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Online Conference
June 17th and 18th 2015
5 Steps to Take Before Migrating to SharePoint Online
Online Conference
June 17th and 18th 2015
Knut Relbe-Moe
My Experience:SharePoint evangelist, mentor, speakerAdvisor, passionate about using best practicesHave worked with SharePoint since the 2003 version.Worked with several clients upgrading their solution from 2007/2010 to 2013.
Works as a Lead Architect and advisor creating SharePoint Farm architecture/infrastructure on many projects. With up to 25.000 users.
Worked with automating the installation and configuration of SharePoint.
Chief Technical ArchitectKnowledge Factory, Oslo, NorwayOffice 365 MVPMigration ExpertEducator for GlasspaperNintex Virtual Technical Evangelist
http://sharepointblog.no @shareptkarm +47 982 24 609
Facebook : http://bit.do/44iT | LinkedIn : http://bit.do/44iL
Online Conference
June 17th and 18th 2015
Web: http://knowledgefactory.com/Facebook: http://on.fb.me/1yuN7vCLinkedIn: http://linkd.in/1yuN3vS
Links and offices
OsloKnowledge Factory ASDronning Eufemias Gate 16NO-0191 Oslo
VästeråsKnowledge FactoryBadhusgatan 5SE-722 15 Västerås
StockholmKnowledge FactoryTorsgatan 8SE-111 23 Stockholm
Online Conference
June 17th and 18th 2015
Move to the Cloud, or not – that is the Question!
Online Conference
June 17th and 18th 2015
But hey, move to the cloud is easy, so lets focus on how to move to the cloud with success
Step 1
“We are the ones with the budget. If IT can’t deliver,we will go around them.“
Business LeadMajor retailerAustralia
Don’t forget
Online Conference
June 17th and 18th 2015
What does that mean?
Online Conference
June 17th and 18th 2015
To migrate with success you need to involve the Business… That is the number one success-criteria.
Online Conference
June 17th and 18th 2015
Step 1: Involve the business
Step 2
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June 17th and 18th 2015
Wo did we forget?
Online Conference
June 17th and 18th 2015
The users!
Online Conference
June 17th and 18th 2015
What are the characteristics?
They are SATISFIED with the system they have. IT WORKS
RESISTS CHANGES DON’T WANT THE NEW SYSTEM
Online Conference
June 17th and 18th 2015
Click to insert photo.
How to solve this
Involve the end users:
Testing
Training
Providing guidance and business process input
Get some super users
Online Conference
June 17th and 18th 2015
The more you involve people in the process, the more likely they are to accept the results
Online Conference
June 17th and 18th 2015
Step 2: Involve the end users
Step 3
Online Conference
June 17th and 18th 2015
WHAT TO MOVE
Decide what you should move to the cloud, all or nothing, or just some parts…
Online Conference
June 17th and 18th 2015
So your company is not ready for all cloud…. What shall I do?
Online Conference
June 17th and 18th 2015
WE HAVE THE SOLUTION!
THIS IS NOT A PROBLEM
Online Conference
June 17th and 18th 2015
Move some parts
Online Conference
June 17th and 18th 2015
Or move some of it with a:
Online Conference
June 17th and 18th 2015
Step 3: Decide which parts to move to the cloud
Step 4
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June 17th and 18th 2015
Analyze the data
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June 17th and 18th 2015
What are the characteristics of migration projects?
One Site collection Complex structure
Many subsites Same document stored in multiple locations
Online Conference
June 17th and 18th 2015
How to solve this
Recreate your site structure
Implement governance
Check security / user rights
Create a good search experience
Click to insert photo.
Online Conference
June 17th and 18th 2015
Get-SPWebApplication https://portal.contoso.com | Get-SPSite -Limit All | Get-SPWeb -Limit All | Select Title, URL, ID, ParentWebID, WebTemplate | Export-CSV C:\sharepointinventory.csv -NoTypeInformation
Create an inventory over what to migrate.
What to migrate
Online Conference
June 17th and 18th 2015
Migrate the data
1
2
Write your own Code
Choose a 3trd party tool
Online Conference
June 17th and 18th 2015
Step 4: Don’t migrate as is, use this opportunity to recreate your SharePoint environment andchoose the right tool to migrate the data
Tip 5
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June 17th and 18th 2015
Enhance the new platform
Online Conference
June 17th and 18th 2015
Step 5: Make sure to use the new functionalites, no reason to upgrade/migrate to new version, just because it’s new…
Some more friendly advices on the way
Online Conference
June 17th and 18th 2015
Before any migration project
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June 17th and 18th 2015
Take a step back and look at the bigger picture
Online Conference
June 17th and 18th 2015
Online Conference
June 17th and 18th 2015
Lessons Learned
A pre-migration analysis is a must at the beginning of the projectBuild your project plan based on what you findPerform a content and customization inventory
Online Conference
June 17th and 18th 2015
Key Takeaways
Start with easy workloadsUnderstand environment, custom solutions, site types, and what people are actually usingRecreate the site structure if necessaryMinimize the volume you have to migrateDetermine your governance strategyDefine acceptable and target user experience prior to migrations startingThink through permissions model – security groups won’t include calculated domain groupsScale migration process through best practices
Online Conference
June 17th and 18th 2015
http://mwssummit.com/you-are-invited/
Online Conference
June 17th and 18th 2015
Now you are ready to migrate your legacy systems
If not you can always call me.
