1 Trusted by the world’s largest projects

5 reasons owners specify project-wide data management

With

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IntroductionIndustry SuccessLive DemoQ&A

Mike Evans, Cambashi Chris Bunker, Wellcome TrustYuval Attias, AconexAll

Agenda

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Mike EvansFounder and

Chairman

   Industry knowledge for business advantage

1. Market data

2. Consulting

3. Training

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About Mike Evans and Cambashi

• Managed group at Government CAD research institute CADCentre

• Sold CAD software in Japan• Founded Cambashi in 1984, customers include:

– Microsoft, IBM, HP– Professional Services from Architects to Accountants– Software developers from Autodesk to Xerox– Distributors from two man bands to TechData

• Construction Industry a focus area• Highlights

– Intelligent Buildings Report – Development of an objective test to calculate costs v productivity

gains from upgrading software

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Building users POV - The big picture

• After staff, facilities is biggest operating expense• Typically post construction costs are 80% of TCO• To maximize productivity facilities must constantly adapt• Facilities involve long term decisions and long term

commitments• 3-way tradeoff:

– Facility running cost/ Cost of change/ optimal facility benefit • Most acute in high tech projects e.g. hospitals, plants and

utilities • A facility strategy is difficult to devise

– Changing needs– Regulatory issues

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Industry perspectives

• Constructing Excellence Round Table – Construction industry needs to interact

more with owners to be effective in reducing operational costs

– Owners need an information managementstrategy for effective facility operation

– Optimising capital and revenue spend to deliver optimum whole life value

– Project excellence v. operational excellence• KPMG Construction Survey, 82% expect

greater owner/contractor collaboration over the next five years– As the size of the organization grows there is an large

increase in dedicated staff to plan and manage projects

%

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Benefits of strong collaboration – not new

• 10,000 tonnes topside, 6,000 tonnes substructure– First cost estimate : GBP 450 million

• A new method of design and construction was developed

• 100,000 drafting man hours eliminated in the fabrication yard

• Site queries cut from 10,000 to 500• 35,000 extra man hours in the design

phase producing a better, cheaper design

BP Andrew Development 1994-1996

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Final CostFinal Cost

Loss

REWARD

RISK

CONTRACTORS

CONTRACTORS

OWNERS

OWNERS

£373m

£290m

£450m

BP Andrew contract structure

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Number of construction managers worldwide

0

400,000

800,000

1,200,000

Construction Managers by RegionAMER EMEA Other APAC China

Num

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f Con

stru

ctio

n M

anag

ers

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Construction managers by company type

Cons

truct

ion

Engi

nerin

g Se

rvice

Pr

ovid

ers

Arch

itect

ure

Owne

r Ope

rato

rs

EPC OO

01,000,0002,000,0003,000,000

Construction ManagersAMER APAC EMEA

Num

ber o

f Con

stru

ctio

n M

anag

ers

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Where does technology fit in?

Etc.MEP

Structural

Facility Owner

MainContractors

Architects

Sub-Contractors

Materials

Suppliers

Regulator

Information management, co-ordination and dissemination

Information Creation AnalysisVisualisatio

n

BIM = Information + Process = Arrows

Project Schedule

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More Technology

• Requirements modelling– Shape grammar

• Capture of existing buildings– Photography– Laser scanning

• Capture ‘as progressed’ into model and PM solution• Smart building materials

– Sensors everywhere and for everything– IOT– Energy reduction

• Point solutions will be fully integrated– snagging, clash detection, energy efficiency, 3D pdfs, cable and

pipe routing etc.• Project-wide data and communication management

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Chris BunkerConstruction

Director

Good health makes life better.

“We want to improve health for everyone globally by helping great ideas to thrive.”

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A bit of background

• Chartered Surveyor• Project manager• 20 years experience delivering capital projects

– IBM– Specsavers– British Library– Royal Botanic Gardens, Kew– Royal Parks

• Construction Director at Wellcome Trust– Responsible for delivery of large construction and property-

related projects

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About Wellcome Trust

• Global charitable foundation dedicated to achieving extraordinary

• improvements in human and animal health.• Support the brightest minds in biomedical research and the

medical• humanities. • Public engagement • Education• Application of research to improve health• Examples:

– Sequencing and understanding of the human genome– Research that established front-line drugs for malaria– Wellcome Collection, our free venue for the incurably curious

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Wellcome Trust – project delivery objectives

• Delivery of value• Quality• Effective risk management• Efficiencies through standardisation• Change management• Auditability• Highest levels of communication with • all stakeholders• ‘Good client’

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Our project challenges

• Early engagement• Coordination of activities across divisions• Non core activity• Project process adoption: • Contractors• Stakeholders• Maintenance service providers

