Do More with Less – Beyond Timesheets to PaychequesDo More with Less – Beyond Timesheets to Paycheques

Presented By: Presented By: Deana Dearry, Regional ManagerDeana Dearry, Regional ManagerSage Employer SolutionsSage Employer Solutions

Collect Paper Time Sheet

Make Corrections

Key into PayrollSoftware

Just a few years ago

Today’s outlook

11:30 a.m.ESS/Time & Attendance –

system down!

In recent years, HR and Payroll have changed in profound ways. The economy and wireless technology have blurred old ‘duty lines’ and challenged traditional definitions of job functions:

• In the new economic environment, there is an increased demand for “feeds” of Payroll and HR information

• HR information no longer stays in HR• Payroll information no longer stays in PR• Information must flow across the organization in an easy to

use format for Employees and Management• Having “real time” information is now “mission critical”

• Let’s call it … “The Need for Feed”

Changing Roles

4

Changing Workforce

• 75 % of employees aged 18-32 used a personal smartphone for work purposes over the last 12 months, compared to only 30% for employees over age 45

• 77 % of 2013 graduates expect their first employer to provide full, formal training for their position – including “soft” skills”(only 30% actually received it)

• Work/Life balance expectations continue to build across all Employee age groups

CompTIA and Ernst & Young 2013 surveys

6

Processes

What’s Your “More with Less?”

Collect Paper Time Sheet

Make Corrections

Key into PayrollSoftware

Excel TimeSheets

Check Totals

HRMS

Database

Pinpoint (Spork it!)

9

New Hire/Rehire/Term

Benefits Enrollment

Pay/Job ChangesEmployee Info - Pay Rates,

Deductions, Taxes

Employees Complete

Supervisors Approve

Supervisors CollectPayroll Collects, Checks

and Approves Time Sheets

Identify Process Efficiency Targets

Identify Automation Targets

• First, Celebrate Success – It’s What Got You Here!• Ask, Who Will be Impacted?

– HR, Payroll, Finance, IT, Supervisors, Employees

• Build Your Project Team(s)• Clearly Identify the “More” You Need vs Want to Do

– Identify areas for potential efficiency gains

* Process Improvements * New Automation *Existing Systems • Target Top Efficiencies, Be Realistic and Make Time to TRAIN on

New Tools (change is hard!)• Plan for other Factors/Considerations

– Future Growth - Company Culture - Employee Culture

• Plan for other Factors/Considerations– Future Growth– Company Culture– Employee Culture

• Ask, What Are the Risks?• Ask, How will IT Need to be Involved (Impacted)?• Ask, Existing Systems Integration?• Where will the Process be Documented?• How will the Staff be Trained?• Celebrate Success!

Build review/improve/re-train into the new process

• Account Manager• BAASS HRMS Practice Leader• BAASS HRMS Consultant Team• Sage Employer Solutions Resources

– BAASS Yearly Review (One of our BAASS Connect attendance prizes!)

How Can We Help You?

Do More with Less – Do More with Less – Beyond Timesheets to PaychequesBeyond Timesheets to Paycheques

Presented By: Presented By: Deana Dearry, Regional ManagerDeana Dearry, Regional ManagerSage Employer SolutionsSage Employer Solutions