TR - TN

Taking Responsibility on MyAIESEC.net –

TN side for Members working in Exchange

I start with… exchange module on

MyAIESEC.net

Stage of @XPI am on TR stage in the system

(or LR / X / H4TF later on..)

CertificationI passed Exchange Certification

CertificationI passed Exchange Certification

Test

TeamI am part of the Team & was

assigned a role there

Once you complete these actions, you can

access Exchange module

I Take Responsibility and work in

Exchange - TN area in AIESEC.. & on

MyAIESEC.net !

1. I check if my forms

will be easy to match

2. I raise my TN forms

3. I match my TN forms

4. I build my X network

5. I know more about X …

I check if my TN forms will be easy

to match

I know

general needs

of my

I check which

students are

available in

I finalize my

sales

& base my first

research on that…

of my

organization

available in

the system

sales

…as now my TN form

shall be easy to

match !

I check on

MyAIESEC.net,

which EPs are

currently looking

for internships


to match

1. Statistics –

Available

Exchange

Participants

Find info about

how many

available

students have

skills you will

look for

Check students

from region /

country that you

will look for


to match

BackgroundBackground

2. TN Menu

– Search EP

Database

Find info about

available

students, based

on..


Region/countryRegion/country

Specific skillSpecific skill

Date of raising EP formDate of raising EP form

I raise my TN forms on

MyAIESEC.net

I know

detailed

needs of my

I raise my TN

form in the

system

I change

status of my

form and start

& if it worked with

AIESEC before…

needs of my

organizationsystem

form and start

matching

…as now my

internship is ready to

be matched !

I make sure on

MyAIESEC.net, all

info in my TN is

correct & attractive

for students who

look for internships

I raise my TN forms

1. Select

organization

which already

exists on the

1. Add TN

Form

exists on the

system, if it

worked with

AIESEC before

I raise my TN forms

1a. If

organization

did not work

with AIESEC

before, you

Go to

‘Partnership

Menu’

Add

organizationbefore, you

need to ‘Add

organization’

in

Partnership

Menu

organization

Add

organizational

contact

(manager)

If you have doubts about any details, relate to all educational materials

about ‘External Relations on MyAIESEC.net’ !

I raise my TN forms

Keep in mind !

Pools are used to support in grouping the

2. Select X

pool of TN

Form

Pools are used to support in grouping the

exchange forms to better search & match

From a TN perspective, you should select

a pool based on the nature of experience

that the TN taker is offering to the student

based on the Job Description

I raise my TN forms

3. Add Job

Description

Attractive (but

ALWAYS real !) Job ALWAYS real !) Job

Description is base

for how you can

promote your TN

towards students.

Put effort in making

sure you attract

candidates !

You can select up to 6 work fields

I raise my TN forms

4. Add

preferences

of

organization

If ‘Latest

Ending

date’ will

pass, your

TN will not

be open

You can select up to 6 work fields

You can always save this process in the middle. To get

back to it, you will have to go to ‘Edit TN’

be open

for further

matching

– but you

can edit it

later

I raise my TN forms5. Add

(R)equired /

(P)referred

academic &

working

background

You can only enter 3 as required and 3 as preferred.

The reason for this is to support matching and searching.

For example, if an organization’s preferences are too wide then it does not

allow the searching for us to be effective because it is too broad. If there are

too many required fields then it makes it hard for us to search as well since the

requirements are then too specific.

I raise my TN forms

6. Add skills

7. Add

languages

8. Add 8. Add

regions of the

world

Now your TN form is

‘New’ in the system ! To

start matching, your form

needs to be ‘Available’

Note to the presenter: Please

explain, how in your LC you put

forms into Available

I match my TN forms on

MyAIESEC.net

My TN form

is correct &

interesting in

I match my

TN form in

the system

I finish my

matching

process fast

& when it is Available

students will be

attracted to it…

interesting in

the system the system process fast

…as I communicate

with all possible

students and with my

organization

smoothly !

I make sure I

promote my TN

form on

MyAIESEC.net in all

places & approach

actively relevant

students

I match my TN forms

Search for specific

EP

Look around for

students

Promote your TN

Search EP database EPs older than 6 months Classifieds

You can decide to look for specific EP matching most of

your TN’s criteria or look around for different students or

promote your TN…. Most effective ? Combine all !Most effective ? Combine all !

Search EP database EPs older than 6 months

/ start date within 30

days

Classifieds

Find suitable EP

(Match/Search)

Available forms tracker Advertise TN

Browse Exchange

Participants

Matching Manias /

Search Tools

WIKIs / Search Tools

Networking WIKIs Networking

Advertised EPs

I match my TN forms – specific EP


1. TN Menu

– Search EP

Database

Find info about

available

students, based

on..


