding. Helping people at their
most vulnerable, through life and death, makes you really realise what the important
things in life are.‘
My Attitude
My Behaviour
Your Behaviour
Your Attitude
Pete, trainee nurse
Care goes beyond clinicalWelcome to our A&E team! We are all connected It’s good to talk A helping handWORKING TOGETHER FOR PATIENTS
We put patients first in everything we do, by reaching out to staff, patients, carers, families, communities, and professionals outside the NHS.
EVERYONE COUNTS
For the benefit of the whole community, excluding nobody, and accepting that some people need more help.
We aim to maintain these values throughout a patients journey through A&E. A difficult task at times, but one well worth doing.
All about
A&ESocially isolatedIndividuals who may be without a diagnosable medical problem and consider A&E a place of safety and a way to receive attention. Often regular attenders at A&E, these individuals may look unkempt, unstable, or have poor personal hygiene.While often harmless, these individuals can be manipulative or threatening at times. Their knowledge of the system can be used to get around basic security measures. Personal knowledge of staff that has been built up over time can make their behaviour more distressing and vivid. Sometimes these characters are good at utilising other patients toact on their behalf.
Distressed/frightened Individuals who are undergoing an intense emotional experience which preoccupies their thoughts and may lead them to behave in an irrational or erratic manner.Such people often appear frantic or agitated; they may be physically shaking, flushed, or visibly panicked.
As emotions run high, individuals may be pre-occupied, struggle tolisten and be difficult to reason with. Individuals may be unusually volatile and unpredictable.
Antisocial/angryIndividuals with a tendency owards violent aggressive behaviour and a far lower threshold for responding to triggers.
There are no easy ways to detect ‘anti-social’ people. They may take an aggressive stance, swear excessively, or speak in a loud voice.
They are likely to be ‘antisocial’ in a variety of contexts and may also act in a negative or abusive way in the absence of triggers. It is more likely that these individuals have little respect for any kind of authority or rules, and may be unafraid of the consequences of behaving badly.
IntoxicatedIndividuals who are drunk or otherwise intoxicated and may have diminished self-control or perception of the consequences of their actions.
Drinking alcohol and taking some drugs can reduce people’s social anxieties and make the drinker less likely to worry about the consequences of his or her actions.
The effects of alcohol on cognitive functioning may reduce the individual’s ability to process or remember even basic instructions or solve simple problems.
FrustratedIndividuals who are considered ‘reasonable’ when first presenting at A&E, but who are driven past their tolerance threshold by the triggers and escalators they experience while in the A&E environment.
Some may make their frustration clear long before they would resort to violence or aggression; others may simply ‘erupt’ with seemingly no advance warning at all. Indeed, it may also take the individual by surprise – a momentary loss of control or impaired judgement.
Clinically confusedIndividuals who have a medical condition or illness which can result in violent or aggressive behaviour that is believed to lack intent.
More often found in ‘majors’. These individuals may either be in an unresponsive state or behaving oddly.
For whatever reason, these individuals may not be in control of their behaviour or their reaction to stimulus.
Our Patients
Violence and aggression in A&E is typically thought of as being related to alcohol or drugs. The reality is far more complex and people can act out for a variety of reasons.
The different types of patient types are shown over the next few pages. Understanding the reasons for people’s behaviour enables us to respond in the most appropriate way and de-escalate situations more quickly.
By familiarising ourselves with these patient types, we can pick up on warning signs earlier, tailor our responses accordingly, and help prevent confrontations from occurring.
There may be more patient types, so a page has been left blank for a new type.
Develop
Staff Perspective
FRU
STRA
TED
Indi
vidu
als w
ho
are
cons
ider
ed
‘reas
onab
le’
whe
n fir
st
pres
entin
g at
A&
E, b
ut w
ho a
re
driv
en p
ast t
heir
tole
ranc
e th
resh
old
by th
e tr
igge
rs a
nd
esca
lato
rs th
ey
expe
rienc
e w
hile
in th
e A&
E
envi
ronm
ent.
