Time ManagementTime Management

By: Dana Laura Sahadeo, BA, By: Dana Laura Sahadeo, BA, BScN, RNBScN, RN

Sharing Some Sharing Some of My of My Personal Personal Experiences Experiences with Time with Time Management Management in my practice in my practice as a nurseas a nurse

What is it? OMG!!!What is it? OMG!!! You can’t save it, You can’t borrow it, You can’t lend it, You can’t leave it, You can’t take it, You can only do two things with it –

use it or lose it.What is it?

Answer: TIME!(Rupured, et.al., 1998)

Good Time Good Time Management Skills Management Skills Lead to:Lead to:

Poor Time Poor Time Management Skills Management Skills Lead to:Lead to:

↑ ↑ ProductivityProductivity ↓ ↓ ProductivityProductivity

↑ ↑ Energy LevelsEnergy Levels ↓ ↓ Energy LevelsEnergy Levels

↓ ↓ Stress LevelsStress Levels ↑ ↑ Stress LevelsStress Levels

OrganizationOrganization DisorganizationDisorganization

Accomplished TasksAccomplished Tasks Unaccomplished TasksUnaccomplished Tasks

Shorter Task TimeShorter Task Time Longer Task TimeLonger Task Time

+ Relationships+ Relationships - Relationships- Relationships

↑ ↑ Self-EsteemSelf-Esteem ↓ ↓ Self-EsteemSelf-Esteem

HealthHealth Illness Illness

Definition of Time ManagementDefinition of Time Management

Time managementTime management is the act or process of  is the act or process of planning and exercising conscious control over planning and exercising conscious control over the amount of time spent on specific activities, the amount of time spent on specific activities, especially to increase effectiveness, efficiency especially to increase effectiveness, efficiency or productivity. or productivity.

Time management may be aided by a range of Time management may be aided by a range of skills, tools, and techniques used skills, tools, and techniques used to manage time when accomplishing specific to manage time when accomplishing specific tasks, projects and goals complying with a due tasks, projects and goals complying with a due date. date.

This set encompasses a wide scope of This set encompasses a wide scope of activities, and these activities, and these include planning, allocating, setting goals, include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing organizing, scheduling, and prioritizing

(Wikipedia Encyclopedia)(Wikipedia Encyclopedia)

Ways to Manage Time EffectivelyWays to Manage Time Effectively Using time wisely Prioritization Planning Organization Scheduling Delegation Do Not Procrastinate Dealing with External Time Wasters Do Not Multi-task Maintain health

(based on NDSU Extension Service- University of Georgia Cooperative Extension’s Ten Strategies for better Time Management)

Using Time WiselyUsing Time Wisely

Keep a daily time log to help you Keep a daily time log to help you keep track of how you are keep track of how you are spending your timespending your time

Identify patterns in the way you Identify patterns in the way you currently manage your timecurrently manage your time

This will help you determine This will help you determine which activities require more or which activities require more or less of your timeless of your time

PrioritizationPrioritization

#1= Priorities #1= Priorities

Planning Planning ToolsTools

To-do listTo-do list

DiaryDiary

CalendarCalendar

NotebookNotebook

BinderBinder

Watch Watch

ElectronicsElectronics

OrganizationOrganization

Get rid of unnecessary clutter Delegate Tasks Act on it right away if time

permits File it temporarily until

necessary action is required Store it for later use

SchedulingScheduling

Schedule your time carefullySchedule your time carefully Make time for the important Make time for the important

things 1things 1stst

Schedule the most demanding Schedule the most demanding tasks for the time of day when tasks for the time of day when you are usually most energeticyou are usually most energetic

Learn to say Learn to say ““NONO”” in a respectful in a respectful manner (this is not always easy manner (this is not always easy to do)to do)

DelegationDelegation

Delegate tasks to others appropriately Delegate tasks to others appropriately (make sure it is within their scope of (make sure it is within their scope of practice, be aware of their skills, practice, be aware of their skills, capabilities, qualifications, certifications capabilities, qualifications, certifications etc)etc)

State task and explain what is expectedState task and explain what is expected Supervise every so often to ensure proper Supervise every so often to ensure proper

progression of taskprogression of task Show appreciation!!!Show appreciation!!! Be sure to say Be sure to say ““Thank YouThank You”” Give positive feedbackGive positive feedback Make constructive criticisms Make constructive criticisms

DELEGATION SAVES TIME!!!DELEGATION SAVES TIME!!!

