2010 GA Geospatial Audit Instructions

Geospatial capabilities for a BEST MANAGED Georgia

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Georgia Geospatial Audit 2010

INSTRUCTIONS

Audit OPEN Sept 7 – Oct 29, 2010

Prepared by the Georgia Geospatial Advisory Council (GGAC)Danielle Ayan, GISP, Chair | [email protected]


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Table of Contents Georgia Geospatial Advisory Council (GGAC) Legislation, Mission &

Goals

Why Does Geospatial Matter?

Awards for Completing the Statewide Geospatial Audit

Why Participate in the Statewide Geospatial Audit?

Audit tool and getting started + training Who Should Complete the Audit & How?

Expectations

Testimonials About Uses for the Audit Tool: http://ga.gisinventory.net

Georgia Geospatial Advisory Council (GGAC) Members & Affiliates

Acknowledgements

Contact Info


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Georgia Geospatial Advisory Council (GGAC): Mission

Legislation: http://www.legis.state.ga.us/legis/2009_10/sum/hb169.htm

O.C.G.A § 12-5-9 (b)(3) “The council shall audit Georgia’s geospatial capabilities at county, regional, and state levels. The audit shall contain a complete status update and recommendations for utilizing the geospatial capabilities in Georgia to meet Federal Emergency Management Agency notification requirements, recommendations for moving forward to achieve governmental data inter-operability and enhanced delivery of services to Georgia citizens through the geospatial approach, and any other information determined by the council to be necessary for the advancement of geospatial technology.”


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GGAC Target Dates/GoalsOn Aug 3 Council: Kick-Off meeting + roles + review base audit

On Aug 27 Council: final comments on audit + approve

On Sept 7 OPEN audit (online circulation)

On Sept 8, 23 & Oct 7

GISInventory.net Training: Audit delivery tool

On Oct 8 Council mid-audit review/meeting

On Oct 19 Chair facilitates live ROI Case Study capture @ 2010 Geospatial Conference (http://tinyurl.com/3xx2qh6)

On Oct 29 CLOSE audit

On Nov 5 Council Task Force: meet + consolidate audit responses

On Nov 12 Council: meet + approve Task Force results + outline report

By Dec 3 Council: provide draft audit report

On Jan 7 Council: meet + discuss recommendations

By Feb 11 Council produces final audit report and recommendations + Presentation to Legislature


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Why Does Geospatial Technology Matter?

U.S. Department of Labor has identified Geospatial Technology as a High Growth Industry: http://www.doleta.gov/Brg/Indprof/geospatial_profile.cfm

Detailed data about government programs, and geospatial visualization of that data, can provide a clarifying vision for action where action is needed most.

According to the National Association of State Chief Information Officers (NASCIO), geospatial capabilities represent “a portfolio of capabilities that extends across the enterprise. The investment in this portfolio is growing … in every aspect of government decision making.”*

* National Association of State Chief Information Officers (NASCIO), “Governance of Geospatial Resources: Where’s the Data? Show Me’ – Maximizing Investment in State Geospatial Resources.” July 2008:http://www.nascio.org/newsroom/pressReleases/080723.cfm


Promotional piece (Press Release or other) identifying the first 20 Municipalities, 20 Local Governments, 5 Regional Commissions, and 10 State agencies to fully respond to the geospatial audit in support of this legislation

FREE 1-year Real-Time mapping subscription to the statewide network ($1000 value) to

response with greatest policy Case Study (“State Questions” #41)

3 FREE North River Geographics, Inc. “Fix/Map/Repair Your Data” sessions ($800/ea value) to 85th, 95th and 105th Local Government responses

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Awards for Completing the Audit


1 FREE Registration ($325 value) + 1 FREE Pre-Conference Workshop ($245 value) to the 2010 Geospatial Conference (Athens, GA | Oct 19 – 22) from to top 2 ROI Case Study responses submitted by Sept 30

5 FREE Cartographic Products from to responses with best answers to “State Questions” #40 ($400/ea value)

o (8-hr cap each) Awardee choice: Custom map, Map Template development, Information Graphic Diagram/Design, or Map Book set up, including training

20 FREE books: “The GIS 2.0: Essential Skills Book with Media” ($39.95/ea value) to local government responses with the most comprehensive Framework Data section

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FREE to the first 80 fully completed audit responses:

o 25 coffee mugs

o 25 packages, includes:• Lowe Engineers zebra striped coffee mug• Lowe Engineers zebra striped pencil• Lowe Engineers zebra striped band aid holder• Lowe Engineers zebra toy

o 25 packages, includes:• Koozie• Sleeve of Golf Balls• Golf Tees

o 2 stainless steel travel mugs + 3 notebooks


FREE 8-hours of GPS surveying services from for the 86th Municipal response

o Provide x,y,z coordinates of winner’s choice features within Rights-of-Way (above ground utilities as an example)

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Disclaimer:* Awards are being offered with no strings and no request for federal tax deductions by the contributors. The contributors areinterested in the success of this effort, and are offering awards for performance.* Awards will be issued to the organization that the “Response” represents, not to the individual respondents, and only if theOrganization has authority to accept awards.* Any award in excess of what can be accepted by the organization can be returned to the contributor or donated to a Non-ProfitOrganization of the GGAC’s choosing.* Organizations are responsible for retrieving the awards from the “stakeholder” with whom the GGAC has an agreement to acceptgifts for the activity.* Each award comes with the contributor’s terms and limits, to be communicated between respondent winner and contributor.


