The fundamentals of public speaking, effective communication and presentation skills for HIV and gay men’s health educators

The fundamentals of public speaking, effective

communication and presentation skills for HIV and gay men’s

health educators.

Max Niggl. Positive Speakers Bureau Coordinator. PLWHA Victoria Inc.

Issue: Public speaking

• Rapidly changing communication• Fear of public speaking• Being regarded as experts• Lack of public speaking training• Opportunities to educate • Present factual information

clearly and effectively

PLWHA VICTORIA.INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Workshop objectives:

• To develop an understanding of public speaking fundamentals and effective communication tools.

• To increase educator’s capacity to speak publicly.

• How to sell health promotion messages that audience’s may find confronting and not want to hear.

• To develop an understanding of using the GIPA Principle in HIV community development and education.

PLWHA VICTORIA.. INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Expected outcomes:

• Increased personal and professional development.

• Participants will be able to readily adapt and transfer their new skills in their workplace and make significant changes to their presentation and public speaking abilities.

• Participants will develop greater confidence to effectively communicate with their peers and their audiencesPLWHA VICTORIA. INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Most requested information:

•“Greater confidence, structure, humour, use of power point”•“Nerves, engaging small & large audiences, presentation, structure, being succinct, getting messages across”•“Public speaking techniques, debriefing, using statistics, delivery of safer sex info”•“Sustaining voice projection, difference between facilitation and presenting, converting the message effectively”

PLWHA VICTORIA .INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Workshop agreement

• Respect for others• Listen respectfully• Agree to be non judgemental• Freedom to speak/not to speak• Own your statements with “I”• No whispering• Turn of mobile phones• Enjoyment is part of learning

PLWHA VICTORIA. INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Adult learning


You want to learnYou have your own aims and goalsYou are willing to enter into a two way learning exchange with peersYou take responsibility for your own learning

Icebreaker

• Pair up with someone you don’t know

• Ask each other about yourselves• Speaking experience to date• Career – HIV sector involvement


GIPA Principle

GIPA is not a project or programme. It is a principle that aims to realize the rights and responsibilities of people living with HIV, including their right to self-determination and participation in decision-making processes that affect their lives. In these efforts, GIPA also aims to enhance the quality and effectiveness of the HIV& AIDS response.

www.unaids.org/gipaprinciple

PLWHA VICTORIA INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Public speaking = effective communication• All audiences relate to a personal

story• All audiences relate to a sense of

humour• All audiences relate to a sense of

passion regarding subject matter• All audiences relate to appropriate

language

PLWHA VICTORIA.INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Basic presentation structure


• Start, middle, end• Who are you?• Where are you from?• Aim of the talk• Main topic prompt points • Secondary prompt points• Conclusion• Questions and answers

The seven P’s

• Proper • Prior • Preparation• Prevents• Piss• Poor• Presentations


Know your audience

• Previous Knowledge/ Experience• Age • Gender• Social/cultural background• Employed/unemployed


Do’s and don'ts

• Use simple and clear language• Be voice active not voice passive• Use expressive words• Favour positive statements• Avoid negative words• Avoid data overload


Key messages

• Important: make the topic 'Your Own,' by giving your presentation a personal perspective.

• What you may find useful, is to craft your own key message or guiding phrase - a powerful phrase that outlines the theme of what you want to say, and gives your presentation a focus.

• For example, a World AIDS Day theme of “HIV/AIDS Let's Talk About It” are useful guiding phrases.

• Make sure you use your key message or guiding phrase more than once.


Starting your presentation

• Important to gain audiences attention in first 30 seconds

• Use a joke, a question, a challenge

• Have you earned the right to be listened too?


Questions and answers

• Training to respond to questions• Willingness to take questions• We choose what to say and how

to say it• Understand cultural and social

sensitivities


The end

• As important as the start• Take your audience back to the

start – what was it you intended to achieve?

• Finish with a summary


Presentation planning checklist

Objectives:

• Aims/ Objectives/ Outcomes of the presentation

• Time allocated for presentation


Presentation planning checklistResources:• Subject Matter• Handouts• Audio Visual Requirements• People• Venue• Time• Evaluation Forms


Keeping on track

• Reading from notes or written speech• Prompt cards• Spread sheet with items numbers,

main body of talk, key points to emphasise

• Resources to use during presentation• Timing


Personal boundaries

• Assess the difference between being open, honest and offending the audience

• How far do you go?• Use of street language• Description of sexual practices and

terminology• Importance of knowing you audience


Personal/political statements• Stating personal and political

views can distract audiences and become the main focus of your presentation

• This obscures the intent/message you are trying to communicate


Effective presentation qualities• Knowledge & interest in the topic• Well prepared• Presentation

–Clothing, grooming• Be confident & relaxed• Acknowledge and involve

audience


Effective presentation qualities• Eye contact with audience• Avoid distracting habits• KISS (keep it simple stupid)• Use of humour if appropriate• Smile!


Presentation skills

• Body movement/language• Facial expressions• Eye contact• Vocal expression• Acronyms/complex terms• Relaxation techniques

PLWHA VICTORIA.. INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Final preparation – 1-2 days before• Contact organiser• Verify date, time and location• Check on issues to be covered• Check resources availability• Verify level of audience knowledge• Check on audience size• Collect any resources to take


On day of presentation

• Collect all resources• Check travel and arrival time • Arrive with time to spare• Introduce your self to organiser• Check room and facilities• Set up data projector & PowerPoint• Allow relaxation time


Debriefing

• Informal/formal• Who to debrief with:

–Manager/supervisor–Work colleague–Co- presenter–Counsellor


Debriefing – why?

• Opportunity to discuss events in your presentation

• Evaluation of your role in these events

• Appraisal of your achievements• Working through any difficult

situations• Strategies to deal with similar

situation in futurePLWHA VICTORIA INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Data projectors and power point• Check that equipment is working

& focused on screen• Font size• Check running order of slides• Black out screen when necessary• Usage of a pointer/laser pointer


Data projectors and power point• DO NOT TALK TO THE SCREEN• DO NOT READ VERBATIM FROM

SLIDE• Read from the laptop screen or

running order notes• Utilise slides to provide additional

information & research results/graphsPLWHA VICTORIA INFORMATION, ADVICE, ADVOCACY, SUPPORT & REPRESENTATION

Microphone usage

• Check volume prior to talk• Check how to adjust microphone height• Don’t hold or stand too close to

microphone• Speak at normal volume – don’t yell• Fixed versus portable microphone• Focus on audience NOT the microphone


Putting the workshop into action

• Hypothetical:

You have a 5 minute presentation

You are talking to a group of gay men about PreP

You have to persuade them that safer sex is still part of the equation

Embed a key message(s)


Workshop summary

• Public speaking = communication• Basic structure of public speaking• Public speaking process and planning• Effective presentation/skills• Final preparation• Debriefing process• Data projection and microphone use


Workshop evaluation

• Evaluation allows us to monitor our presentations

• Reflection• Continuously improve our

presentations & methodologies


Congratulations

• You have enhanced your skills in public speaking

• You have the frameworks to be an excellent speaker

• Thanks for your participation


Contacts

Max Niggl

www.plwhavictoria.org.au

[email protected]


http://www.plwhavictoria.org.au/

mailto:[email protected]

Self Improvement

The fundamentals of public speaking, effective communication and presentation skills for HIV and gay men’s health educators