Do Not ProcrastinateDo Not Procrastinate Stop postponing tasks for later.Stop postponing tasks for later. DonDon’’t be afraid to face up to the task t be afraid to face up to the task

NOW.NOW. You will have to face up to it at a You will have to face up to it at a

later time anyways and it may be later time anyways and it may be more difficult then especially more difficult then especially because you may have additional because you may have additional tasks that are more important at that tasks that are more important at that time.time.

Approach the task in parts. Do not Approach the task in parts. Do not try to do everything at once. It can be try to do everything at once. It can be overwhelming.overwhelming.

Give yourself credit for whatever you Give yourself credit for whatever you have done!!!have done!!!

Dealing with External Time Wasters

DO NOT ALLOW THE FOLLOWING TO GET IN YOUR WAY (SCHEDULE THE FOLLOWING DURING YOUR TIME OUTSIDE OF YOUR WORK TIME OR AFTER YOU COMPLETE YOUR WORK)

Telephone & Voice messages E-mail & Internet Personal Obligations (family) Socializing (friends) Social Networking

Unplanned Trips

PLAN YOUR TRIPS CAREFULLY. KILL TWO BIRDS WITH ONE STONE IF YOU CAN!!!

Do Not Multi-taskDo Not Multi-task

Will not be able to focus well on Will not be able to focus well on important task at hand important task at hand

Multiple distractionsMultiple distractions Several conflicting ideasSeveral conflicting ideas Leads to a stressful situationLeads to a stressful situation

MULTI-TASKING MULTI-TASKING DOES NOT DOES NOT TRULY SAVE TRULY SAVE TIME!!!TIME!!!

GIVE GIVE YOURSELF YOURSELF ENOUGH TIME ENOUGH TIME FOR EACH FOR EACH TASK AND SET TASK AND SET REALISTIC REALISTIC DEADLINESDEADLINES

Maintain Your HealthMaintain Your Health Eating Nutritious MealsEating Nutritious Meals Activity and ExerciseActivity and Exercise Regular checks ups at your doctorRegular checks ups at your doctor Hobbies and InterestsHobbies and Interests Relaxation and Deep Breathing ExercisesRelaxation and Deep Breathing Exercises Yoga and MeditationYoga and Meditation Fun events with family and friendsFun events with family and friends

REMEMBER YOU CANNOT CARE FOR OTHERS REMEMBER YOU CANNOT CARE FOR OTHERS

IF YOU ARE NOT CARING FOR IF YOU ARE NOT CARING FOR YOUYOU. YOUR . YOUR HEALTH AND WELLBEING IS OF UTMOST HEALTH AND WELLBEING IS OF UTMOST IMPORTANCE.IMPORTANCE.

TAKE TIME TAKE TIME FOR YOU!!! FOR YOU!!! TAKE A TAKE A BREAK!!! BREAK!!!

LOVE LOVE YOURSELF!!! YOURSELF!!!

Video Presentation: Video Presentation: Time Time Management for Nursing Students In A Management for Nursing Students In A NutshellNutshell

http://www.youtube.com/watch?v=GnLyG0FLvbc

ReferencesReferences

NDSU Extension Service- University of Georgia NDSU Extension Service- University of Georgia Cooperative ExtensionCooperative Extension’’s Ten Strategies for better s Ten Strategies for better Time Management (College of Agricultural and Time Management (College of Agricultural and Environmental Sciences and Family and Consumer Environmental Sciences and Family and Consumer ServicesServices

http://www.wiu.edu/advising/docs/Time_Management_Strategies.pdf

Time Management Tips For Nursing StudentsTime Management Tips For Nursing Students

http://www.youtube.com/watch?v=GnLyG0FLvbchttp://www.youtube.com/watch?v=GnLyG0FLvbc

Wikipedia EncyclopediaWikipedia Encyclopedia

http://en.wikipedia.org/wiki/Time_managementhttp://en.wikipedia.org/wiki/Time_management

Best of Luck To All Best of Luck To All Of You. Of You.

Remember You Are Remember You Are One Step Closer to One Step Closer to a Very Rewarding a Very Rewarding Profession. Profession.