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MALIKA SNAILExecutive Assistant - French Bilingual Kensington, MD
https://www.linkedin.com/in/malika-snail-8609b126
Executive Office
Administration
Administrative Project
Management
Event Management
Summary
Diligent, solution oriented, and skillful Executive Assistant, committed for the last 10+ years
to providing excellent and timely customer service to senior level management, and
organizing their daily routine in a fast pace and high pressure work environment,
while prioritizing conflicting needs and establishing effective relationships with
business partners and cross-functional teams. Passionate about
event planning, administrative problem solving, project
management, and work safety. Customer service
oriented, flexible, accountable,
dependable, and responsive.
Proficient in MS Office.
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HR Office
Administration
Travel Expenses Outlook &
PowerPoint
Meeting
Management
Technical Skills
Specialties
TECHNICAL SKILLS
Corporate events and meeting planning: venue selection, price negotiation, booking
Invoices - Purchase Orders/Requisitions (SAP) - Procurement
Domestic and international travel coordination (Concur, Travisa, Expedia)
Time keeping: entry, review & approval (Deltek, One Time, Dayforce)
Expense reports: entry, review & approval (Ulysse, Concur)
Translations: French/English
Microsoft Desktop & Server Applications: Word, Excel, PowerPoint, Outlook, Access, SharePoint
Other: DataWatch Systems-Direct Access (badge database); E-Val (parking validation);
Aerohive Networks (Wi-Fi set-up); Qualtrics (survey software).
MEETING MANAGEMENT
Provided meeting management support for executives’ internal and external meetings (such as
Annual & Mid-year meetings, Board of Directors & Stakeholder meetings) that included
scheduling, communications, presentation preparation, catering (order and set up), guest
management (Outlook), conference room booking, and video coordination needs with IT
Department
Organized and prepared detailed agendas and presentation materials: copying/printing,
compilation, assembly, and binding of meeting materials; follow through on project delivery
Arranged numerous upper management breakfast, luncheon meetings, and dinners
Participated in the preparation of the “All Employees Annual Road Show” (Residence Inn,
Bethesda): coordination with HQ in France and with Italy’s office, hotel bookings, transportation
from/to airports, dinner reservations, and meeting site readiness.
MEETING MANAGEMENT (Cont’d)
Created “Meeting Room Booking Form” to facilitate and improve conference room booking process,
helping management team to coordinate their meetings more efficiently
Processed and followed up on registrations for international professional conferences, and tracked
meeting participants’ responses - Generated participants’ invitations and other documents - Edited
surveys (Qualtrics), managed meeting database (data entry), and consolidated evaluation survey
responses.
OUTLOOK & POWERPOINT
Scheduled and prioritized daily appointments for multiple VPs, conference participation, and
special events, while smoothing out any conflicts
Developed and edited PPT presentations - Created monthly TV message (birthdays, work
anniversaries, clients’ visits, events, etc.): Designed PowerPoint presentation and uploaded to VCN
Viewer.
TRAVELS & EXPENSES
Managed and coordinated a high volume of domestic and international travels, accommodating
frequent itinerary changes - Compiled all travel related materials and documents, including
detailed travel agendas - Concur travels / Excel
Processed visa and passport requests - Travisa
Reconciled company credit card statements
Processed a large volume of high-dollar expense reports quickly and accurately - Concur expenses
Tracked, reviewed, and processed supported participants’ honoraria expense requests.
HR - NEW EMPLOYEE ON-BOARDING
Worked closely with HR and Managers in the interview and on-boarding employees
processes (paperwork, orientation, introduction meetings)
Booked flights, hotels and meeting rooms, scheduled meetings, ordered and set up lunches,
created new employees’ picture ID badges, provided office supplies, arranged for travel
reimbursements
Acted as a liaison between employees and HR – Handled with complete confidentiality all
hire relocation/termination.
OFFICE ADMINISTRATION
Maintained a safe and clean reception area by complying with procedures, rules, and
regulations
Initiated the reorganization and update of entire storage facility outdated filing system
Organized office events such as staff lunches, C.E.O. monthly presentations, birthday
celebrations, holiday party
Greeted visitors in person or on the phone; answering or referring inquiries – Monitored the
visitors’ logbook, provided temporary badges, and parking passes
Typed and composed memorandums, letters, organigrams, forms, safety procedures,
contracts, proposals, and other documents and correspondence, as appropriate
Monitored and ordered general office supplies, processed mail distribution, and handled
FedEx/DHL/UPS shipping
Developed and maintained relationships with internal clients, external vendors, and property
managers.
