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Knowing which IRS forms you needfor your small business is no easy task.
This list of IRS forms is specific to small employers, so you
know just the forms you need for your payroll program.
1. Form W-2Form W-2 reports taxesyou withheld fromemployee wages to thegovernment.
Send Form W-2 to eachemployee and the SocialSecurity Administration(SSA).
2. Form W-3Form W-3 is a transmittalform that summarizes allyour form W-2s. Returnthis form with Form W-2 tothe SSA.
Employees don't receiveForm W-3.
DEADLINES FOR FORMS W‐2 & W‐3
January 31, 2017 Mail Form W-2 to your employees
File Forms W-2 & W-3 to the SSA, either bymail or electronically.
January 31, 2017
3. Form 940Form 940 is used to reportan employer's FUTA(Federal UnemploymentTax Act) tax return. You payFUTA taxes quarterly.
File Form 940 annually.Send it to the IRS byJanuary 31, 2017.
4. Form 941Use Form 941 to report federalincome taxes you withheld, andyou and your employees' sharesof FICA taxes every quarter.
You may not report these taxesthe same time you depositthem. Regardless, reportfederal income taxes and FICAtaxes with Form 941 quarterly.
QUARTERLY DEADLINES FOR FORM 941
April 30, 2017
January 31, 2017
July 31, 2017
October 31, 2017
First Form 941 quarterly deadline
Second Form 941 quarterly deadline
Third Form 941 quarterly deadline
Fourth Form 941 quarterly deadline
5. Form 944If you report federal income
taxes and FICA taxes annually
instead of quarterly, use Form
944 instead of Form 941. The
IRS must notify you to use Form
944.
File Form 940 annually. Send it
to the IRS by January 31, 2017.
6. Form 1095-BForm 1095-B is a new form used to
report employee health coverage.
File this form if you offer your
employees a self-insured health plan,
meaning you pay all your employees'
health claims—not just premiums.
File Form 1095-B for each full-time,
covered employee. Send one copy to
the employee and one to the IRS.
DEADLINES FOR FORMS 1094‐B & 1095‐B
January 31, 2017
February 28, 2017
March 31, 2017
Mail Form 1095-B to your employees
Mail paper Forms 1095-B & 1094-B to theSocial Security Administration
Electronically file Forms 1095-B & 1094-B to theSocial Security Administration
7. Form 1094-BForm 1094-B is a transmittal
form that summarizes Form
1095-B. It gives an overview of
the insurance options you offer
to employees.
Return Form 1094-B with Form
1095-B to the IRS. Employees
do not receive form 1094-B.
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