Som
e m
ay m
ake
thei
r fru
stra
tion
clea
r lon
g be
fore
they
wou
ld re
sort
to v
iole
nce
or a
ggre
ssio
n; o
ther
s
may
sim
ply
‘eru
pt’ w
ith se
emin
gly
no a
dvan
ce w
arni
ng a
t all.
Inde
ed, i
t
may
also
take
the
indi
vidu
al b
y
surp
rise
– a
mom
enta
ry lo
ss o
f
cont
rol o
r im
paire
d ju
dgem
ent.
INTOXIC
ATED
Indivi
duals w
ho
are dru
nk or
otherw
ise
into
xicat
ed and
may
have
dimin
ished
self-
contro
l or
perceptio
n of the
conse
quences o
f
their a
ctions.
Drinkin
g alco
hol
and ta
king so
me dru
gs can
reduce
people’s so
cial a
nxietie
s and
mak
e the drin
ker le
ss lik
ely to
worry
about t
he conse
quences o
f his
or
her acti
ons.The effe
cts of a
lcohol o
n cogniti
ve
functi
oning m
ay re
duce th
e
indivi
dual’s a
bility t
o proce
ss or
rem
ember e
ven bas
ic in
structi
ons
or solve
sim
ple problem
s.
Individuals who
have a medical
condition or
illness which can
result in violent
or aggressive
behaviour that is
believed to lack
intent.
More often
found in ‘majors’. These individuals
may either be in an unresponsive
state or behaving oddly.
For whatever re
ason, these
individuals may not be in control of
their behaviour or th
eir reaction to
stimulus.
CLINICALLY
CONFUSED
Individuals who may
be without a
diagnosable medical
problem and consider
A&E a place of safety
and a way to receive
attention. Often
regular attenders at
A&E, these individuals
may look unkempt,
unstable, or have poor
personal hygiene.
While often harmless, these
individuals can be manipulative or
threatening at times.
Their knowledge of the system can
be used to get around basic security
measures. Personal knowledge of
staff that has been built up over
time can make their behaviour more
distressing and vivid.
SOCIALLY ISOLATED
Individuals who are undergoing an intense emotional experience which preoccupies their thoughts and may lead them to behave in an irrational or erratic manner.Such people often appear frantic or agitated; they may be physically shaking, flushed, or in a visibly panicked state.
As emotions run high, individuals may be pre-occupied, struggle tolisten and be difficult to reason with. Individuals may be unusually volatile and unpredictable.
DISTRESSED / FRIGHTENED
Individuals with
a tendency owards violent
aggressive behaviour and a
far lower threshold
for responding to
triggers.There are no easy
ways to detect
‘anti-social’ people.
They may take an aggressive stance,
swear excessively, or speak in a loud
voice.They are likely to be ‘antisocial’ in a
variety of contexts and may also act
in a negative or abusive way in the
absence of triggers. It is more likely
that these individuals have little
respect for any kind of authority or
rules, and may be unafraid of the
consequences of behaving badly.
ANTISOCIAL / ANGRY
FRU
STRA
TED
Indi
vidu
als
who
ar
e co
nsid
ered
‘re
ason
able
’ w
hen
first
pr
esen
ting
at
A&E,
but
who
are
dr
iven
pas
t the
ir to
lera
nce
thre
shol
d by
the
trig
gers
and
es
cala
tors
they
ex
perie
nce
whi
le in
the
A&E
envi
ronm
ent.
Som
e m
ay m
ake
thei
r fru
stra
tion
clea
r lon
g be
fore
they
wou
ld re
sort
to v
iole
nce
or a
ggre
ssio
n; o
ther
s
may
sim
ply
‘eru
pt’ w
ith s
eem
ingl
y
no a
dvan
ce w
arni
ng a
t all.