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Why Participate in the Geospatial Audit?

Ever have need for data across your jurisdictional boundaries? (i.e., What data exists and who to contact to obtain it?)

FREE reporting tool to communicate your organization’s capabilities/needs to your administrators (examples below)

Orthoimagery Data Update Frequency

2 214

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21

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4 Annually

Every two years

Every four years

As Needed

Irregular

None Planned

Do Not Know


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Why Participate in the Audit? Vehicle to collectively identify resources,

discrepancies in data accuracies, data availability and delivery of services to citizens across the state

Base understanding up overcome common challenges and make GA far more likely to receive federal funds for coordinated data acquisition and programs

Results will help craft sound state policy with which local governments can reasonably comply

Results will be presented to the Georgia legislature with recommendations that benefit (directly or indirectly) all who contribute to the findings


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Georgia’s Geospatial Audit Toolhttp://ga.gisinventory.net

Source: National States Geographic Information Council (NSGIC)

22 Questions4 Questions

18 Questions15 Questions

53 Questions (1 – 7 most important)See Slide X for key items


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Getting Started … From any Internet browser, open http://ga.gisinventory.net

You must register to continueo Part of this effort will result in a personnel inventory/directory of key

GIS contacts and organizations across the state.

Be sure you’re viewing contents under the “My Profile” tab

Start with Question #1 under “My Profile” > ‘Organization’ and continue answering each applicable question through ‘Systems’ + ‘Policies’ + ‘State Questions’ + ‘My Geography’ + ‘My Data Layers’ sectionso “State Questions” section is most important to the Georgia geospatial

audit, specifically questions 1 - 7


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Georgia’s Geospatial Audit: Training

Wed, Sept 8 @ 1:30 – 2:30pm EST | GoToMeetingo Phone #217-287-4117 | Access Code #745-398-033

https://www1.gotomeeting.com/join/745398033

Thurs, Sept 23 @ 3:30 – 4:30pm EST | GoToMeetingo Phone #712-338-7101 | Access Code #252-878-944


Thurs, Oct 7 @ 10:30 – 11:30am EST | GoToMeetingo Phone #217-287-4118 | Access Code #428-474-608


Open to all!


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Who Should Complete Audit & How?

Each local, regional and state government organization in Georgia

Strategies for completing the audit:o Have a person knowledgeable about Geographic Information Systems

(GIS) and/or related place-based practices (in place or planned) complete the audit on behalf of the organization

• Ex., parcel mapping, planning, Location-Based Services, surveying, civil engineering, photogrammetry, E911, Certified Floodplain Managers, etc.

o Ideally, there should be 1 profile per org, unless there are various departments managing Framework or Other Data, or unless there’s an org-specific reason to have >1 profile

o The org can create 1 profile and share with different (appropriate) people to complete pertinent sections

• Ex., one person might complete the Policy section while another might complete the Data section. This requires sharing the login credentials.

• Or, consider pulling together a small group and completing the audit collectively.


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Please Note … The “State Questions” section of the audit is most

importanto Particularly Questions 1 - 7

Also important: the following minimum items from the “Your Data Layers” Section:o Location >> Address Points

o Planning/Cadastral >> Parcel/Cadastral/Land Ownership

o Elevation >> Contours

o Inland Waters >> Hydrography

o Structures >> Building Footprints


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Georgia’s Geospatial Audit: Expectations

30 seconds to 2 minutes per item; 100+ total items

Audit OPEN from Sep 7 – Oct 29o Can modify or complete audit anytime within this timeframe

o http://ga.gisinventory.net live since 2006 and into indefinite future; only responses submitted between the above dates will be considered in the GGAC statewide geospatial audit findings/recommendations


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Georgia’s Geospatial Audit: Expectations

Results will be mapped and circulated on a regular basis throughout the Open Audit period


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Why GISInventory.net for Audit?: Testimonials


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Why GISInventory.net for Audit?:Interoperability With Other Platforms

Federal Platforms


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Georgia Geospatial Advisory Council (GGAC)

ADMINISTRATOR: Allen Barnes, Director | GA Environmental Protection Division

GGAC CHAIR: Danielle Ayan, GISP |

MEMBERS: EPD | GIS@GTRI | GaRCs | ACCG | GMA | OPB | Georgia GIS Clearinghouse | OSA | PSC | GEMA | DOAS | DCH | DCA | GFC GAAO | GS&WCC | DHS | GDOT | Workforce Development | UPC

AFFILIATES: Georgia Geographic Alliance | GSU | GSCU | GaSoU | HIFLD to the Regions, Southeast | USACE | USGS | GeoTech | Georgia URISA | TAG | MAPPS | SAMSOG | ASPRS | GITA Southeast | ASCE, Georgia Section | Applied Geographics | ESRI | Water Contingency Planning Task Force | GA Assn of Floodplain Mgmt | Savannah Area Metropolitan Planning Commission


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Special Thanks to Contributors


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ContactQuestions about the Georgia Statewide Geospatial Audit

should be directed to the Georgia Geospatial Advisory Council (GGAC) Chair: