Employer Duties under Auto Enrolment and the Opportunity for Payroll Bureaus

Mind the Auto Enrolment Gap

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By Paul Byrne, BrightPay

By Chris Daems, AE in a Box

By Paul Byrne

Employer Duties under Auto Enrolment and the Opportunity for

Payroll Bureaus

By Chris Daems

Mind the Auto Enrolment Gap

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CompetitionTwo BrightPay 2015/16 bureau licences

On DemandThis session is being recordedREC

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Employer duties under Auto Enrolment and the opportunity for Payroll Bureaus

Paul Byrne• Accountancy Practice for 20 Years• Payroll software development• Expanded into the UK – BrightPay &

Bright Contracts• 80,000 employers across the UK &

Ireland use our products

Agenda• Small & Micro Businesses• Auto Enrolment as a Service• Automate Auto Enrolment Duties• Increase Profits from Auto Enrolment• BrightPay’s Key Take Aways

Small and Micro Businesses

AE Overview• Government initiative – save for later life

• All eligible employers must automatically enrol workers into a workplace pension scheme

Employees automatically enrolled by August 2015

57,907Employers completed

declaration of compliance

5,437,000

AE Overview

AE Overview

Small and Micro Businesses

1,800,000Small and micro employers due

to stage within the next three years

78% Look to accountant, bookkeeper or payroll bureau for advice and counsel

Small and Micro Businesses

79% Employers enrolling in 2015 know their staging date

29% Employers enrolling in 2016 know their staging date

30% Employers enrolling in 2017 know their staging date

AE as a Service

• Many will not have the knowledge or experience to make informed decisions• Employers are becoming confused,

bewildered and overwhelmed as to what there responsibilities are• Your clients make ask you about the

change in workplace pensions law. Be prepared.

AE as a Service

• Payroll bureaus need to decide if they are ready to offer AE services• Bureaus need to determine what kind of information

and support they will offer to help clients• Bureaus can generate income and enhance client

relationships by offering a complete end to end solution

AE as a Service

Automate AE Duties

AE Duties

1. Set up a Pension Scheme

2. Staging date – Assess the workforce

3. Communications

4. Declaration of Compliance

5. Ongoing Duties

Automate AE Duties• AE does not require a great amount of time – payroll

software can mean even less time• Staging – an hour or two should be sufficient to deal with

AE tasks • Ongoing – should only take minutes to process

Automate AE Duties• With suitable payroll software, there is

little work involved in the AE process. • Staging is the most hands-on task

involved• With the right tools, AE should

become a seamless part of the payroll process.

HMRC Basic PAYE Tools• Basic PAYE Tools users do not have access to software to

assist with AE.• Assessing the workforce and calculating contributions

manually could lead to errors, burden and non-compliance.• 200,000 users are set to reach staging in next 2 years• TPR is releasing an AE Toolkit

TPR’s AE Toolkit• Is it the most appropriate solution to use?• Limited AE functionality

• No automation

• A number of limitations

• Who should be enrolled & contribution values

TPR’s AE Toolkit• Limitations:

• multiple pay frequencies• variable contribution levels• tax-based pay reference

period• legal minimum entitlement• banded qualifying earnings

• up to 15 workers• entitled workers• postponement• pension CSV files not prepared• re-enrolment

Conclusion• No legal obligation to have software in place• The Pensions Regulator encourages employers to use an

integrated payroll and AE solution • Automate employer duties and simplify the AE process. • An integrated system will streamline AE and allow you

to reduce your workload and the risk of non-compliance, saving you both time and money.

Choosing a Software Solution• Does it handle the necessary employer AE

responsibilities?• Does the software automate these tasks or is it time

consuming?• Is it integrated with your chosen pension provider?• Are there additional costs for AE functionality and

support?

Increase Profits from AE

• Engage with clients who have not yet staged• Find out clients’ staging date – http://bit.ly/1EuooiJ • Be proactive – let clients know that you are open for AE

business• Communicate AE service offering & pricing• Risk of losing some or all of your payroll clients

1. Engage with your Clients

2. Avoid Penalties• The Pensions Regulator continues to

enforce fines and penalties for non-compliance. • Compliance Notices – 1,295 • Fixed Penalty Notices – 332 • Not allowing enough time to plan

could lead to your clients being fined

3. Expertise• Bureaus can position themselves as available for AE

business• Clients outsource to you because you have the know-

how and it saves them time and money. • Trusting you as a payroll professional to make sure they

are fully AE compliant with the law.

4. Payroll Software• Ensure AE Functionality for the success of AE. • Payroll software can provide the necessary functions to

automate the employer admin tasks. • The Pensions Regulator urges bureaus and employers to

check with their payroll provider.• Ensure that it supports the requirements of AE.

5. Increase Revenue• A number of advantages to offering AE as a Service. • By offering AE as a chargeable service, bureaus can:• Enhance client relationships• Add additional revenue streams• Provide added value to your existing clients • Bring new clients on board• Benefit from a competitive edge

Streamline AE• Modern innovative solutions exist that can automate AE

duties• Employee AE communications based on each

employee’s individual eligibility.• BrightPay – streamline AE, save time and money

BrightPay Payroll and AE

How BrightPay handles AE

BrightPay’s Key Take Aways

BrightPay’s Key Take Aways

Automation Hidden Costs Communication

Profitability

Future Developments

By Chris Daems

Mind the Auto Enrolment Gap

• HMRC customers can now get 50% off when you switch to BrightPay*• Unlimited employees = £89 Now £44.50• Up to 3 employees = FREE

• BrightPay now has HMRC Basic Tools Import* Offer applies to new customers who switch to BrightPay from HMRC Basic tools or another payroll software provider for the first year subscription only. This offer applies to BrightPay 2015/16 employer licence only and does not work in conjunction with any other offer.

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sales@brightpay.co.uk

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Bureau Licence

£199 + vat per year• Unlimited employers

• Unlimited employees

• Free support• AE functionality

* Offer applies to new customers who switch to BrightPay from another payroll software provider for the first year subscription only. This offer applies to BrightPay 2015/16 bureau licence only and does not work in conjunction with any other offer.

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Questions & Answers

For more information visit www.brightpay.co.uk or www.aeinabox.co.uk.