Inde
ed, i
t
may
als
o ta
ke th
e in
divi
dual
by
surp
rise
– a m
omen
tary
loss
of
cont
rol o
r im
paire
d ju
dgem
ent.
INTOXI
CATEDIn
dividua
ls who
are d
runk o
r
other
wise
into
xicat
ed an
d
may
have
dimin
ished
self-
contro
l or
perc
eptio
n of t
he
conse
quen
ces o
f
their
actio
ns.
Drinkin
g alco
hol
and ta
king s
ome d
rugs
can
reduc
e peo
ple’s
socia
l anxie
ties a
nd
mak
e the
drin
ker l
ess l
ikely
to w
orry
about
the c
onsequ
ence
s of h
is or
her a
ctio
ns.The
effe
cts o
f alco
hol o
n cogn
itive
funct
ionin
g may
reduc
e the
indivi
dual’s
abilit
y to pr
ocess
or
rem
embe
r eve
n basic
inst
ruct
ions
or solve
sim
ple pr
oblem
s.
Individuals who
have a medical
condition or
illness which can
result in violent
or aggressive
behaviour that is
believed to lack
intent.
More often
found in ‘majors’. These individuals
may either be in an unresponsive
state or behaving oddly.
For whatever re
ason, these
individuals may not be in control of
their behaviour or th
eir reaction to
stimulus.
CLINICALLY
CONFUSED
Individuals who may
be without a
diagnosable medical
problem and consider
A&E a place of safety
and a way to receive
attention. Often
regular attenders at
A&E, these individuals
may look unkempt,
unstable, or have poor
personal hygiene.
While often harmless, these
individuals can be manipulative or
threatening at times.
Their knowledge of the system can
be used to get around basic security
measures. Personal knowledge of
staff that has been built up over
time can make their behaviour more
distressing and vivid.
SOCIALLY ISOLATED
Individuals who are undergoing an intense emotional experience which preoccupies their thoughts and may lead them to behave in an irrational or erratic manner.Such people often appear frantic or agitated; they may be physically shaking, flushed, or in a visibly panicked state.
As emotions run high, individuals may be pre-occupied, struggle tolisten and be difficult to reason with. Individuals may be unusually volatile and unpredictable.
DISTRESSED / FRIGHTENED
Individuals with
a tendency owards violent
aggressive
behaviour and a
far lower threshold
for responding to
triggers.There are no easy
ways to detect
‘anti-social’ people.
They may take an aggressive stance,
swear excessively, or speak in a loud
voice.They are likely to be ‘antisocial’ in a
variety of contexts and may also act
in a negative or abusive way in the
absence of triggers. It is more likely
that these individuals have little
respect for any kind of authority or
rules, and may be unafraid of the
consequences of behaving badly.
ANTISOCIAL / ANGRY Individuals who may be without a diagnosable medical problem and consider A&E a place of safety and a way to receive attention. Often regular attenders at A&E, these individuals may look unkempt, unstable, or have poor personal hygiene.
While often harmless, these individuals can be manipulative or threatening at times.
Their knowledge of the system can be used to get around basic security
SOCIALLY ISOLATED
incident reports
A&ECulture
Intro
A&E Structure
Home
Patient types
RESPONSE
Individuals who may be without a diagnosable medical problem and consider A&E a place of safety and a way to receive attention. Often regular attenders at A&E, these individuals may look unkempt, unstable, or have poor personal hygiene.
While often harmless, these individuals can be manipulative or threatening at times.
Their knowledge of the system can be used to get around basic security measures. Personal knowledge of staff that has been built up over time can make their behaviour more distressing and vivid.
SOCIALLY ISOLATED
“Why are you letting that woman in before me!?”
Tone of voice: Assertive, reasoning
Response:
Body language:
INTOXICATED
Individuals who are drunk or otherwise intoxicated and may have diminished self-control or perception of the consequences of their actions.
