Planet aid malawi-2007

“FOOD FOR PROGRESS” MALAWI Planet Aid, Inc. with DAPP

a project funded by USDA

MAY 2007

∗ Total Control of the Epidemic (TCE)

∗ Farmers Club

∗ Teacher training at DAPP Teacher Training College in Chilangoma

∗ Construction and operation of a new Teacher Training College in Shire Highlands

∗ Nutrition Training

Dear Partners

The “Food for progress” programme in Malawi, funded by USDA and implemented by Development Aid From People to People in a Partnership with Planet Aid, Inc. started out in the 2nd half of 2006 and is now by end March 2007 up running with all main programme components in opera-tions. The partnership runs over 3 years and is in brief embracing the following programs:

Farmers Club

The program will organize 12.000 small scale farmers in clubs of 50 in each. The farmers will recieve training on how to increace their production and income.

Total Control of the Epidemic The program reaches out to 400.000 people in 4 areas. 200 Field Officers will mobilize the communities to control the spread of HIV/AIDS and deal with the consequenses of the disease.

Training of teachers for the rural areas. Teachers will be trained at the existing DAPP Teacher Training College to become teachers in the rural areas and a new teacher training college will be constructed in Shire Highlands.

Nutrition training Field Officers and student teachers will recieve training to expand awareness of the impact of nutrition on overall health.

“FOOD FOR PROGRESS” MALAWI * May 2007 The program in brief

1

The “Food for Progress” programmes have now passed the initial phases and are all on a good track - living up to the goals set out. Achievements as per 31.March

• The Total Control of the Epidemic has 200 Field Officers working in 4 areas. 201.849 people have been registered and introduced to the programme.

• Farmers Club has enrolled 12.000 farmers as members in 240 clubs. • The Teacher Training College at Chilangoma has a total of 126 students fully en-

gaged in their program and construction of the additional buildings is ongoing. • The construction of the existing college and the new college in Shire Highlands is

still awaiting the approval of the title deed of the land. A preliminary approval is expected to be granted in late April 2007 where after construction can start.

• The Nutrition Training has been prepared and is bound to start in May 2007.

“FOOD FOR PROGRESS” MALAWI * May 2007 Progress summary

2

PLAN ACCORDING TO TIMELINE ACHIEVED

First training for farmers

First meetings for farmers

The first meetings for farmers club has been conduct all the farmers attended the meeting.

Quarterly meetings

The first quarterly meetings for the farmers club committee has been held.

Project Launch

DAPP Farmers club has been launched by the Deputy Minis-ter of education.

Establishment of model fields

60 model farmers has been established and there busy doing land preparation.

Distribution of tools

1200 Farmers have receive farming tools these are the farm-ers who have been identified by the committees.

Procurement of tools for farmers club

1200 Farming tools have been procured, the tools comprise of Watering can, Garden folk, Hoe and Garden trowels.

Meeting equipments

All meeting equipments have been procured for all the pro-jects; this includes various equipments including Flip chart stands for all the offices.

Video and Photo equipments

One photo camera has been bought out 5 planned and a video camera for all Food for Progress projects.

Flags and Promotional materials The flags and banners have been produced.

Meeting Equipments Meeting equipments have been produced.

Training in Business management, grant application, loan application and repayments

The trainings will be under taken in the second semester.

Grant Distributions The grant distribution will be done in the second semester.

Establishment of Jetropha Nurseries 60 Jetropha nurseries has been established and 14,000 trees has been planted.

T-Shirts

The first training of farmers has been conduct, all the farmers attended the training.

1235 T-shirts has been printed and distributed to all the com-mittee members.

Installation of rope pumps 10 rope pumps has been installed in the four project areas.

Establishment of vegetable gardens

300 Vegetable gardens have been established and the farm-ers has been provided with different varieties of seeds.

Conducted lesson on Malaria prevention

All the farmers in the four project attended the Malaria lessons and they all participated in Malaria action campaign.

Conducted lessons on Child care All the farmers attended the Child care lessons.

Campaign on HIV/AIDs DAPP farmers club conducted HIV/AIDs action in all the four project areas, all the farmers participated in the campaign

“FOOD FOR PROGRESS” MALAWI * May 2007 Farmers Club

3


Establishment of vertiva nurseries 60 nurseries for vertiva have been established.

Establishment of group gardens 7 women group gardens have been established.

Field visits to farmers All the 12 000 enrolled farmers has been visited.

Quarterly meetings with committees 4 quarterly meetings have been held one in each project area.

Stakeholders meetings 4 stakeholders meetings have been conducted one in each project area.

District meetings We participated in three district meetings.


4

Farmers have planted new crops compaired to what they did before enrolling in the Clubs.

A total of ten rope pumps have been installed in all the project areas and they are all in use.

