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DOWN & DIRTY: 25 MORE TIPS FOR HOSTING BADASS EVENTSKaren HartlineReinventing Events@khartline#25moretips
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— 14 years of event production experience— Reinventing Events production company— Executed events in U.S. and Europe— Produce variety of events including: conferences, dinners, launch parties and road shows— Accommodate budgets of all sizes
KAREN HARTLINE | @KHARTLINE
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— Time is valuable— Questions?— Share presentation via email— Learn at least 1 new thing
AGREEMENT
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50 TIPS AT INBOUND151200+ views on YouTube
22K+ views on SlideShare
Webinar/eBook with Event Farm
reinventingevents.com/50-tips/
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Venues
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51 THINK OUTSIDE OF THE BOX
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52 SPACE NEEDS
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53 SECRET RESOURCES
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cvent.com/rfp/special-event-venues
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CVBConvention and Visitors Bureau
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54 TRANSFORM THE SPACE
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New Relic’sFutureStack13
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Zendesk’s5 Year
Anniversary Party
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Engine YardDistill
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55READ THE AGREEMENT CAREFULLY
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56PLAN FOR SET UP AND TEAR DOWN
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Working with Vendors
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57 GET FULL QUOTES
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58ASK THEM FOR SUGGESTIONS
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59 MULTIPLE VENDORS IS OK
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60 SCHEDULE A PRE-CON
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• INTRODUCE EVERYONE
• REVIEW PRODUCTION SCHEDULE
• FOCUS ON LOAD-IN AND LOAD OUT
• BREAK INTO GROUPS FOR MORE DETAILED QUESTIONS
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61 GET CONTACT INFO
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62 PAY ATTENTION TO CHARGES
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Conquering the Budget
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63 HAVE A BUDGET
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64 OVER/UNDER ESTIMATE!
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65 ESTIMATE VS ACTUAL
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Side by Side
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A B C D E
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66 INCOME PROJECTIONS
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Ticket Sales
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#25moretips @khartline A B C D E F G
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Sponsor Sales
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#25moretips @khartline A B C D E F
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67 ASK FOR DISCOUNTS
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68CONSTANT REVIEW OF BUDGET
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Preparing the Content
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69 CHAT WITH EVERY SPEAKER
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20 MIN CALLSFIRST 10 MIN = CONTENT REVIEWLAST 10 MIN = LOGISTICS REVIEW
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Speaker Call Agenda
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• PRE-CALL EMAIL
• RECAP EMAIL
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70GUIDE THE CONTENT FOR THE AUDIENCE
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71 HOW TO PRESENT
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72 THE 3 C’S
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CLICKER
PERFECT CUE
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CONFIDENCE MONITOR
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COUNTDOWN CLOCK
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73 PRESENTATION REVIEW
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74 RELEASE FORMS
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FINAL TIP
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75 PLAN AHEAD
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THANK YOU.