Drinking alcohol and taking some drugs can
reduce people’s social anxieties and make the drinker less likely to worry about the consequences of his or her actions .
The effects of alcohol on cognitive functioning may reduce the individual’s ability to process or remember even basic instructions or solve simple problems.
RESPONSE
“ Get your filthy hands off me. My leg hurts and I’m
trying to sleep.”
Develop
Staff Perspective
254
Changes in activity and posture
• Increased or prolonged restlessness, body tension, pacing and excitability.
• Irritability.• Extreme anxiety.
Invasion of personal space • Intrusive demands for attention.• Blocking escape routes.• ‘Eye balling’.
You should take immediate precaution when any of these signs are identified.
The context
Why do visitors become violent or aggressive?
PersonalityPain/Anxiety
Quality of serviceEnvironmental factors
Violence/Aggression
Firstly, there is the individual or potential perpetrator. This person may possess a number of pre-existing characteristics that may make them more likely to commit a violent or aggressive act: for example, heightened stress levels, a tendency to violence, under the influence of drugs or alcohol, impaired reasoning or a short temper.
STAFF BOOKLET PAGINATION CMYK 141111.indd 7-8 14/11/2011 18:03:15
524
Warning signs
There are several cues that warn of imminent aggression and can help you to be aware of the visitor’s state of mind:
Verbal aggression and threats
• Facial expressions tense and angry.• Increased volume of speech.• Prolonged eye contact.• Discontentment, refusal to communicate,
withdrawal, fear, irritation.• Verbal threats or gestures.• Reporting anger or violent feelings.
It is also widely accepted that pain and discomfort increase aggression (e.g. Berkowitz, 1988), which means a patient’s symptoms can increase their likelihood of acting aggressively or violently.
Secondly, there are also escalators or triggers of violence and aggression. These are factors that are external to the individual, and could be associated with comfort, service experience or the presence of other people.
In any given context, the combination of personal characteristics and experiences, plus the presence of triggers or escalators, creates a ‘breaking point’ at which an individual will diverge from their normal pattern of behaviour.
STAFF BOOKLET PAGINATION CMYK 141111.indd 9-10 14/11/2011 18:03:15
Develop
Staff Handbook
INCIDENT DIARY
INTOXICATED CLINICALLY CONFUSED
SOCIALLY ISOLATED
DISTRESSED FRUSTRATED ANTISOCIAL
Mark each time a patient/visitor is aggressive or violent:
DATE:
SOCIAL
Develop
Reporting
Incidents Reporting
The incident reporting system is a good way to Oreri dolupta sunt et quatur, consenem es imenis non paris nus. Isin parciatia cum harumque vel enienis aciatem hilibus expeles tiatur sim dis eturis estiusantiam re preicipic te debisque porrum etur assitatur? Ulpa nem. Nam ratet officimi, tem is aute Odis ducition reritibusant odit magnis voluptur, quam estis eaquidesedi tem quia que volent periorp orporpore vollest, vernatur, sum que exerci ommos arit faci ut.
This week
Championed by:Staff participating:
Variables:
Results:
Develop
Reporting
Objectives- Taking product or service to launch.
- Ensure customer feedback mechanisms are in place.
- Share lessons from development process back into the organisation.
Deliver
Tools
88% 82% 78% 75%
Patients’ perceptions of the Guidance Solution
Impact of design solutions on hostility and non-physical aggression
-50% -25% -23% -2%
Evaluating
Deliver
Implementation
Tools
88% 82% 78% 75%
Patients’ perceptions of the Guidance Solution
Impact of design solutions on hostility and non-physical aggression
-50% -25% -23% -2%
Distributing conclusionsEvaluating
Deliver
Implementation
The team created a three-pronged set of design solutions tailored to the different needs of patients and staff.
Deliver
The solutions
PEOPLE
INFORMATION
IMPLEMENTATIONImproving staff interactions
Keeping patients informed
GUIDANCE
Deliver
TOOLKITFree design
recommendations
The solutions
An information package that guides patients through A&E, ensuring they have information about the department and how it works.
