2015 10-20-guild council

Buffer

Guild Council

Agenda:20-Oct-15 1:30pm-2:30pm

Agenda• 5 minutes (arrival buffer)• Governance

– Introductions / Apologies– Process Reminder

• Student Ideas– 1. Sanitary Bins in Halls – 2. Men’s Rights Activist Tears– 3. Condoms in the Forum– 4. Free NUS Card– 5. Forum Library desks– 6. Washington Singer Café– 7. Secure Storage Space– 8. More Water Fountains– 9. Thunderbirds are 50– 10. Guild Lanyards– 11. Hand Dryers in the Forum– 12. Manifesto Pledges– 13. Mental Health Stall– 14. Election Results publication

– 15. Harmful Socials– 16. Personal Tutor Hours– 17. Green Wi-Fi zones– 18. Left-handed Chairs– 19. Water Temperature in Bathrooms– 20. Exeter University Theme Song– 21. Lopes Social Dining– 22. Abolish Guild Council– 23. Laundry Cards– 24. Single Sign-on Service

• 5 minute break• Reports

– Reports – 60 Seconds– Guild President,– VP Activities,– VP Education,– VP Welfare & Diversity

• Any Other Business

Ideas Processes Reminder• Pass or Fail is Council’s job – and

mostly with regards to Neutral Ideas.

• Automatic Passes should be passed unless Council has a valid reason to fail (unfeasible or similar.)

• Automatic Fails should be failed unless the meeting has an individual present who is willing to take on Project Management as a Change Agent.

• Neutral Ideas have already been discussed – Councillors are encouraged to join the debate online.

• Discussion in Council should be on quick points of the Project only – more detailed project input can be done with Sean as the project support staff for Idea

outcomes.• All of this was agreed in principle

by this Council at Handover or the meeting after.

• Major changes to the way Ideas works in year (i.e. more time to discuss them) will mean having to hold 2 or 3 hours more of Council per week in order to process the volume of Ideas coming through this year.

• The process was shaped this way to handle volume – we predicted more Ideas this year; we have to be able to deal with them in good order.

• Many of you made manifesto pledges for better and improved process – that includes efficiency

Ideas Useful Suggestion• From the Paxman

Academy Feedback Form:

• To take suggestions and input on Student Ideas into Scrutiny during the “Ideas” part of the session.

• For the remainder of this term, please

attempt to give constructive suggestions for implementation of Ideas to Sabb Officers during scrutiny.

• Don’t forget you can also tweet.

1. Sanitary Bins

99

16321

To supply sanitary bins in all the toilets of shared bathroom accommodation where

necessary

Strongly AgreeAgreeNeutralDisagreeStrongly DisagreeConfused

No Vote:Change Agents Project – for information only

þ Votes: 118

þ Positive: 97.5%

þ Mean Rating: 4.75

Pass / Fail Ratings

Notes: Overwhelmingly positive response on all factors.Has cost implications, but is wanted/required and should therefore be pushed for by the Guild.

2. Men’s Rights Activist Tears

88

137

3

31

15

Men's Rights Activist tears to be bottled and sold at the Guild Shop.


No Vote:Idea fails as being Ultra Vires – this is, legally speaking, well outside the aims and powers granted to Charities under UK law.

þ Votes: 157

þ Positive: 64.4%

ý Mean Rating: 3.50

Pass / Fail Ratings

Notes: All ‘tear producing’ methods available would appear to violate the UN Convention Against Torture.There is no such existing commercial product.

3. Condoms in the Forum

52

34

7

106 2

Multiple free condom boxes in the forum. It is too intimidating going to the student health

centre or to the health centre in town.


Votes: RED: Fail Idea – Neutral (one out of three failed.)GREEN: Give project to VP Welfare to implement immediately.

þ Votes: 111

þ Positive: 77.4%


Pass / Fail Ratings

Notes: Can usually source free condoms from many places.Distribution points to be negotiated, and stocked.

4. Free NUS Extra Card

45

88

10

24

2

Free NUS Extra card available to students


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to Guild President

þ Votes: 97

ý Positive: 54.6%


Pass / Fail Ratings

Notes: The Guild could not do this – those cases where it happens are funded by the Institution (Uni.)It is also effectively granting a benefit which is subject to democratic removal (affiliation vote)

5. Forum Library Desks

3313

24 2

The Guild should lobby Forum Library Staff to do more about people selfishly reserving

study desks.


