Hosting a MOM Project: A lot of work but a lot of fun!

Anne Cressin

CFC Director of Dental Operations

TEAMS

Dental

Medical

Pharmacy

Patient Registration

Volunteers – Scheduling and grouping

– Volunteer Registration

– T shirts and lodging

Public Relations

Food and Beverage

Finance

Logistics*** BE ON THIS TEAM

WHO’s WHO

Dr. Terry Dickinson

– Approves project

– Works in the trenches

– Provides the “ final answer”

Barbara Rollins

– Sends you information

– Answers your questions

– Provides Assurance

WHO’s WHO con’t…

Bill Hall

– The “Set-up” guy

– Tells you what to buy & where (pipes and such at LOWES)

– Give hints & ideas (like be prepared for no delivery)

Dr. Cassidy Turner, Evan Sisson, Kim Isringhausen

– The important folks from VCU

– Dr. Turner: signs all the RXs & schedules students

– Evan Sisson: pharmacy guy

– Kim Isringhausen: schedules/works with students: how many, where they stay, what the rules are

Your Area Folks

– Contact from site

– Local community members

– Other folks (news, etc)

– 400+ Volunteers

– Needs and wants

– Offers and cancellations

– Sign up through

Richmond site OR

CREATE PERSONAL

HAVOC

– List(s) and more and

more hours…

– Setting limits (ON

COLLEGE STUDENTS)

VOLUNTEER SIGN UP

Volunteer REGISTRATION

Where to sign in

Where to go after signing in

Cliff and Mary Ann or else?

– JOHN DENNIS!!! STAR

HERO with an iPhone (The wonders of technology…. and

the trouble with too much going on!)

Knowing where they go to

sign in and where they go

from there

Patient Registration

Everyone needs to be informed and everyone

needs to be “on the same page”

Process is one thing/ space is another

– (especially when it storms!)

– Dealing with conflict in the middle of things

needing to be 2 (or more) of YOU

– Special exceptions: DR. DICKINSON

– Patients with and without Patience!!!

Medical and Pharmacy

Medical Screening Vs Dental

Triage

Blood sugar/ blood pressure: what

do you do

Pre screening on Ticket Day vs not

(oh yes!)

On site vs off site pharmacy

services

– Board of pharmacy laws vs don’t ask

don’t tell

– Your own crew – not needed???

Food and Beverage and Appreciation

Banquet or Pot Luck

Volunteer Donations

Work, work, and more work

– Unless you’re spoiled with a caterer

***LOGISTICS****

*Physical Space Layout*

Patient Areas – What’s the FLOW from start

to finish

– Tables and chairs or bleachers

SIGNS SIGNS SIGNS

outside in the wind and rain

inside clear designations

VCU Set up logistics

The Trucks – pay for gas and

driver

Dental Chairs – and suction and

electrical... SEE BILL HALL

Sterilization and other special

areas:

– Bio-hazard materials

– Pharmacy

Data collection

– Very important for VDA

More Logistics

Parking – on site vs on the street

– hired certified folks

Food

Porta Potties

Eye wash stations

Trash cans and dumpster

Bio hazard material

Office stuff

Off limits areas

COSTS AND DONATIONS

Facility

Compressor and generator (See Bill)

Gas and transportation

NC X-ray van

Lodging

Grants

In-kind donations--- and folks who want to come to your event

THANK YOUS

Banquet???

Gifts???

Cards???

Emails???

To Do or Not To Do

Visit and participate in a MOM or two or more before

you take this on…

– I learned a lot and had fun while doing so…

– I gave of my time and talents and felt what it was like to

volunteer

– I felt much more prepared having seen/done an actual

project

– QUESTION: WILL YOU DO THIS AGAIN

– Why or why not…