Deliver
Guidance Solution
OutcomeTreatmentAssessmentCheck in
Your journey through A&E
Walk in
Ambulance
The receptionist will check you in.
For people with life-threatening injuries or illnesses.
For people whose injuries can be assessed and treated in one step.
A nurse will assess the urgency of your injury or illness.
Most people will be able to leave A&E after treatment.
For people with very urgent injuries or illnesses.
We may need to find out more about your injury or illness.
People who need further treatment will be admitted to a hospital ward.
For people with less urgent injuries or illnesses.
You will be treated in order of urgency.
You will be seen by a nurse in order of arrival.
You may have to wait while we process your test results and decide on the best treatment.
Tests
Handover
Check in
Hospital
Assessment Leave A&E
Major Injuries
See & Treat
Minor Injuries
Resuscitation
Deliver
1 - Where am I?
2 - What’s the most important thing I need to know?
3 - Why am I waiting? How long will I wait?
4 - What happens at this stage?
5 - Where am I in the process?
Check in
Please take a ticket.
Reception staff will call you and ask for details like your name, address, date of birth and next of kin.
At busy times there may be a short wait before your ticket number is called.
People who are very unwell may be taken to a treatment room immediately. In this case, a receptionist will be called to the treatment area to complete their registration.
Check-in Assessment Treatment Outcome
Deliver
Walk in
Ambulance
The receptionist will check you in.
For people whose injuries can be assessed and treated in one step.
A nurse will assess the urgency of your injury or illness.
Most people will be able to leave A&E after treatment.
For people with very urgent injuries or illnesses.
We may need to find out more about your injury or illness.
People who need further treatment will be admitted to a hospital ward.
For people with less urgent injuries or illnesses.
You will be treated in order of urgency.
You will be seen by a nurse in order of arrival.
You may have to wait while we process your test results and decide on the best treatment.
Tests
Handover
Check in
Hospital
Assessment Leave A&E
Major Injuries
See & Treat
Minor Injuries
People in this area may be at different stages of assessment or treatment.
A&EWaiting area
This A&E Department is often very busy. We aim to treat everyone as quickly as possible, but waiting times can be long. Thank you for waiting patiently.
We see the most urgent cases first. This means that people who arrived after you may be called first.
Check in
Please take a ticket.
Reception staff will call you and ask for details like your name, address, date of birth and next of kin.
People who are very unwell may be taken to a treatment room immediately.
At busy times there may be a short wait before your ticket number is called.
When the nurse has assessed your injury or illness, we will have a good idea of how serious it is and what type of treatment you may need.
We aim to treat the most urgent injuries and illnesses first.
We aim to assess you within 30 minutes after check-in.
Please wait for your name to be called.
A nurse will assess the urgency of your injury or illness and talk to you about the type of treatment you need.
Assessment
Within each priority category, we treat the most serious cases first.
Patients who arrive by ambulance are assessed in the same way as people who arrive unassisted.
A specialist nurse, called the triage nurse, will assess the urgency of your injury or illness.
AssessmentCategories
Priority 1
Priority 2
Priority 4
Priority 5
Priority 3
Everyone is assessed using the same scale of priority categories: from 1 (life-threatening) to 5 (non-urgent)
Please wait for your name to be called by one of our technicians.
Children will be seen first, whenever possible.
During busy periods you may have to wait.
This unit takes x-rays for A&E and other departments in the hospital.
X-RaySeating area
The Major Injuries area is for people who have a serious injury or illness and who need clinical investigations and advanced nursing care.
We aim to treat you as quickly as possible. If you would like an approximate waiting time, please ask.
In Major Injuries we treat people who have a serious injury or illness.
Major Injuries
Resuscitation
Deliver
People in this area may be at different stages of assessment or treatment.