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to VP Education for implementation.GREEN: Pass to Campaigns Working group to raise awareness of space use/campaign for additional space.

ý Votes: 54

þ Positive: 85.2%


Pass / Fail Ratings

Notes: Whilst the Facebook ban was over-reaching (Idea last year) this is within the general purpose of the existing ‘Take a Break’ scheme.

6. Washington Singer Cafe

10

14

4

2

52

Washington Singer needs a social/café for psychology students to spend time together,

eat, drink and work.


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to a Sabbatical Officer

ý Votes: 37

þ Positive: 64.8%


Pass / Fail Ratings

Notes: Centralisation of services was completed two years ago. Some of that centralisation has been reversed (i.e. Queen’s) but it is not general policy to expand locations for services.

7. Secure Society Storage

34

17

4 1

Secure storage space for valuable society equipment has effectively run out.


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP Activities to implement a storage space consultation and delivery plan.

ý Votes: 56

þ Positive: 91.1%


Pass / Fail Ratings

Notes: Storage is always a problem – space costs money on campus, and without taking that rental from Society funds the Guild would have to find an income stream for storage space.

8. More Water Fountains

84

19

4 13

Install more free water fountains


Votes: RED: Fail Idea – Automatic pass, should be implemented.AMBER: Pass to VP Activities to get action from Campus Services.GREEN: Pass to Env. & Ethics working group to liaise with SGU and deliver the campus maps with service markers.

þ Votes: 111

þ Positive: 92.8%


Pass / Fail Ratings

Notes: More is not the issue – it is one of information about locations.Pass to Environment & Ethics Working Group in order to check and deliver on the ‘map’ of facilities.

9. Thunderbirds are 50

14

35

6

7

7

The Guild should publicise the 50th an-niversary of Gerry Anderson's Thunderbirds.


Votes: RED: Fail Idea – Automatic Fail of all 3 testsAMBER: Individual Rescue by a Guild Councillor

ý Votes: 42

ý Positive: 40.4%


Pass / Fail Ratings

Notes: Automatic fail

10. Guild Lanyards

33

15

43

15

4

Bad ass guild lanyards for all elected guild positions


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to Guild President for action

ý Votes: 74

þ Positive: 64.9%


Pass / Fail Ratings

Notes: Costs could not be ascertained in time for Council.

11. Hand Dryers in the Forum

3019

2 1 3 1

Replace the hand dryers in the women's toi-lets by the Ram/Costa


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)AMBER: Pass to VP Activities to implementGREEN: Pass to Environment & Ethics Working Group

ý Votes: 56

þ Positive: 87.5%


Pass / Fail Ratings

Notes: Tests held by staff prove the air-blade style dryer dries in half the time.There are also 550w ‘blade’ models on the market which have reduced CO2 impacts and power consumption.

12. Manifesto Pledges

22

7

3

32 2

Print or include manifesto pledges alongside Sabb images and media


Votes: RED: Fail Idea – Neutral (1 out of 3 passed).AMBER: Pass to Guild President to implement.GREEN: Pass to Guild Chair to moderate and implement a working method.

ý Votes: 39

þ Positive: 74.3%


Pass / Fail Ratings

Notes: Increase and promote transparency and accountability.This is in addition to the online pages, not to replace them, and not unaware of them.

13. Mental Health Stall

19

18

5

52

Mental Health stall in the Forum


Votes: RED: Fail Idea – Neutral (1 out of 3 passed.)AMBER: Pass to VP Welfare & Diversity.GREEN: Pass to Liberation Campaigns Council to address the issues of cross-cultural/national relevance.

ý Votes: 49

þ Positive: 76.5%


Pass / Fail Ratings

Notes: Impractical (Voice)Tackle stigmaSignpostingThere are cultural issues which affect International students from different cultures that have not been considered.

14. Election Results

21

8

7

115

The Guild should publish results of all elections


Votes: RED: Fail Idea – Neutral (1 out of 3 passed)GREEN: Pass to Student Elections Officer to work with Gary on changes to the Bylaw to implement ‘live first’ process subject to a take down procedure.

ý Votes: 43

þ Positive: 67.4%


Pass / Fail Ratings

Notes: We have had complaints from students who do not win about publishing full results.We can change the Bylaw to reflect publishing by default, but are always subject to individual ‘take down’ requests.