Region/countryRegion/country

Specific skillSpecific skill

Date of raising EP formDate of raising EP form


Find info

about

students

that fit your

2. TN Menu

– Find a

suitable EP

that fit your

TN

‘SearchSearch’ will find all EPs

whose background /

skills generally fit your

TN

‘MatchMatch’ will find 3 EPs

whose background /

skills fit your TN best


3. TN Menu

– Browse

Exchange

Participants

Find info about all ‘new’ /

’available’ students that in

their EP form have specific

background / skill /

language etc.

If you found EP who looks interesting for you…


Flag EP form – you

will find it easily later

Send e-mail to : EP

Manager & EP (mail

from CV)

Find contacts of LCP

of LC where your EP

comes from through

‘Networking’

I match my TN forms – look around for EPs

Look for

students from

world or

specific region

1. EPs older

than 6 months

/ start date

within 30 days

Here you will find all Available EPs, who shall most

urgently look to be matched ! Their form is older than 6 months or their start date is within 30 next days


2. Available

forms tracker

Another useful matching tool is

‘Available forms tracker’

It is released every month by

AIESEC International & contains lots

info about all currently available info about all currently available

forms !

To download it, go

to ‘Files’ & search

through keywords

‘available forms’


3. Search tools

/ Matching

Manias

Matching Mania is event organized

by LC to match all their EP & TN

forms !Get to know about them from News /

Classifieds / Newsletters… (& organize yours !)

To search/download it, go

to ‘Files’ & search through

keywords ‘search tool’ or

‘matching mania’

‘Search tool’ is summary of all

info about EP / TN forms from

some country / LC etc.


4. Exchange

WIKIs

Exchange WIKIs provide all

information about current global

campaigns / initiatives to support

you in matching !

To receive notifications when new info

is added to WIKI, ‘subscribe’ to it !

To subscribe to most important exchange WIKIs, search WIKI through those

keywords : (‘Global’ scope)

Global Exchange

XMU (Global Exchange Management Unit)

TN, EP, Match etc.


5. EP Menu -

Advertised

EPs

EPs who really want to find TN, can

advertise their EP Form

Go to ‘View Advertise EP form’ in EP Go to ‘View Advertise EP form’ in EP

Menu – Advertise EP

You will see, which EPs advertised their forms

I match my TN forms – promote your TN

1. Classifieds

Create Classified for each of your TN !

Classifieds are advertisements

around different topics.. Advertise

your TN in the ‘Internships’ category !

I match my TN forms – promote your TN

2. Advertise TN Advertise your TN with short advert !

Create Classified for each of your TN !

Select your TN and write short

advertisment of it to promote it to

EPs !

I match my TN forms – establishing match

After you found EP interested in your TN,

exchanged Acceptance notes & confirmed with your

organization they want this EP… you need to

establish MATCH in the system ! ☺☺☺☺

Option 1. Ask your EB

to ‘Assign Quick

Match’

Option 2. Follow

process in ‘TN Match

Monitor’

Make sure you clarify with EP,

which way they want to follow

I build my X network

I understand

power of AIESEC

lies in personal

networks

I build my own

personal

network

I use my

network for

matching

& want to build my

own one…

networks network matching

…and become close

friends with some of

them !

I collect contacts &

build friendships

with Exchangers

from all over the

world

I build my X network

1. Search EP Managers / EPs / LCPs /

LCVPs through ‘Networking’ !

3. Add them to

your e-mails,

MSN, Skype –

2. Find their contacts in ‘Profile’ (add yours in your profile as well !)

MSN, Skype –

match with

them there &

become

friends

I know more about Exchange

I understand

power of

exchange

I know more

details about

X in AIESEC

I work in area

that changes

people lives

& want to understand

it better…

exchange X in AIESEC people lives

…and live my great

AIESEC experience !

I know how to

check performance

of my LC, can

recognize X trends

and mange my

forms better !

I know more about eXchange

Check all great ‘Statistics’Statistics’ about our

exchange performance!

Manage forms Manage forms to spot the trends & be

up-to-date with X in your LC !

Statistics – Exchange

Management

Exchange - Manage

Forms

Learn by yourself !! Learn by yourself !! For more information about all cool X things,

visit :

• Exchange WIKIs

• Global Information Management – Education WIKI

Measure Exchange Experience Measure Exchange Experience

Satisfaction Satisfaction of your EPs & TNs !

Exchange - Exchange

Measurement Surveys

eXchange

Spiritual

TR - TN