The farmers have been introduced to improve-ments such as how to get rid of insects.

Quarterly meetings have been held in each project area and all the farmers enrolled attended.

HIV/AIDS action has been introduced in all the four project areas by the Extension Workers.

The farmers make spouses and children to be part of the Clubs activities.


5


STARTUP PROGRAMME The Field Officers training The Field Officers were trained in December 2006 for 21

days. 203 were recruited to work with TCE as Field Officers.

FO present themselves to the people The Field Officers presented themselves to all the people in their fields by holding meetings with all the committees in their fields.

FO present themselves to local leaders The Field Officers presented themselves to all the local leaders in their fields. These local leaders are the traditional Authorities, Chiefs, School Heads and Church leaders. The Field Officers have mobilized the local leaders to be passionate with TCE.

Map out the field 2.000 people Every field officer has a map of his or her field. The maps are placed in their WAAR (Wards Aids Action Rooms) and at the TCE Corps and Division Offices in Zomba and Blantyre.

FO start Person to Person Campaign In January 2007 the Field Officers started the Person to Person Campaign and registered the community and 201.879 have been registered.

FO start registration of all the people The Field Officers have exceeded the registration of people as planned for March 31st.

EDUCATION AT ALL LEVELS Initial one week training course for FO The refresher courses have been scheduled within the troop

meetings on every Friday. The courses which were done during the initial training are also conducted during the troop meeting as a follow up of what was presented in the training.

Field Officer Manual written and handed to FO

The manual has been presented and handed over to the Field Officers.

Patrol Leader Manual handed to the patrol leaders

The Patrol Leaders are now in place. 20 Patrol Leaders have been recruited and trained in leadership skills for them to be able to lead.

Troop Commander Manual handed to TC’s

From the printing company the Manuals will be in office in mid April 2007

FO given their weekly tools The Field Officers are using their weekly tools i.e. household registers, reporting and planning, patrol inventories etc.

FO reading the TCE Publications We are behind in getting the Publication printed

FO trained in using PES (TCE Compliant)

The Field Officers were trained in using the PES and they have presented the PES to the people in their fields

FO becomes TCE Compliant 204 Field Officers know their HIV status and we are doing the individual plans on becoming TCE compliant

“FOOD FOR PROGRESS” MALAWI * May 2007 Total Control of the Epidemic

6


Short Courses on Friday meetings. The courses were presented: STI’s, how to Conduct lessons, Stigma and Discrimination, Psychosocial on Positive Living, prevention using a tool of hope kit, lesson analysis etc.

Long courses for FO. The Manuals will be in the office from the printing company in mid April 2007. (Field Officer as a Counsellor).

Training of Special Forces. Training of special forces will start in May 2007.

MEETINGS AND GATHERINGS FRIDAY Troop Meetings (All 50 FO). The Field Officers are meeting in 4 troops for troop meeting

every Friday.

Patrol Meetings (10 FO meet). The Patrol leaders are now in place and are trained to do their work. The Field Officers are meeting in their WAAR room to-gether with their Patrol leaders.

Patrol Leader meetings and workshops. The Patrol Leaders workshop was done in both Zomba and Blantyre and it will continue monthly for the next three months.

DCCC meeting (Management and work-shops).

The DCCC meetings (Division Command Communication Centre) are conducted every week on Saturdays.

Division Commander Forum (DCF). The Division Commander Forum meetings are conducted once a month.

Corps Commander Forum. The Corps Commander Forum is conducted once quarterly every year.

Mobilization of Passionates. The mobilization has started and is in its initial phase.

Organizing and registration of orphans. The Field Officers have already registered the orphans and referred them to orphan care groups and Social Welfare.

ECT - PERIODIC PLANS IN TCE

Local leaders mobilized to be Passion-ates.

The Chiefs and the local leaders have been mobilized to be Passionate.

Information and general knowledge about HIV/AIDS given by FO to people.

The Field Officers are giving people the HIV/AIDS information as they are doing the door to door campaign, 215,289 have been given basic information on HIV/AIDS and PES has been introduced to them in preparation for the second visit were they are going to be on a PES plan

Lessons on STD’s and STI’s. Field Officers have been given a course on STD’s and STI’s before teaching the communities.

Mobilization for VCT. People in all the fields have been mobilized to go for VCT and 370 people have gone for HIV testing. Mobile testing is being organized because Field Officers have many people who are waiting to be tested.


7


Condom demonstration and distribution. We have secured enough condoms for the Field Officers and so far 56,109 have been distributed.

Condom outlet organized. 55 condom outlets have been established and 55 passionates have been trained to care for the outlets

Perpendicular Estimate System. The Perpendicular Estimate System has been presented to the people in the community.

Establishment of TCE libraries. The publication will be in the office from the printing company in mid April.

