Automated budget management system

Default address Avenue, 4214,

Postal code 80.250-210 / Curitiba PR BR

+55 32 3836 55 55

+55 32 9685 55 55 | | www.default.com

Automated Budget Management System (ABMS)

A Product by

201, Mohd & Sons Building Bur Dubai, Dubai, UAE Phone: +971-4-3529915

www.facts.ae

http://www.facts.ae/

@ 2013 FACTS & QBurst

Dubai based software company started in the year 2000 having over 650 employees.

Core competence - to provide ERP solution/web based technologies for all type of organization.

Globally based development and support team

Strong client base located all around the world

The focus that we have on making each customer feel ‘special’

Solution customized based on customers requirement

Microsoft Gold Certified Partner

Oracle Certified Partner

Adobe Enterprise Solutions Partner

Magento Bronze Solutions Partner

Slaesforce Cloud Alliance Partner

Who we are?


What do we do?

Product Services

FactsERP FactsSHARP FactseBiz FactsWMS MyFacts

Web Development Mobile Development

UX Services Design Services

Business Analysis & CIS IT Infrastructure Management


What are our core values?

Transparency

Accountability

Quality

Passion

Teamwork

Our mission is to help our clients make lasting, distinctive and substantial improvements in their performance with our software solutions. We value -


What do we bring to the table?

Our core value proposition is really quite simple. No matter which solution that may be of

interest, our value to you is the same. We offer a better solution, true enterprise class

capability, at an economics that is fundamentally better than traditional software, in a delivery

time that is breathtaking. Couple this with our Complete Customer Focus, and you have a true

partner for value.


Salient Features

A fully integrated modular solution

Scalable, secure and dependable solution

User friendly navigation system

A complete software system with a robust server infrastructure


Introduction on ABMS (Automated Budget Management System)

The proposed solution Automated Budget Management System (ABMS) ensures that all business goals of

PSUAD are met with lowest Total Cost of Ownership (TCO) and high Return on Investment (ROI).

We propose a completely tailor made end-to-end technical solution that meets PSUAD specific

requirements utilizing the state of the art technologies.

The technical solution build in JAVA web stack with a modular architecture will integrate to provide the

best suitable performance and fulfilling the functions of a standard Budget Management System

Software available in market. In order to ensure that the final technical solution meet PSUD exact needs

a discovery phase is included in project approach where we will sit with PSUAD stakeholders to get the

accurate business needs. Input from discovery phase will guarantee that the output from the

development phase is an Automated Budget Management System fine-tuned to PSUAD business

processes.


Modules

User Management Module

Budget Planning and Preparation Module

Budget Review and Approval

Spending Management

Business Rules Engine

Approval Workflows

Reporting Module


User Management Module

The system shall identify three classes of users:

Finance Department Staff

Budget Owners (HOD)

Senior Management Users


Budget Planning and Preparation Module Users would be able to perform the following actions from this module:

Create proposal along with forms and estimations

Propose budget

Review proposal

Attach documents

Submit proposal

Renew old proposal

Option to add/view old or historical budget data (previous years for records)

Additionally, this module would have the following features for Budget Consolidated process:

Department wise budget proposal listing

Apply spending limits based on business rules engine

Previous data to check allocation and reduce/ increase allocation (Budget History)

Ratio Analysis techniques (Business Rules Engine)


Budget Review and Approval

Review the budget for each Department

Allocate final budget for each proposal

Budget History (Opex and Capex)

Check sync with Management Goals.

The Budget Approval component shall have the following features:

Budget Approval for each unit

Total Budget approval

Department wise budget approval

Multi-level approval engine


Spending Management

This module shall check the actual department spending against the approved budget. The features on this module are:

Record Spending

Create spending request

Approve spending

Update spending

Integration with legacy systems for actuals

Submit Spending Report to Finance

Variance Analysis (Actuals/ Budget)


Business Rules Engine

Business rules shall be defined by the system for every function of the Budget Management system. The rules engine shall include:

Set individual spending limits for each Department

Set overall budget plans

Formulae and Logic to create budgetary controls.


Approval Workflows

Approval Workflows shall be implemented to reduce Budgetary Cycles. This module shall ensure:

Easy workflow management for approvals

Notifications to reduce budget delays

Rules Engine to set approval hierarchy

Multiple level approval rules


Reporting Module

The reporting module shall provide all stakeholders with necessary information for business analysis and decision-making.

Actual Spending v/s Budget Reports (Variance Analysis reports)

Overall expenditure budget

Dept. wise budget/ expenditure reports

Graphical reports and PDF reports


Implementation


Project approach and Methodology

Stage 1 – Requirement Analysis and Wireframing, Duration – 1 month

Allocated resource: Business Analyst & User Experience Analyst

Stage 2 – Application Development, Duration – 4 months (can vary if the requirement changes after completion of stage 1).

Allocated resource: Graphic Designer, Solution Architect, Software Developers, QA Tester & Project Manager


Deployment Plan:

There would be three stages or environment over which the entire development methodology takes place.

Development - Most of the design and programming work takes place in the development environment.

Development covers the creation of new features and adoption of existing features.

QA (Quality Assurance)/ User Acceptance Testing (UAT) - Once the development of each module /deliverable

is completed, a QA server is setup and the application is hosted on this server. This acts as a platform where

the testing team can test the developed code and report any bugs for the application.

Production - This is the live environment where the QA tested and client accepted code would be hosted in.


Data Flow Diagram:

Development QA/UAT Production


Technology:

Frame work : JAVA, SPRING, HIBERNATE Technology Presentation : HTML, HTML5, CSS, JS, AJAX Client side scripting : Java Script Server side scripting : JSP, Servlet, Java beans, J2SE, JAXP Database : PostgreSQL Platform : Windows platform. Web API’s : JSONREST


Thank you….