Accomplishments!!! Organized one of the very best Company Employee Holiday at the Bethesda
Congressional Country Club
Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S. SharePoint site thus considerably reducing storage space
Initiated daily compilation and distribution of renewable e-articles to help the ArevaRenewable team
Created the Areva Renewable Department photo gallery (photo and frame selection, hanging)
Created the Generali “Meeting Room Booking Form” to facilitate and improve conference room booking process, helping management team to coordinate meetings more efficiently
Initiated the reorganization and update of entire ASHP executive office storage facility and its existing outdated filing system.
Event Planning
Work EthicsProject Delivery
Personality Talents
Source: LinkedIn Recommendations
Project Delivery…
“Can do” attitude toward work, performance and productivity on the job / Contributions were key to success of strategy department
Completes tasks quickly and accurately / Availability, responsiveness, great quality of deliveries
Delivery of outstanding service on timely manner
Excellent eye for details
Strong ability to understand assigned tasks. Seek and obtain clarification. Pay attention to details
Highly motivated contributor, willingness to get things done
Volunteered to help translate technical documents / Goes out of her way to help others / Always willing to ‘go’ the extra mile.
Work Ethics…
Hard working, punctual and very strong professional and personal characteristics for this position
Demonstrate reliance, trustworthiness and competence
Dedicated and reliable
Professional, helpful
Motivated, diligent, loyal
Flexible and adapts well to new situations / Team player – likes to be challenged, to collaborate with others and learn new things
Seeks opportunities to learn and enhance her administrative skills
Work ethic and communication skills add value.
Personality…
Always keep a friendly attitude
Asset to the company
Loyal, intelligent
Adds value during meetings and promotes positive attitude
Patient with peers and superiors, maintains calm composure and stay focused on solving problems
Constant willingness to help and “can do” attitude.
Talents…
Proficient in use of office tech and systems and willing to learn and develop skills
Event planning
Unique talent and passion for organizing events
Organized the most wonderful and memorable holiday party for the company
Solid computer and language skills
Impressive PP skills.
Source: LinkedIn Recommendations
AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICESBethesda & Columbia, MDMay 2007 – Oct. 2014
Acted as the Executive Assistant to several senior executives: VP Strategy; Sr. VP Renewables; AFS CTO & Sr.VP Clean Up & Closure; Sr. VP Back End U.S. Business Group (BEBG), and, also provided administrativesupport to the VP Integration & Strategic Development (BEBG), and VP Commercial Decommissioning
Provided hands-on administrative and operational support for the Executive Team and represented the
Executive team as appropriate in communicating with internal and external stakeholders
Created the Renewable Department photo gallery (photo and frame selection, hanging)
Organized a company holiday party at the Congressional Bethesda Country Club, and other events such as
employees’ birthdays and welcome/farewell parties
Initiated daily compilation and distribution of renewable e-articles to help the Renewable team
Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S. SharePoint site thus
considerably reducing storage space
AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICES (Cont’d)
Researched issues, collected and organized data and information from a variety of sources to prepare reports,
presentations and other documents
Regularly tracked and reported lobbying activities
Composed, edited, formatted and finalized routine correspondence and other office documentation, including
letters, reports, memoranda - Reviewed outgoing correspondence, and edited documents for accuracy, format
consistency, signatures and conformance with executive procedures
Provided presentation production support including slide generation, graphics, proofreading, editing, copying
and book binding
Maintained strict confidentiality of personnel records and proprietary project files and records
Acted as a liaison between employees and HR - Handled with complete confidentiality all new hire on-
boarding (paperwork, orientation, introduction meetings, etc.) as well as relocation/termination.
• Lycée Charles Péguy, Marseille, France:
• Brevet de Technicien Supérieur Secrétariat de Direction (Associate Degree equivalence)
• Baccalauréat G1, Secrétaire Sténo-Dactylo.
Education
• C.O.R.E. Award (Corporate Organizations Recognizing Excellence) Awarded by A.F.S. C.E.O. in recognition of smooth office move coordination between Building Manager, staff and movers.
Awards
• Ongoing training in Leadership Development, Workplace Safety, Project Management, HR Programs, Communication and Interpersonal Courses (E-Learning, Portfolio, etc.).
Training
MALIKA SNAILExecutive Assistant - French Bilingual
Executive Office Administration
Event Management
Kensington, MD
https://www.linkedin.com/in/malika-snail-8609b126
