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The Coca Cola Foundation, in association with Rotary, USAID and the Department of Health will be holding free family health days at 180 sites in South Africa from 9 to 11 May. Free TB screening and HIV testing along with many other free health services and aice.
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ROTARY FAMILY HEALTH DAYSSOUTH AFRICA
9 – 11 MAY 2013
2
AIM OF PLANNING MEETING
To communicate information to Rotary Clubs concerning the Rotary Family Health Days in May 2013. This is to ensure Clubs are able to effectively plan their sites and facilitate the smooth roll out of the services being offered by the Department of Health and the other partners.
3
AGENDABrief overview of:
Rotary Family Health Days
Role of Department of Health
Role of Rotary
“Building” of sites
Monitoring and Evaluation
Timelines
Security
Financials
Media and PR
Local Partners
4
RFHAMarion Bunch
DOHROTARY
STEERING COMMITTEE
CDCUSAID
COCA COLA/TCCAF
MEDIA/PR
LOCAL PARTNER
BottlersAG’S
REGION REPS
ClubsSITE
DOHProvince
DOHDistrict
Programme DirectorSue Paget
ROTARY DISTRICTS IN SOUTH AFRICA
WHAT IS RFHA?
o Rotary International Action Group
o Expanded from just HIV/Aids Focus to fall in line with the 6 Focus Areas of Rotary International
o Taken the lead in disease prevention
Page 7
To improve the lives of vulnerable children and families by mobilising Rotarians and partner organizations globally in the fight against HIV/AIDS and other diseases. Together we support the implementation of, and provide sustainability for, child-centered disease prevention programmes in the developing world.
Rotarians for Family Health and AIDS Prevention (RFHA)
WHAT ARE THE ROTARY FAMILY HEALTH DAYS?
o Initiated by Rotarian Stephen Mwanje from Uganda
o To provide 3 days of Free Health Care to disadvantaged communities
o Asked Marion Bunch to find partners and money
o Uganda, Nigeria and Kenya in their 3rd year. Now in South Africa.
o Vision to make it a Pan African initiative
o Driven by RFHA and Rotary Clubs in South Africa at 180 sites in all 9 Provinces in conjunction with partners
o CALL TO ACTION: TO FULFIL A COMMON PURPOSE AND GOAL FOR ALL ROTARIANS
SERVICES TO BE PROVIDED HCT CAMPAIGN
HIV testing and counselling
TB screening
Diabetes screening
Hypertension screening
Condom supply
EPI
Measles inoculation
Polio drops
Others to be decided
NUTRITION AND LIFESTYLE CHOICES
Vitamin A administration (children between 12 – 59 months)
MALE CIRCUMCISIONEducational literature only
CERVICAL CANCEREducational literature only
MALARIAEducational material at certain sites in northern areas of SA
\
Page 10
RFHA’s Signature Program “Rotary Family Health Day”An Interdependent Partnership Model
Mobilize Community
Volunteer Support
Primary Funder
In-Country
Approval and Support and More
RFHAManagement
ResponsibilityObtain Partners,
Resources, Funds
NGOs ROTARY CLUBS
MINISTRY OF HEALTH
THE COCA-COLA AFRICA
FOUNDATION
THE COCA-COLA
SYSTEMMedia and
Bottler Support
Event Management
Medical / Technical Services
Monitor and Evaluate
U.S. GOVERNMENT, CDC, USAID
Fund the NGOs
DEPARTMENT OF HEALTH
Minister Motsoaledi DG Precious Matsoso DDG Dr Yogan Pillay Thato Chadirikire HCT EPI Nutrition Social Mobilisation unit Monitoring and Evaluation unit Media and Communications Letter of alert to Provincial level
LETTER OF INTENT FROM DOH
DEPARTMENT OF HEALTH
Provide health services at each of the 180 sites over the three days
Engage with the CDC and USAID
Provide a Monitoring and Evaluation template to be used at all sites
Estimate targets at each site
Assist Rotary with Social Mobilisation advice
Assist Rotary with Media campaign advice
Provide a Plan and Contacts for the roll out of services at National, Provincial and District Level
Engage with Rotary at a National, Provincial and District level
ROTARY ROLE OVERVIEW
Establish Rotary structures around RFHD’s in each District
Identify all 180 sites in 9 provinces in South Africa
Engage with DoH (USAID/CDC) at National, Provincial and District level
Develop a media campaign to assist in social mobilization
Management of the 180 sites
Provide add on services at the sites
Monitoring and Evaluation at each site
Identify a launch/close site with the DoH
NATIONALDepartment
of Health
RFFA Representati
ve
PROVINCIALManagers
Department of Health
Rotary District Steering
Committee Representati
ve
DISTRICTDepartment
of Health and Partners
(CDC/USAID)
Rotary Clubs and
Designated Site
Champion
PLANNING DOCUMENT
RELATIONSHIP BETWEEN DOH AND ROTARY
SITE
PLANNING STEERING
COMMITTEE DOH CDC
USAID RFFA COCA COLA
2023-04-10 16
Oct Nov Dec Jan Feb Mar Apr MayTask
Rotary meetings with DoH
Rotary identification of sites
DoH Alert letters to Provincial DoH
Submission to DoH of sites
Rotary contact with provincial DoH
Rotary/DoH Planning meeting 17-Jan
Rotary/DoH Media meeting 16-Jan
DoH plan of services at each site 31-Jan
Communication of plan to Rotary Steering Committee 01-Feb
Communication of plan to DoH District level
Rotary site to contact DoH District Level
Rotary site to plan add on services
Briefing with Minister Motsoaledi 22-Feb
Rotary re evaluation and confirmation of site
Rotary Family Health Days
Media framework
Media roll out
DoH validated M&E figures
Department of Health Rotary Club Rotary District Media Rotary Districts/Club
TIMELINES
SITES – ROTARY RESPONSIBILITY
Each site to have a Rotary Champion who will manage:
Relationship on site with DoH, CDC, USAID contacts
Co-ordinate “add-on” services through Rotary club connections eg: optometry, hearing, hand washing, distribution of sanitary towels, breast cancer screening, etc.
