How to Leverage Technology to Decrease Outside Legal Spending

877.557.4273

catalystsecure.com

How to Leverage Technology to Decrease Outside Legal Spending

Centralize | Simplify | Save

Rees W. Morrison Larry Barela Mark Noel

Speakers

SpeakersRees W. Morrison | Principal | Altman Weil Inc.

Larry Barela | CTO | Catalyst

Mark Noel | Managing Director, Professional Services | Catalyst Mark is a former IP litigator and research scientist who specializes in helping clients use technology-assisted review, advanced analytics, and custom workflows to deal with large-scale matters.

A member of the leadership team since the launch of Catalyst 15 years ago, Larry is instrumental in shaping our award-winning technology and is a key driver of innovations that enhance customer value.

Rees has over 25 years of experience advising law departments on cost control, department structure, process improvement, outside counsel management, performance benchmarking, and other key issues.

Thank you for joining us! We’ll cover…

Challenges for corporate legal teams – Key findings from the Altman Weil Survey

New processes for getting oversight of outside legal spending

How to leverage technology to better manage costs

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Agenda

Challenges of new technologies

Lack of innovation in service delivered by law firms

Persistent cost pressures

!

The Stress on Law Departments Is Increasing

– Altman Weil's 2016 Chief Legal Officer Survey

6.6% report getting real value from those efforts

39% of law departments report collecting and analyzing management metrics to improve efficiency

CLOs Have Difficulty Putting a Number on Discovery Spend

39%6.6%

0

20

40

60

80

0 1 2 3 4 5 6 7 8 9 10

73

7.7 9.34 1.3 1.3 0 1 0.3 0.3 1.7

Number of your top ten law firms that provide useful data analysis

When the survey asked how many of their top 10 law firms have provided useful spend analysis to the law department, 73% of CLOs reported that none of them had.

- Altman Weil's 2016 Chief Legal Officer Survey

0 = None of our top ten firms 10 = All of our top ten firms

External Legal Spend as a Percentage of Revenue

Reducing discovery costs means more than just lowering user fees or the price per gigabyte.

It means treating discovery as a business process, one made more efficient through a central, core repository where reuse means less human time and better reporting.

Legal Departments Need a Better Way to Reduce Costs

Each has its own system and procedures with inevitable complications, delays and inefficiency when it comes to interacting with others.

This also reduces the amount of data and documents they need to review.

1 Start by reducing the number of vendors you use to collect, process and hold data.

Simplify

Tags such as privileged, confidential, or hot follow the documents as they are promoted to individual matters so you can reuse valuable work product and minimize storage.

2 Load data directly into a core repository—particularly “frequent flier” custodians and documents needed for multiple cases.

Simplify

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This makes it easier for the team to get up and running quickly with less work.

3 Create site templates for different types of matters with consistent field structures, standard coding forms, and similar displays.

Simplify

4 Develop discovery playbooks with standard practices and procedures for creating budgets, hiring staff, reviewing documents, reporting, and productions.

Simplify

Real-time reporting helps you stay on top of cases and ensures that each is progressing according to plan.

5 Use customized reports to track case progress, both individually and across all matters.

Simplify

Get real-time feedback on individual cases and across your caseload.

• Cost reports

• Case status and progress

• Activity history

• Collections and storage

• User summaries

• Custom reports (thousands of options)

Track the Metrics that Will Get You the Best Visibility

Reporting: Ingestion




Reporting: Active Matters




Reporting: Highlights








Reporting: Project Management

Reporting: Project Management

Reporting: Monthly Billing

Reporting: Monthly Spend

Reporting: Counsel Spend Summaries

Reporting: Counsel Summaries

Reporting: Outside Counsel Spend

Reporting: Timekeeper Hours

Reporting: Cost Reports

Reporting: Case Reports

Reporting: Activity History

Reporting: Nearline Data

Reporting: User Summaries

Q&A You may use the chat feature at any time to ask questions

Thank You for Joining Us!Rees W. Morrison | Principal | Altman Weil Inc.

Larry Barela | CTO | Catalyst

Mark Noel | Managing Director, Professional Services | Catalyst Mark is a former IP litigator and research scientist who specializes in helping clients use technology-assisted review, advanced analytics, and custom workflows to deal with large-scale matters.

A member of the leadership team since the launch of Catalyst 15 years ago, Larry is instrumental in shaping our award-winning technology and is a key driver of innovations that enhance customer value.

Rees has over 25 years of experience advising law departments on cost control, department structure, process improvement, outside counsel management, performance benchmarking, and other key issues.

877.557.4273

catalystsecure.com

How to Leverage Technology to Decrease Outside Legal Spending

Centralize | Simplify | Save

Rees W. Morrison Larry Barela Mark Noel

Speakers