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SCURL Metadata and Collaborative Collection Management event
SCURL and SUNCAT: Serials Holdings Comparison service
Natasha Aburrow-Jones (SUNCAT Project Officer)
Introduction to SUNCAT• SUNCAT: the Serials Union Catalogue
for the UK• Project started in 2003; service
launched in 2005 – and still going strong!
• 100+ Contributing Libraries – National, University, Specialist
SUNCAT & collaboration• SUNCAT is a collaborative effort
between EDINA and the Contributing Libraries
• SUNCAT would be nothing without the Contributing Libraries – our most valued resource (they send us data!)
Contributing data to SUNCAT
• We receive data in all sorts of formats• We receive data catalogued to all sorts
of standards (often within one file!)
• We haz all the acronyms:– Content: AACR2, RDA, DCRM(S) and (B)– Carrier: MARC21, MARCXML, csv, Word
documents, Excel spreadsheets, etc.
Normalisation• We have to normalise all this incoming
data, so that it can be loaded into SUNCAT – and matched!
• Each library has its own data specification, based on data supplied
Matching
• Matching algorithm ensures that all records for the same title are collated into one set.
• There are exceptions – usually data based!
• New algorithm being developed in-house; hope to improve on current matching results
How SUNCAT can help: tools• Union catalogue search functionality
– location service for journals and their constituent articles
• Repository of high quality bibliographic records
• Z39.50 downloading functionality• My SUNCAT• Holdings Comparison service
Holdings Comparison
• Supports collection management decisions– Aggregated data provides overview of
serial holdings across the UK– Identify rare / unique titles for long term
preservation & continuing access– Identify possible items for rationalisation
• Who else holds titles locally• How do holdings compare with similar
institutions
Holdings Comparison• Compare holdings for many titles• Can compare against all SUNCAT
Contributing Libraries, or your preferred selection
• Several output options available – detailed, or overview, and export results
• Can filter and order results as appropriate
Holdings Comparison: how it works
• Create a data set
Holdings Comparison: how it works• Log in to My SUNCAT
Holdings Comparison: how it works
• Submitting a file:– Provide information (no. rows, ISSN column,
characters used to separate columns)– Select libraries (if appropriate)– Select other limits (if appropriate)– Click on “Submit Form”
Holdings Comparison: how it works
Holdings Comparison: how it works
• Once the job has completed, you will be sent an email:
Holdings Comparison: how it works
Holdings Comparison: how it works
Holdings Comparison: how it works
Holdings Comparison: how it works
• Possible to download csv files of:– Entire job– Filtered list view
Holdings Comparison: how it works
• csv download result
Summary
• SUNCAT consists of collaborative metadata
• SUNCAT can help libraries make the most of that metadata in real-life situations
• SUNCAT can help with collection management issues for serials