A&EWaiting area
This A&E Department is often very busy. We aim to treat everyone as quickly as possible, but waiting times can be long. Thank you for waiting patiently.
We see the most urgent cases first. This means that people who arrived after you may be called first.
Please ask us if you are worried about waiting times.
If you have to leave, please tell us, so that we can update our records.
Check in
Please take a ticket.
Reception staff will call you and ask for details like your name, address, date of birth and next of kin.
People who are very unwell may be taken to a treatment room immediately. In this case, a receptionist will be called to the treatment area to complete their registration.
At busy times there may be a short wait before your ticket number is called.
When the nurse has assessed your injury or illness, we will have a good idea of how serious it is and what type of treatment you may need.
We aim to treat the most urgent injuries and illnesses first.
We aim to assess you within 30 minutes after check-in.
Please wait for your name to be called.
A nurse will assess the urgency of your injury or illness and talk to you about the type of treatment you need.
Assessment
Within each priority category, we treat the most serious cases first.
Patients who arrive by ambulance are assessed in the same way as people who arrive unassisted.
A specialist nurse, called the triage nurse, will assess the urgency of your injury or illness.
AssessmentCategories
Priority 1
Priority 2
Priority 4
Priority 5
Priority 3
Everyone is assessed using the same scale of priority categories: from 1 (life-threatening) to 5 (non-urgent)
Please wait for your name to be called by one of our technicians.
Children will be seen first, whenever possible.
During busy periods you may have to wait.
This unit takes x-rays for A&E and other departments in the hospital.
X-RaySeating area
The Major Injuries area is for people who have a serious injury or illness and who need clinical investigations and advanced nursing care.
We aim to treat you as quickly as possible. If you would like an approximate waiting time, please ask.
Please be aware that it can be difficult to predict waiting times accurately, as some patients take longer to assess and treat than others.
In Major Injuries we treat people who have a serious injury or illness.
Major Injuries
Deliver
Works with frontline staff through reflective practices to support incidents with frustrated, aggressive and sometimes violent patients.
Deliver
People Solution
An online resource offering free high-level design recommendations to help ensure the built environment is optimised for patient comfort.
Deliver
Toolkit
In 2012, the design solutions were installed and piloted at Southampton General Hospital and St George’s Hospital, London.
Deliver
Installation
Discover DevelopDefine Deliver
Distributing conclusions
Evaluating
Implementation
PrototypingUser
Interviews
Customer journey walk
through
Character Mapping
Observing
Workshops
Staff interviews
User testingVisualising
Can you identify any service problems or issues within your field? Do you have any ideas how these could be improved using the service design principles?
Exercise
A Better A&EService Design: Innovation for the employed
A project led by PearsonLloyd
26-27 October 2015Brussels
European Social FundESF project 4985
Vlaanderenis werk
RecapDiscover DevelopDefine Deliver
Distributing conclusions
Evaluating
Implementation
User testing
PrototypingUser
Interviews
Customer journey walk
through
Character Mapping
Observing
Workshops
Staff interviews
Visualising
Implementation
In 2012, the design solutions were installed and piloted at Southampton General Hospital and St George’s Hospital, London.
Deliver
Incident Tally
This poster is to help you identify the different factors involved in patients and other service users becoming aggressive or violent. The Incident Tally is divided into four sections. Each week you decide what to monitor and write the names in the boxes (refer to the sample tally). When an incident occurs, add it to the tally in the appropriate section.
Based on the investment costs it was important that we proved the designs brought value to the Trusts.
Deliver
Design value
An evaluation was carried out at the two pilot Trusts to understand whether the solutions improved the patient experience and reduced tensions.
Deliver
Evaluation
Assumptions
Design solutions
- Better-informed patient waiting experience
- Increased staff capacity to reduce or mitigate aggression and violence
- Improved patient experience
- Improved staff morale
- Reduced staff absenteeism and turnover
- Reduced complaints
- Improved productivity
Reduced incidents
Improved outcomes
Deliver
The evaluation asked if the solutions:
1. Improved patients’ experiences of A&E?2. Reduced the amount of hostility, aggression and violence experienced by staff and patients?
