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A presentation for Toastmasters D82, to be aware of the Toastmaster hierarchy the process and system of elections, and the window of leadership opportunities open to all.
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Voter Education for D 82Toastmasters
Nina John DTMApril 2014
The Toastmaster hierarchy
4 Clubs - Area
3- 4 Areas - Division
9-10 Divisions - District
Districts – 14 Regions
Toastmasters International
20 members-Club
MEMBER
Organizational hierarchy
• Members• Club Executive Committee • Area Council• Area Governor• Division Council• Division Governor• District Officer• District TRIO –LGM, LGET, Governor
Eligibility – Club Executive Committee• Member of good standing in the club• Voted in by members• Elections take place twice a year for clubs meting
weekly, once for those meeting fortnightly.
1 Member1 vote
Club Executive Committee
Eligibility – Area officers• Area Governor – currently, in D82, by selection (incoming Division Governor)• Area Council – Presidents, VPE’s & VPM’s of clubs
in the Area • + others appointed by Area Governor (Asst. AG. E& T, Asst. AG Mktg.)
Area Governor is appointed for a one-year term by the District Governor.
Eligibility – Division officers
Division Governor• Should have served six consecutive months as a
District Council member • Is elected once a year for a one-year term• Is elected by the District Council
District Executive Committee -1 vote each District Council -1 vote
each
Division Governor
Eligibility – District officers
• District PRO, Secretary, Treasurer• Appointed once a year for a one-year term• District Webmaster and Editor may also
be appointed
All are appointed by the incoming District Governor
Eligibility –District officers - LGM• Should have served six consecutive months as club
president Plus 12 consecutive months as one of the following: • Lieutenant governor education and training
Division governor• Lieutenant governor marketing • Area governor• Combination of lieutenant and division governor positions
District Executive Committee -1 vote each
District Council -1 vote each
Lt. Gov. Marketing
Eligibility –District officers - LGET• Should have served six consecutive months as club
president Plus 12 consecutive months as one of the following: • Lieutenant governor education and training (LGET)
Division governor• Lieutenant governor marketing (LGM)• Area governor• Combination of lieutenant and division governor
positionsDistrict Executive
Committee -1vote each District Council -1 vote
each
Lt. Governor Education &
Training
Eligibility –District officers- District Governor
• Should have served six consecutive months as club president
Plus 12 consecutive months as one of the following: • Lieutenant governor education and training (LGET)
Division governor• Lieutenant governor marketing (LGM)• Area governor• Combination of lieutenant and division governor positions
District Executive Committee -1vote each District Council -1 vote
each
District Governor
International Officers• International directors are members of the Toastmasters International Board of Directors,
each representing one of the fourteen Toastmasters regions. • International directors are elected to two-year terms.
Are elected by the clubs across the world, or their proxies carried by the TRIO, at the annual convention.
Each club -2 votesProxies carried by
TRIO
International Director
Proxies -clubs• Club elections – no proxies are allowed.• All members in good standing are allowed to
vote. • A majority of the members (51%) must be
present to form a quorum. • Voting is by simple majority
1 Member -1 voteNo proxies
Proxies –District elections (Cont’d.)
• Each member of the district council is allowed one vote. • A club proxy for the club president or
VPE allows one vote each.
1 District officer- 1 vote 1 club -2 votes Proxies – maximum of three
Regional Advisor (One for each Region)
• A Toastmaster of good standing• 12 consecutive months serving as a DG,
LGET,LGM or a combination thereof• RA’s report to the International President
through World Headquarters and serve a 16-month term
Is selected after application to TMI
Additional notes
• Only the roles given below are counted towards TMI leadership credit:
• Club Executive member (SAA to President)• Area Governor• Division Governor• District TRIO –Governor, LGET, LGM• Asst. posts are not counted for leadership, but
are eligible for contests!
Proxies –District elections
• Each member of the district council, the club President or VPE in attendance at the District Council meeting can vote.
• Any club member other than the President or VPE may carry the vote as a proxy for those unable to attend.
• Proxy templates are available online and must be submitted to the Credentials Desk for verification before the elections are held.
• Members carrying the proxy must be of good standing and the club must also be in good standing.
Proxies –District elections (Cont’d.)
• Any active member who carries the proxies of both the club president and the VPE is allowed two votes.
• A Toastmaster belonging to two or more clubs may cast one vote for each of two clubs, but is limited to a maximum of two votes.
• All other Toastmasters (except members of the district executive committee) are limited to a maximum of two votes, regardless of the number of clubs to which they belong.
Proxies –District elections (Cont’d.)
• Any Toastmaster who is also a member of the district executive committee and is carrying proxies, or representing two clubs, is allowed three votes.
• The maximum number of votes that any Toastmaster may cast is three, regardless of the number of clubs to which that Toastmaster belongs.
Quorum
• One-third of the club presidents and vice presidents of the district, or their proxies, must be present to constitute a quorum.
• If any business is transacted at a meeting where a quorum is not present, the action taken is deemed valid, provided it is later expressly approved in writing by the affirmative vote of a majority of district clubs on the basis of two votes per club.
Member resources –TMI website
• Officer Nomination Form TemplateOfficer QualificationsCredentials Desk
• District Election Voting• Floor Candidates• District Election Procedures• Proxy Form template
TMI resources
• www.toastmasters.org• [email protected] –for
clarifications on District or International processes/proxies
You are the most important part of Toastmasters.As a member, cast your votefor the best leadership –At Club levelAt the Division LevelAt the District LevelAt the international level