15. Harmful Socials

40

12410

24

5

Harmful socials need to be recognised by the Guild as unacceptable


Votes: RED: Fail Idea – Neutral (1 out of 3 passed.)AMBER: Pass to VP Welfare & Diversity to work with other Sabbs and groups to define ‘harmful’ and ‘unacceptable.’GREEN: Pass to Intersectionality Working Group for more precise investigation and suggested working plans.

þ Votes: 95

ý Positive: 54.7%

ý Mean Rating: 3.2

Pass / Fail Ratings

Notes: Subjective point – who decides.A lot of blame for the AU here, with no recognition of any fault.Needs more careful analysis and action.

16. Personal Tutor Hours

42

26

7

54 4

Our timetable should include our personal tutor's office hours.


Votes: RED: Fail Idea – Neutral (2 out of 3 passed)AMBER: Pass to VP Education to take to the University

þ Votes: 88

þ Positive: 77.2%


Pass / Fail Ratings

Notes: Functionality and cross-platform use of calendar outputs – there are several sources of information which don’t tie together in a single place.

17. Green Areas WiFi

53

23

5 3 2

Improve coverage of UoE wifi to cover the greenery areas of the campus


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to Guild President to work with Budget Scrutiny

þ Votes: 86

þ Positive: 88.3%


Pass / Fail Ratings

Notes: Lack of phone signal is some areas means wifi is relied on for data.Useful to combat lack of interior study space.

18. Left-Handed Chairs

38

18

5

44

7

Left-handed chairs!


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to Guild President for implementation.

þ Votes: 76

þ Positive: 73.7%


Pass / Fail Ratings

Notes: Chairs referenced were Alumni Auditorium, costing more than £500 each.Asking for a commitment to ambidextrous furniture in all future purchasing would partially answer.

19. Hot water in Bathrooms

15

134

9

4 2

Reduce the water temperature of taps in the bathrooms (especially girls loo outside the

Ram)


Votes: RED: Fail Idea – Automatic FailAMBER: Pass to Change Agent, if one present.

ý Votes: 47

ý Positive: 59.6%


Pass / Fail Ratings

Notes: Direct energy is not used to heat the water, so not a sustainability issue.Aesthetic/subjective on water temperature for hand washing.

20. Theme Song

37

106

11

143

Exeter University should have a theme song


Votes: RED: Fail Idea – Neutral (1 of 3 passed)AMBER: Pass to VP Activities to implement

þ Votes: 81

ý Positive: 58%


Pass / Fail Ratings

Notes: Jazz Combo remix of Bound 2 / Yellow SubmarineBenny Hill Theme SongSupper’s Ready by Genesis

21. Lopes Dining Room

1

8

8

6

41

In Lopes dining hall we need to have long tables to make it more social


No Vote: Automatic FailMay be rescued by individual Change Agent if any are present.

ý Votes: 28

ý Positive: 32.2%


Pass / Fail Ratings

Notes: Automatic Fail

22. Abolish Council

19

9

811

22

2

Abolish the Guild Council and replace with Direct Democracy


NO VOTE:Guild Council may not decide an issue of it’s own existence

ý Votes: 71 Positive: 39.5% Negative: 46.5%ý Mean Rating: 2.80

Pass / Fail Ratings

Notes: On the principles of participative democracy which are built-in to Student Ideas the Idea falls – it has failed every test.

23. Laundry Card

98

19

67

11 1

Students in University Accommodation should get a Laundry card worth 25 washes

(for about one wash every week)


Votes: RED: Fail Idea – Neutral (2 of 3 passed)AMBER: Pass to Guild President – comes under priorities for Budget Scrutiny GroupGREEN: Pass to Environment & Ethics Working Group as issue of sustainability

þ Votes: 142

þ Positive: 72.4%


Pass / Fail Ratings

Notes: Many Ideas about Laundry; particularly cost again this year.

24. Single Sign On

62

17

111

Improve the Single Sign On Service


Votes: RED: Fail Idea – Automatic Pass, Council should not fail without clear reason.AMBER: Pass to VP Education to take action with IT Services.

þ Votes: 82

þ Positive: 96.3%


Pass / Fail Ratings

Notes: Automatic PassSign-on required for ELE, ExeHub, SRS – single sign on is not an accurate description in context.

Break

Sabb Reports• 60 second Sabb Reports– Guild President– VP Activities– VP Education– VP Welfare & Diversity

Any Other Business• Correcting failure– No current failing Ideas or projects which

require Council votes.• ‘Anything else from the floor?

News & Politics

2015 10-20-guild council