• Perception of cost vs value

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Wellcome Collection development project

Renovation project scope

Destination for the incurably curious• 30% increase in gallery space• Improved visitor flow • Double capacity - public events• Dedicated space for new youth

programme • Transformation of the Library’s

Reading Room • Double catering capacity - new

80 cover restaurant • Creation of Wellcome Hub• Improved visitor facilities • Open to public during

renovation

• Originally opened 2007• Connections between

medicine, life and art • Lively public events• World-renowned Wellcome

Library• Café and shop• Conference facilities• Target 100,00 visits p.a.• 2010-2011: 470,000 visits

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•Health and safety•Management of reputational risk: internal and external•Complex phasing•Communication across multiple business workstreams•Budgetary control•Mismatch – budget vs complexity•Site conditions due to public access•Schedule deadlines

Key issues to be addressed

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Why we specified project-wide data management

• Visibility• Control• Accountability• Auditability• Reputation• Reassurance• Fewer errors• Dispute reduction• Management of data• Speed of exchange• Procurement • Snagging coordination

Quality, schedule and budget

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Best practices/lessons learned in system implementation• Early planning – business case stage• Be clear on all benefits• Appropriate budget• Stakeholder engagement• Contractual provision• Be realistic – don’t over-engineer• Baseline• Communication• Access• Buy-in• Training

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Engage across the project-wide team

• Upfront effort in developing procedures • Communicate• Define standards and stick to them• Training • Communicate• Minimise turnover of key team• Keep it simple• Communicate• Collaborate

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Results/benefits achieved using Aconex

• Robust management of challenging contract

• Auditability and document retention

• Efficient delivery of project to maintenance/ operations

• On budget• Quality standards• Reputation

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Putting the money where it is needed the most

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Why owners are specifying project-wide data management

Yuval AttiasHead of Europe and Africa

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Field Inspections

Connecting teams project-wide

OperateConstructDesignBidPlan

Document Control

RFIs & Change Orders

Bidding & Tenders

Workflows &

Approvals

BIMCollaboration

Submittals Handover to

Operations

CostManagement

Dashboards & Reporting

API

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Subcontractor

Contractor

Engineer

PMClient

Consultant

Single Secure PlatformRespects ownership of your data and decisions

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Consultant

Client

RFI

RFI ResAdvAppr

ResAppr

RFIAdv

Appr

Contractor

Connected processes with full visibility

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Scope Changes 40% reduction 10 Days6 Days

Dispute Management 22% reduction9 Days 7 Days

Shop Drawings 43% reduction 7 Days4 Days

Design-reviews 50% reduction 8 Days4 Days RFIs 50% reduction 6 Days

3 Days

Driving productivity across the project lifecycleTypical cycle times: Aconex projects vs industry averages

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Specific Project Configuration• Fast setup from pre-configured templates• Local, multi-lingual implementation teams• Unlimited training & support for all project participants

Business Unit & Model Flexibility• Configurable platform supports BU needs• Supports full project lifecycle with flexibility for DBB, DB,

EPC, JVs, PPPs, etc.

Defined Enterprise Standards• Standard workflows, terminology, document

& mail classification• Project and enterprise level reporting and

insights drive continuous improvement • Risk mitigation by corporate-wide best

practice implementation

Control across the enterpriseBenefits of control and standardization, with flexibility

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Case study: International contractor enterprise portfolio performance

2004 2006 2008 2010 2012 2014 2016

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30

25

20

15

10

5

0

Workflow & Mail Processes Mail Response Times

Workflow & mail processes

Enabling enterprise performance improvements

Days

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Demo: Project-wide data and communication management

• Overview• RFI• Workflow• Search• Reporting

A live Aconex demo was presented. Visit aconex.com/Demo to see Aconex

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Summary: 5 reasons owners specify project-wide data management

• Fewer errors• Reduced disputes• Improved schedule adherence• Increased ability to manage to budget• Better overall building/asset

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Delivering your projects with confidence

Client-centered innovation•Product roadmap shaped with experience from the world’s leading construction and engineering organizations•200+ strong product development team•Quarterly release cycle and platform upgrades

Proven engagement model•Global team of industry experts that understand your business•Consistent approach and quality with rapid deployment and scale for individual projects and large enterprise rollouts•Global training and support for all participants

The leader in online collaboration•15+ years of experience delivering purpose-built solutions•Proven success delivering the largest, most complex projects and programs in the world• Stable, public company (Listed on ASX:ACX)

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Nine of the top 10 global EPCs

23 of ENR’s top 25 global design firms

Every Fortune 500 construction and engineering firm

More successful projects delivered than any other platform, industry-wide

36 Trusted by the world’s largest projects

Our thanks to Wellcome Trust and Cambashi

Learn more at aconex.com/Demo