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Use of Bulletin Board
Allows for communication with Maximo usersYou can use to inform the users about:
Outages Planned service campaigns Training Procedure changes or new instruction but also about Changes in Maximo
For example the need to update Start Center because the template was changed
New report or Planned server restart
Bulletin Board application
Choose from Go To menu: Administration
Bulletin Board
Creating new message
Following information has to be entered: Mandatory values
Short description visible on the records list Message body Post Date – date when the message will be visible in the
bulletin board. This can be future date allowing to define the message on Friday, which will be visible starting Saturday
Expiration Date (must be greater than Post Date) – indicates when the message will be removed from the bulletin board
Creating new message cont.
Optional values It is possible to limit the visibility of the message to selected
group of users using the tabs: Organizations, Sites, Person Groups (to one or more organization/site/group respectively)
To limit the audience one of the buttons New Row or Select Organizations/Sites/Groups should be used
Note: if no organization, site or person group is specified, the message will be visible to all Maximo users
Approving message The message by default has status DRAFT Draft, which
means it was not published yet Only changing the status to APPR Approved displays the
message in the bulletin board (but after reaching Post Date)
Information about new messages
New messages are presented: In Bulletin Board portlet on the Start Center as list
of records (short description of the message is visible) On navigation bar as number of unread messages
Reading messages
You need to click the indicator on navigation bar or message on the list to open message details Opening of the message is by default equal to reading its
content (see next slide), the number on unread messages is decremented by one
The messages are sorted descending i.e. newest ones are on the top of the list
Viewed columns allows for record filtering: N – unread Y – read No value – all messages
Defining how messages are displayed
Once the message is opened, the Viewed column changes from N to Y. This record will no longer appear on the list
System property PMBBISTRACKED can be set to N, which will turn off the above mechanism. The message will be visible on the list until reaching its expiration date
Deleting expired messages
By default, the expired messages are not removed from the system
They can be removed manually or automatic mechanism can be turned on: System property mxe.crontask.deleteBB should be
changed to 1 You need to configure the escalation ESCBLTNEXP:
Add EXPIREDATE field in Escalation Points section. You can enter optional values Elapsed Time Interval and Interval Unit of Measure to delete messages after specified interval
Add DELEXPMSG action in Actions section
Cron task
BBCron cron task is responsible for displaying approved and not expired messages for logged inn users
If you want to learn more about Maximo…
Please read my book: IBM Maximo Asset Management.
The Consultant’s Guide
Legal information
All product and company names mentioned in this publication may be trademarks or registered trademarks of their respective owners.