Open Streets OKC Volunteer Training (Spring 2015)

occhd.org/wellnessnow TEAM UP FOR A HEALTHY COMMUNITY

Open Streets OKC Volunteer Training

October 2015


What is Open Streets OKC?

• Open Streets OKC video

• Spearheaded and funded by Oklahoma City-County Health Department Wellness Now Coalition. • Partners include Association of Central OK Governments, YMCA of

Greater OKC, Oklahoma City Public Schools, Neighborhood Alliance of Central OK, Capitol Hill Mainstreet Association, SW 29th St District (La29)

• Car- and motorized-activity-free space that allows the community to reclaim public space, get out on a Sunday afternoon and be active.

https://www.youtube.com/watch?v=ExRuwbpV1dw


Check-In Procedures

• Please report to the OCCHD Preparedness trailer 30 minutes before your scheduled shift.

• There are two designated parking locations for volunteers: Capitol Hill Elementary (2717 S. Robinson Ave) and Lee Elementary (424 SW 29th St)


Check-In Procedures

• Please bring a photo ID to check-in at the OCCHD Preparedness trailer located on SW 29th St and Harvey.

• At check-in you will be given your volunteer t-shirt, instructions on where to meet your block captain to start your shift, and a volunteer badge.


ParkingOfficial Volunteer Parking: • Capitol Hill Elementary• Lee Elementary• Empty lot east of Auto

ZoneOther Event Parking:• Capitol Hill High School

(500 SW 36th St.)• Sears (4400 S. Western

Ave.)• Shuttles will be available

from the high school and Sears


Check-Out Procedures

• At the end of your shift, you will be relieved by your block captain and can proceed to the OCCHD trailer where you checked in to complete check out. • Please do not leave your post without first

being relieved by another volunteer or speaking to your block captain.


Event Timeline• Early Bird shift: 7:00-11:30AM

• Event shifts (depends on role):• 11:00AM-2:00PM (Will work where needed)

• 2:00pm-4:30pm (Will Work Where Needed)

• 11:30AM-2:00PM (Volunteer Care)

• 2:00PM-4:30PM (Volunteer Care)

• 11:30AM-4:30PM (Route Rabbits, SpaceWalk, Intersection Monitors)

• Cleanup shift: 3:30-6:00PM


Event TimelineTime Event

7:00 Early Bird check-in

8:00 Barricade placement begins-moving from curb into the streets

10:00 Shut down streets to traffic

10:30 Volunteer check-in

10:00-10:30 Permitted vehicles can access the route—wait for all clear from block captains!



10:30 • All vehicles must be in place, vehicle movement on the route ceases

• Programming can start to set up their booths

11:00 • All programming should be set up and ready for event start

• Early Bird shift check-out• Shuttles begin to run from Sears

12:00 Open Streets OKC officially starts!



1:30 Second shift check-in

2:00 • Second shift arrives at posts• First shift check-out

3:00 Cleanup shift check-in

3:30 Cleanup shift starts

4:00 • Open Streets OKC event is over—start helping to clear people from the route

• Programming to start tear down and moving off the street ASAP



4:30 • Permitted vehicles can leave the route CAREFULLY

• Trash cleanup continues to prepare for street opening

• Shuttles are done running from Capitol

5:15 Work to move barricades to the curb and reopen street

6:00 • Street is completely reopened• Second shift check-out• Cleanup shift check-out


Volunteer Timeline

• Park in designated volunteer parking.

• Check-in at the OCCHD tent 30 minutes prior to the start of your shift.

• Follow instructions given at check-in to find your block captain.

• Be your awesome self and enjoy your time as an official Open Streets

volunteer while working your shift.


Volunteer Timeline• If you need anything (a break, food, etc.)

flag down your block captain. They will work to get someone to cover your position in your absence.

• Please do not leave your post without letting your block captain know!

• At the end of your shift you will receive parting instructions and be directed to check-out.


The Day of Open Streets OKC

Open Streets OKC will happen rain or shine! Please watch the weather forecast and dress accordingly.


What You Will NeedWhat we provide you: What you need to bring:

Cool volunteer t-shirt Hat & Sunglasses

One meal (item of your choosing)

Money to visit food trucks

Water Folding chair

Sunscreen Bicycle (especially for you route rabbits!)

Poncho (if it happens to rain) Cell phone

A one of a kind volunteer opportunity!