Assist the DoH with administration of polio drops
SITES/RESPONSIBILITY CONTINUED:
Manage the logistics and planning around the site e.g.: security, tent, chairs, tables, monitoring of the people coming through the site, delivery of water from Coca Cola bottlers, t shirts, sanitary towels, duty roster for Rotarians, photographer etc
Monitoring and Evaluation, sanitary towel distribution, registration, marshalling, assist with the adminstration of polio drops
catering for staff/volunteers
MONITORING AND EVALUATION ON SITE
o The DoH will provide an M&E template for all sites
o Monitoring and Evaluation will be done by the DoH and their partners on the services they are offering.
o Rotary site to Monitor and Evaluate its add-on services and the number of people visiting the site separately
o A dedicated Rotarian at each site should collect the data from DoH and Partners at the end of each day.
o Validated figures to be given to Rotary by the end of May by the DoH
2023-04-10 20
SECURITYNo free food or drinks to be given out at sites
Guidelines on security requirements will be given to all Steering Committee heads for dissemination to Rotary Club site champions eg. alert local police station, fire station, ambulance etc
Steve Margo has made contact with ER 24
Water should be available on site should someone need it urgently
T SHIRTS
Compulsory for all Rotary workers
Coca Cola, RFHA/Rotary and Department of Health logos to appear
Organised at Programme Director level
Sent to relevant collection points in Districts
2023-04-10 22
LAUNCH AND CLOSING SITE
To be identified
Gauteng, Tshwane or Ekhuruleni
President, Minister, RI Representatives, Partners, Dignitaries, Mediawill attend
Managed by Rotary with the help of Coca Cola Eventing Company
Possible closing site on the Saturday in another Province
2023-04-10 23
FINANCIALPDG Anton Meerkotter is the appointed RFHA
financial advisor
Supported by Financial counterpart on each Steering Committee
Budgets are complete
Information and process will be communicated to clubs through the Steering Committee Heads
Full reports and reconciliations to be given to Programme Director by end May
2023-04-10 24
MEDIA AND SOCIAL MOBILIZATION PLAN
PDG Shirley Downie – National Co-ordinator
National and Regional plan has been developed
Advisors: President Kanthan Pillay and Dr Sarah Britten
Budget – in-kind support
Templates supplied for consistent look and feel
Media representatives in each District
RADIO30” advert in all 11 languages
DoH/Coca Cola and Rotary finalise radio stations
Adverts will be flighted from mid-April on:national radio channels local channels
Clubs can contact their local radio stations to flight adverts as part of the Public Service Announcement (PSA)
INTERVIEWSInterviews with executives from the DoH, Coca
Cola and Rotary will be arranged on as many stations as possible.
Clubs are encouraged to do likewise with their local stations.
29 April: Minister of Health to launch the EPI programme and he will announce the Family Health Days event
TVExecutive interviews with eTV and SABC Morning
Live and possibly one or two other SABC related programmes.
TV news channels presence for the official opening.
29 April EPI (Expanded Programme on Immunisation) launch day – TV news channels
PRINT Posters
Pamphlet – A5
Press releases: pre/during and post
National and local newspapers
Basic press release will be sent to clubs to use. They can add their local event details
Send all press releases to Shirley Downie – [email protected] for collation.
Photos: to be over 3MB for media publication and websites
PRINT PROCESSPosters
Design to be completed by the first week of February. Artwork will be emailed to all the site champions in pdf format. Telkom’s Call Centre number will be on all posters (if they confirm their
involvement).alternatively: email address of the site liaison
Clubs to: submit poster numbers they need for their sitesobtain printing quote locallysubmit quote to PDG Shirley Downie
Payment to be effected via PDG Anton Meerkotter/Steering Committee
SOCIALStakeholder websites
Club website
………and more!Telkom SA – negotiating a call centre toll free
number
Loud hailers
NGOs - ‘word-of-mouth’
PARTNER ROLE
Coca Cola
Coca Cola bottlers
Nampak
Pharmaceutical companies
Vaccine suppliers
National Laboratories
Private hospitals (nurses)
POST EVENT Reporting structure post event
All financial, site (club), DoH feedback to be given to Steering Committee Heads by 30th May
Monitoring and Evaluation included
DoH to give validated figures by 30th May
Final reports to Programme Director by 1st June
Final report to RFHA CEO Marion Bunch by 14th June for submission to Coca Cola funders
… and planning for 2014!
THANK YOU