Case Studyfor

GfK EtilizeImplemented

Module:eAttendance

eLeave

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About GfK Etilize

GfK Etilize Inc. is a subsidiary of the GfK Group.

Headquartered in Nuremberg, Germany - GfK is one of the

largest market research companies in the world, with a

staff of over 10,000 employees working in 115 operating

companies. GfK services more than 100 countries,

delivering the knowledge on markets and sectors that

clients in industry, retail, the media and the service sector

need to make their marketing decisions.

GfK Etilize understands that businesses need to be on the

leading edge to stay competitive, which is why they

continually expand into new verticals and build new SKUs

at a rapid pace.

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About GfK Etilize

As business models change and become more demanding, they also provide custom product data solutions to meet specific customer needs. Some of the world's largest manufacturers, distributors, resellers, e-tailors, retailers, and search engines rely on GfK Etilize for high-quality product data, custom SKU development, and merchandising. Their dedicated staff of 400+ product data specialists builds more than 70,000 new product datasheets every month to ensure their customers' satisfaction.

GfK Etilize has been in business since 2000 and is committed to providing their customers with the product data and content they need to make their online and retail businesses a success.

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Barriers to Success

GfK Etilize have around 800 employees in their organization. While having a large employee-base network yet lacking a mature and efficient Attendance & Leave management systems they had to face a multitude of issues, which included the following:

Issues in Managing Employee Attendance:

•Difficulty in tracking employee attendance.

•Problem in managing late arrivals & early departure.

•Not having control over shift scheduling & rule based penalties.

•Inability to maintain late arrival & early departure details.

•Lack of department-wise attendance & absenteeism summaries

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Barriers to Success

Issues in Managing Employee Leaves:

•Problem in managing Policy-based leave entitlements.

•Email request for leave approval was not being

managed.

•Hurdles in maintaining employee wise yearly leave

record.

•Improper leave balances records.

•Delay in yearly leave-closing process.

•Inappropriate employee & group-wise leave policy.

•Delay in leave applications processing & leave approvals.

•Difficulty in maintaining leave balance report & leave

register.

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The Way Out - TimeTrax (The Best Investment for your Human Capital)

The management of GfK Etilize was left with two options,

either to continue in-house development or to procure an

HRIS. Not only had they incurred a great cost in terms of

payroll of the human resource involved in the

development of the indigenous solution, they had also

done, undone and re-done numerous activities to run the

incomplete system.

Friction between developers and internal customers,

unrealistic expectations and commitments, lack of domain

expertise of developers and above all inadequate testing

of the system led them from one setback to another.

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The Way Out - TimeTrax (The Best Investment for your Human Capital)

It wasn't long before they realized that the most sensible

decision would be of procuring an off-the-shelf HRIS

solution from a specialized vendor while focusing

internally on their own strengths and products. They

looked into many companies and their offered solutions,

but when it came to specialization and breadth of

expertise, they could opt for none other than TimeTrax.

TimeTrax addressed GfK Etilize employees' attendance

issues by deploying the eAttendance module that is a

comprehensive, integrated, yet easy to use employees'

Attendance Management system that enables employees

to record their arrival and

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The Way Out - TimeTrax (The Best Investment for your Human Capital)

and departure times, providing managers with detailed information about attendance records, absenteeism, overtime etc. however for leave related crises they needed eLeave which is an easy to use workflow tool that simplifies the process flows of planning, applying and approving of leave(s).

Employee Self-Service (ESS) feature has empowered their employees and department heads to self-manage leave applications and approval flow anywhere, anytime by any browser and even on handhelds through the eLeave mobile app.

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Benefits of e-Attendance

•Streamlines the process of time tracking/ workforce tracking.

•Accessible anytime, anywhere.

•Flexible, tabular & graphical reporting.

•Cost-effective & easy to use.

•Spend more time working and less time managing.

•Centralized system for multiple branches.

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Benefits of e-Leave

•Works wherever there’s Internet access.

•Eliminates paper forms, faxing and lost forms.

•Ensures that leave applications will be dealt in a timely manner, even when you are out of the office.

•Managers can view leave balance prior to approving leave.

•Approved leave automatically integrates into e-payroll.

•Employees and managers can project future leave balances.

•Managers have an audit trail of leave applied.

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Result

TimeTrax worked closely with GfK Etilize, met their entire requirements and lived up to the expectations by providing simple and user-friendly solutions that encourages both senior management and front-line employees to run the HR process smoothly. The system helps GfK Etilize in a way that now they can easily track their employee attendance at any time from any where. They easily maintain employee’s overtime, late arrivals & early departure properly along with late coming & early going details.

They also now have visibility of department-wise attendance & absenteeism summary. GfK Etilize is now able to appropriately manage policy-based leave entitlements, leave approval by email, proper maintenance of employee-wise yearly leave record, on-time leave applications and approval process. They have got centralized leave management across whole organization including remote offices.

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Result

Now all these reforms done by TimeTrax are enabling GfK Etilize to gain efficiency through lessened disruptions at work with cutting down of paper processing flows, better management of time consuming and day to day chores with great ease and with great amount of spare time while also making their HR department capable of delivering an improved response and the liberty to perform timely planning for incorporating new industry trends into the organization's HR practices.

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A bit about TimeTrax

TimeTrax is proudly serving corporations - in 21 different verticals, from Advertising and Banking to Media and NGOs and to Textiles and Universities - in building transparency into employee productivity for the last 17 years. Building upon the confidence and satisfaction of over 1,000 clients across the nation and gaining success across the globe with a complete HR software suite for major industries, the domain of Human Resource Management Systems has been completely revamped with the splendor of TimeTrax - The online web-based integrated solution for Biometric Attendance, Leave, Payroll, Travel, Document, Training, Recruitment and Performance Management.

Strong presence of TimeTrax Resellers in different countries including Kenya, Uganda, Tanzania, Rwanda, Oman, Sudan, Nigeria & UAE etc. further strengthens its dominance in the global Human Capital Management Software industry.

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A bit about TimeTrax

Few Clients: US Embassy, Reckitt Benckiser, CoCa Cola, KFC, 3M, Sheraton, DALDA foods, CNBC, HBO, Nick, ARY Communications, ARY Musik, ARY News, ARY QTV, ARY Zauq, Samaa TV, 94.7 Cool FM, Wateen Telecom, Warid Telecom, wi-tribe, Roshan Telecom, AbuDawood Trading Company, Gulf Bankers, Al-Meezan Investment, Aga Khan University Hospital, South City Hospital, Sami Pharmaceuticals, NJI, Engro Chemicals, Hilal Confectionery, United King, Pakistan Cricket Board, Dreamworld Family Resort and many more.

Lately TimeTrax has been honored with the title of ‘Best Human Capital Management Software’ for its outstanding achievements and exceptional performance in IT industry.

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Snapshots

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Snapshots

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Testimonial

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Find Out More

To learn more about features and advantages of TimeTrax

– Human Capital Management Software, please visit

www.TimeTrax.com.pk and request for an interactive

demo for your organization.