Your awesome self!


Chain of Command

Operations

Block Captain

All volunteers assigned to that

block

Block Captain


block

Block Captain


block

Zone Captain


Shifts & Responsibilities

• Early Bird Event Setup

• Intersection Monitors

• Route Rabbits

• Will Work Where I’m Needed

• SpaceWalk

• Volunteer Care


Early Bird

• Early Birds will assist with barricade placement and are up moving most of their shift.

• Barricades are important because they restrict vehicles from entering the route. Without barricades, we have no open street!• Once the street is closed, only permitted

vehicles are allowed on the route during scheduled times.


Early Bird• The goal of the Early Bird shift is

to have the street shut down by 10AM.

• Barricades are pre-assembled on the curb. Volunteers will pull them into the street to block traffic.

• Rolling closure: walking block by block on either side of streets blocking traffic as you go.


Intersection Monitors• Intersection monitors assist Oklahoma City

Police Department officers in ensuring that vehicle traffic remains off the route and lots that are blocked with barricades.

• Familiarize yourself with your surroundings and keep an eye out for safety hazards.

• Allow food trucks, service providers, and permitted participants through barricades.

• By permit only!


Route Rabbit• Requires you to bring your bicycle!

• Ride through your assigned zone to ensure that barricades remain in place, trash is not overflowing, no safety hazards, etc.

• You act as the eyes and ears of Open Streets OKC. Report any issues to the nearest block or zone captain in your zone.


Will Work Where Needed

• If we do not have enough volunteers in a particular position then we will use you to fill in. We assign this role at check-in.• If you have a bike, you might want to bring it

so that you can be available to fulfill Route Rabbit duties if necessary!

• If you have a folding chair bring it in case you are assigned to Intersection Monitor duties!


SpaceWalk• We have two bounce houses.

• You are responsible for ensuring the safety of our youngest Open Streets OKC participants. You can absolutely step in where necessary to prevent incidents.

• Children must be accompanied by an adult! The adult does not have to participate unless the child looks to be too small to safely traverse the course on their own.


SpaceWalk

• You are not required to be inside the bounce house unless you feel that it is necessary for managing safety.

• A volunteer may be necessary to assist smaller children with the climbing wall in the obstacle course.


Volunteer Care

• Help cover shifts for volunteers while they take restroom breaks, etc.

• Deliver water and food to volunteers at their posts.• Welcome to bring a bike if you have one!

• May assist with volunteer check-in and event setup/cleanup activities.


Event Cleanup

• Assist with picking up trash, removing trash from full receptacles to designated event dumpsters, etc.

• Help with re-opening of the street by moving barricades to the curb (under direction of block/zone captains).


Route Access Permit

• Anyone allowed access to the closed street will have this in their windshield.

• No permit means no access. NO exceptions.

• Allowed access only at these times:• 10:00-10:30AM• 4:30-5:00PM


Things to Know

• First Aid Station: SW 29th and Harvey

• Port-o-potty locations:• SW 25th and Walker

• SW 29th and Robinson

• SW 29th and Walker

• SW 36th and Walker


Food!

• Lunch will be provided for each volunteer

• There will be 2 shifts for lunch; 11:00am and 1:00pm.

• Work with your Block Captain to determine your lunch break.


Emergency Procedures

• All emergency situations are to be reported to your block captain. • Lost child or parent: report to block/zone

captain.

• Minor injuries can be referred to the first aid station just at SW 29th and Harvey.

• If you determine that an injury is such that the injured person should not be moved, contact your nearest block/zone captain and any nearby police officer.


THANK YOU!

• Every single volunteer plays a key part in the success of Open Streets OKC.

• There is no way that we can pull off an awesome event without all of your help!

• We are planning to do another Open Streets OKC event in the spring of 2016 and hope that you come join us again!


Questions?• If you have other questions before

the event please contact, Jim Corder, the Volunteer Coordinator at [email protected] . If something comes up prior to Friday, 10/16 and you are unable to make it to Open Streets OKC please email the Volunteer Coordinator so that we can try to cover your shift.


See you on Sunday, October 18th!

Noon until 4:00PMSouth Robinson between SW 23rd to 29, including west

on SW 25th and west on 29th to South Walker

Help us spread the word via social media!@openstreetsokc

facebook.com/openstreetsokc

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Open Streets OKC Volunteer Training (Spring 2015)