Registration of sick people. The Field Officers are referring the sick people to HBC in their fields as they are partners in the HIV/AIDS field.

Identifying of all vulnerable people. The orphans and the chronically ill were identified and referred to Orphan Care Groups and Home Based Care Groups.

PES Campaigns. PES presentation is a one day campaign conducted when the Field Officers start their work. They are also trained on how to present the PES to other people (community).

Reports from FO. The Field Officers are reporting in every troop meeting which takes place every Friday.

Reports from Troop Commanders. The Troop Commander reports to the DCC every Saturdays in the DCCC.

Reports from DC to CC. The DC reports to the CC every month and every week the plan is presented.

Field visits by TC and SF. All visits are recorded in the Field Visits Form.

Quarter reports to partners. The quarterly reports are sent to donors and partners monthly and quarterly.


8


The Perpendicular Estimate System has been presented to the people in the community.

Short courses to train field officers are held on a weekly basis during the troop meetings.

The Field Officers are a Household register when talking to the individuals in a household.

The Field Officers are giving people the HIV/AIDS information when being registered.

The Field officers are often to visit a household more times in order to meet all members.

The orphans and sick people are being referred Orphan Care groups and Social Welfare.

9

“FOOD FOR PROGRESS” MALAWI * May 2007 DAPP Teacher Training College Chilangoma

10

PLAN ACCORDING TO TIME LINE ACHIEVED

ORIGINALLY PLANNED ACTIVITIES TRAINING AND GRADUATION OF TEAM 2006

Training of 50 students to take place - 50 students from Team 2006 have completed the Construction Period and have started the Period: Teaching Practice and Further Studies

ORIGINALLY PLANNED ACTIVITIES ENROLLMENT OF 50 STUDENTS TEAM 2007

The enrollment process for Team 2007 to start in December and The Team to Start Training April 1st 2007.

The Ministry of Education has changed the calendar - as a result the team will start July 2007. The enrollment process has started and many applications are being received.

ORIGINALLY PLANNED ACTIVITIES EXPANSION OF THE COLLEGE

Construction to be finished April 1st 2007.

All the planned hostels at the college are being constructed at one time. Hostels for 130 students are being constructed. They will be finished May 31st.

Construction to be 60 % finished. Class Rooms for 80 students are under construction. The construction is 60 % completed.

ORIGINALLY PLANNED ACTIVITIES EMPLOYMENT OF ADDITIONAL PERSONNEL

Employment of additional personnel to start in April 2007.

One Team Teacher, 2 group teachers, 2 subject lecturers and 1 driver have been employed.

ACTIVITIES MADE POSSIBLE DUE TO INCREASED FUNDINGS TRAINING OF STUDENTS

62 students team 2005 to continue. 59 students are doing their teaching practice in 11 rural pri-mary schools close to the college. 3 Students from the team have written supplementary examinations and will soon join the others.

13 students from the Team 2006 to start the training in August

13 students have completed the Construction Period and have started the Period: Teaching Practice and Further Studies

Employment of a Financial Administra-tor to take place in September and Oc-tober

The Financial Administrator was employed and is securing the good administration.


11

PLAN ACCORDING TO TIME LINE ACHIEVED

ACTIVITIES MADE POSSIBLE DUE TO INCREASED FUNDINGS PROGRAMME DEVELOPMENT

Program Development to take place during the whole year

Production and reviewing of DMM tasks for big parts of the curriculum has been carried out. Preparations for the school based teaching practice for Team 2005 where the Humana TTC concept and the Malawi Govern-ment Curriculum has been united in a design of the period. A lecturer has attended a course on Frontline Institute, Zim-babwe.

Purchase of computers and books to be done in November and December

33 laptops have been bought and are in full use. Books for College Library have been bought.

Purchase of cars, minibus, computer equipment

1 Mitsubishi L-200 purchased and in use. 1 Motor bike has just arrived.

Information and Documentation Year Reports in December and Janu-ary. Documentation in Connection with Launch Ceremonies in March.

Writing of Year Reports was done. In connection with Launch TV documentaries as well as other information materials were produced.

ACTIVITIES MADE POSSIBLE DUE TO INCREASED FUNDINGS INFORMATION AND DOCUMENTATION

ACTIVITIES MADE POSSIBLE DUE TO INCREASED FUNDINGS CONSTRUCTION

Construction of Hostels and Class-rooms for 80 students 40 % to be finished by April 30th and to be completed by August 31st

Hostels for 130 students are being constructed to be finished They will be finished by May 31st. Class Rooms for 80 students are under construction. The con-struction is 60 % completed.

Completion of Outdoor infra structure. Grass and hedges have been planted. New footpaths estab-lished and new bridges constructed.


Class Rooms and hostels for 130 students are un-der construction.

Team 2006 has trained choir singing - a useful and joyful tool for a teacher to master.