Deliver
The evaluation asked if the solutions:
1. Improved patients’ experiences of A&E?2. Reduced the amount of hostility, aggression and violence experienced by staff and patients?3. Provided good value for money?
Deliver
The evaluation entailed patient surveys, staff surveys, ethnographic observations and management interviews. These were designed and conducted by ESRO and Frontier Economics.
Deliver
Evaluation
of patients said theimproved signagereduced their frustration duringwaiting times.
of patients feltthe Guidance Solution clarifiedthe A&E process.
For every £1spent on the design solutions,£3 was generatedin benefits.
Patients’complaints relatingto information andcommunication felldramatically post-implementation.
Threatening body languageand aggressivebehaviour fellby 50% post-implementation.
Key findings show:
Deliver
88% 82% 78% 75%
Patients’ perceptions of the Guidance Solution
The signs clarified the A&E process
The signs displayed the steps I actually followed during my time in A&E
The signs made me feel I could trust that
the hospital staff knew what they were doing
The signs made the wait less frustrating
Deliver
Impact of design solutions on hostility and non-physical aggression
Threatening body language or behaviour
Raised voice or being shouted at
(including hostile or aggressive tone)
Offensive language or swearing
Uncooperative behaviour
-50% -25% -23% -2%
Deliver
Primary data collectionPr
e-im
plem
enta
tion
Sites Staff survey
Patient survey
Ethnographic observations
Post
-impl
emen
tatio
n
Pilot sites(Aug-Sept 2012)
Pilot sites(July 2013)
Sample size: 120 across both sites
Sample size: 143 across both sites
Sample size: 93 across both sites
Sample size: 107 across both sites
Sample size: 593 across both sites
Sample size: 553 across both sites
yes
yes
yesno
yesno
Control sites(Sept & Dec 2012)
Control sites(July 2013)
Deliver
Average programme costs
Deliver
Costs
Project Planning £7,000
£12,500
£5,500
£20,000
£11,000
£4,000
Total £60,000
Guidance Solution
Expenses
People Solution
Development
Development
Implementation
Implementation
Average costs and lifespan
CostLifespan (years)Equipment
Signage 2
Digital Equipment 3
Leaflets 1
£15,000
£2,000
£3,000
Deliver
Secondary data collectionAugust 2011 - August 2012 August 2012 - August 2013
Monthly attendances
Monthly attendances
Monthly attendances
Staff numbers Staff numbers Staff numbers
PALS complaints
PALS complaints
PALS complaints
Violence & aggression records
Violence & aggression records
Violence & aggression records
Pilot sites Pilot sites Control sites
Deliver
Value For Money framework
The framework solely measures the reductions in incidents of psychological stress disorders from reduced aggression.
Deliver
Next steps
1. Develop a master plan 2. Get senior management to buy in3. Engage the workforce 4. Review current situation
Next steps
1. Develop a master plan 2. Get senior management to buy in3. Engage the workforce 4. Review current situation5. Adjust and reinforce
Further implementations have taken place at four Trusts. After initial success in A&E, Southampton implemented the People Solution every department.
Implementations
In 2014, the Guidance Solution was launched as a template version allowing Trust to purchase the designs and manage the implementation process themselves.
Implementations
Our designs are now implemented in twelve Trusts. The project has garnered interest from more than thirty Trusts from around the world.
Credits:
Client: Design Council, Department of Health (UK)
Design Team: PearsonLloyd, Tavistock Consulting, Helen Hamlyn Centre for Design, University of the West of England, University of Bath
Evaluation Team: Frontier Economics, ESRO
Pilot Trusts: St George’s Healthcare NHS Trust, London; University Hospital Southampton NHS Foundation Trust