The Deputy Minister from Ministry of Education is being explained about the programme.

59 students are doing their teaching practice in 11 rural primary schools close to the college.

50 students have completed the Construction Period at the College.

Training preschool teachers is a part of the acti- vitivities at the College.

`

12

`

The overall timeline for DAPP Teacher Training College, Shire Highland in the Operation Manual has been changed due to an unexpected long procedure of the legal matters in terms of passing the land on from Ministry to another. Construction will start in 2nd quarter of 2007 and operation is expected to start in late 2007. The mentioned changes does not affect the intended outcome as agreed to in the contract.

PLAN ACCORDING TO REVISED TIMELINE

ACHIEVED

START UP OF ACTIVITIES Submission of Environmental Impact Assessment.

“Project Brief” was submitted in October 2007. The final report, based on guidelines from review of project brief submitted in January 2007 to Department of Environ-mental Affairs.

Approval of Environmental Impact As-sessment.

The report is expected to be finally approved the 25th April 2007.

CONSTRUCTION - PRELIMINARY Receive architectural drawings from the architect

The architectural drawings has come.

Local engineer starts to make technical drawings and specifications

All technical drawings as well as electrical and sanitary draw-ings have been made by local engineers.

Present the design of the College to lo-cal key persons

The drawings have been presented to the Director of Planning from Shire Highlands Educational Division and to the District Commissioner.

Quatations from contractors procured The construction work has been out for public tenders and about 8 quotations were submitted.

Bill of Quantities finalised Pending. This will be finalized as soon as DAPP has got a final approval of having the land.

AUTHORIZATION OF AND LICENCE TO TTC 2 Submitting drawings and specifications to Ministry of Education.

The Director of Planning from Ministry of Educations has seen and approved the drawings and the specifications.

Meetings with local authorities where the baseline survey will be carried out.

Meetings with DC Thyolo, T/A Bvumbwe and thereafter with the primary school adviser from Thyolo District were held and it was agreed to where the baseline survey should be done.

Contact to locally appointed helpers. The headmaster of the primary school which was the base for the survey was contacted and was a good helper.

ESTABLISHMENT OF BASELINE

“FOOD FOR PROGRESS” MALAWI * May 2007 DAPP Teacher Training College, Shire Highlands

13

PLAN ACCORDING TO REVISED TIMELINE

ACHIEVED

ESTABLISHMENT OF BASELINE - continued Production of questionnaires. Questionnaires were made and elaborated together with the

students, Team 2006 at TTC Chilangoma who were to carry out the survey.

Courses for the group which will conduct the baseline survey.

4 courses where held with the students from TTC Chilangoma to prepare them for conducting the baseline.

Collecting of data and statistic starts. The 63 students were based in primary school in the middle of the area in which the survey was to be conducted. During a week the visited the 70 villages and collected the data from the households.

Conclusion and a final report made. All informations has been joined and a conclusion made.

Copies of the report handed over to the local authorities.

Pending.

PROMOTION OF PARTNERSHIP Launching ceremony with all media in-vited.

Planet Aid Inc and DAPP Malawi hosted a Launch the 20h and 21st March 2007. 1.000 people attended the celebration. National TV, radio and the newspapers were covering the event. Very during the week leading up to the Launch inter-views and informations were brought in TV, radio and in the newspapers.

Pamphlet produced to promote the Part-ner Ship.

A pamphlet and a booklet has been produced.

“FOOD FOR PROGRESS” MALAWI * May 2007 DAPP Teacher Training College Shire Highlands

14

“FOOD FOR PROGRESS” MALAWI * May 2007 Nutrition training

14

“FOOD FOR PROGRESS” MALAWI * May 2007 From the projects

Nutrition training of the 200 Field Officers and Team 2006 and 2007 from the Teacher Training College at Chilangoma will start May 2007.

“FOOD FOR PROGRESS” MALAWI * May 2007 Official Launch the 20th and 21st of March

The 20th and 21st of March 2007 Planet Aid Inc. and DAPP Malawi hosted a Launch of the Food for Progress programmes. Representatives from Ministry of Health, Agricul-ture and Education and from USDA, Pretoria attended along with many members from the 5 districts, representatives from the traditional authorities, other NGOs, trailblazers, local communities and all people working or studying in one of the many DAPP pro-jects. More than 1.000 in total took part in celebrating the programmes which are reaching out to at least 1/2 million Malawians during the 3 year project period. The national television, radio and al newspapers covered the event thoroughly. The 21st was a “Big Walk” through the main streets of Blantyre, ending up at a Fair Ground where speeches were held - all again paying tribute to USDA for the funds which enable Planet Aid Inc and Development Aid from People to People implement the project to the great benefit of Malawians.

16

Health & Medicine

Planet aid malawi-2007