MICROSOFT MICROSOFT POWERPOINTPOWERPOINTMICROSOFT MICROSOFT

POWERPOINTPOWERPOINT

Hands-On the Easy WayHands-On the Easy Way

Learning PowerPoint in this Module will Learning PowerPoint in this Module will expose you to the following lessons:expose you to the following lessons:

1)1) Understanding Presentations and Slides.Understanding Presentations and Slides.2)2) Using AutoContent Wizard and Presentation Design.Using AutoContent Wizard and Presentation Design.3)3) Creating a presentation using blank slides and a slide layout.Creating a presentation using blank slides and a slide layout.4)4) Inserting and working with tables, and charts.Inserting and working with tables, and charts.5)5) Editing in outline and slide view, and Arranging Presentation.Editing in outline and slide view, and Arranging Presentation.6)6) Inserting and working on Organization chart and Using Design Inserting and working on Organization chart and Using Design

Templates.Templates.7)7) Enhancing Slides and Presentation, Using Slide Transition, Enhancing Slides and Presentation, Using Slide Transition,

Color and Animation Schemes.Color and Animation Schemes.8)8) Using Slide Master to edit and apply Slide Transition, Color and Using Slide Master to edit and apply Slide Transition, Color and

Animation Schemes.Animation Schemes.9)9) Applying Advanced Features and How to Rehearse the Slide Applying Advanced Features and How to Rehearse the Slide

Show.Show.

INTRODUCTION TO MICROSOFT INTRODUCTION TO MICROSOFT POWERPOINTPOWERPOINT

Microsoft PowerPoint is a presentation program that Microsoft PowerPoint is a presentation program that produces graphics and generates good-looking presentations produces graphics and generates good-looking presentations without needing to worry about design, format, and color details.without needing to worry about design, format, and color details.

Microsoft PowerPoint helps you design, create, and edit Microsoft PowerPoint helps you design, create, and edit presentations and printed handouts. A presentation is a set of presentations and printed handouts. A presentation is a set of screens (called slides) that you present to people in a group.screens (called slides) that you present to people in a group.

Microsoft PowerPoint is probably the most popular used Microsoft PowerPoint is probably the most popular used and recognized leader in presentation program. Because and recognized leader in presentation program. Because PowerPoint provides a wide variety of predefined templates, you PowerPoint provides a wide variety of predefined templates, you can create good-looking presentations without being a design can create good-looking presentations without being a design specialist. Creating a presentation in Microsoft PowerPoint specialist. Creating a presentation in Microsoft PowerPoint involves starting with a basic design; adding new slides and involves starting with a basic design; adding new slides and content; choosing content; choosing layoutslayouts; modifying slide design, if you want, by ; modifying slide design, if you want, by changing the changing the color schemecolor scheme or applying different or applying different design templates;design templates; and creating effects such as animated slide transitions. and creating effects such as animated slide transitions.

PowerPoint Opening ScreenPowerPoint Opening ScreenTitle Bar Menu Bar

Outline Pane

Slides Tab

Slide Pane

View Buttons

Notes PaneStatus Bar Task Pane

LESSON 1LESSON 1Using AutoContent Wizard andUsing AutoContent Wizard and

Presentation Design Presentation Design

1.1. Open the Microsoft PowerPoint program.Open the Microsoft PowerPoint program.

2.2. On the On the New PresentationNew Presentation Task Pane, Task Pane,

click click From AutoContent WizardFrom AutoContent Wizard. If the . If the New PresentationNew Presentation Task Task Pane is not yet displayed, click Pane is not yet displayed, click FileFile menu, click menu, click NewNew and click and click From AutoContent WizardFrom AutoContent Wizard. .

3.3. Click Click NextNext, click , click AllAll to see all types of presentation, click to see all types of presentation, click GeneralGeneral to see all types of General Presentation, click to see all types of General Presentation, click CorporateCorporate to see all presentation, click to see all presentation, click ProjectsProjects to see all to see all types of Projects presentation, click types of Projects presentation, click Sales/MarketingSales/Marketing to see all to see all types of Sales/Marketing presentation, click types of Sales/Marketing presentation, click Carnegie CoachCarnegie Coach to to see all types of Carnegie Coach presentation.see all types of Carnegie Coach presentation.

4.4. Click Click Corporate Corporate again, click again, click NextNext to select to select Business PlanBusiness Plan, and , and clickclick Next Next again to use again to use On Screen PresentationOn Screen Presentation. See view . See view below.below.

5.5. Under Presentation title typeUnder Presentation title type HUGS DEALERSHIPHUGS DEALERSHIP, in Footer box , in Footer box Cosmetic ProductCosmetic Product, click , click NextNext, and then click , and then click FinishFinish. See view . See view below and next page.below and next page.

Note:Note: the business plan presentation has 12 slides and slide 1 is the business plan presentation has 12 slides and slide 1 is your title slide. your title slide. The Outline PaneThe Outline Pane indicates the following: indicates the following: Slide 2 – Mission Statement Slide 2 – Mission Statement Slide 3 – The TeamSlide 3 – The TeamSlide 4 – Market Summary Slide 4 – Market Summary Slide 5 – Opportunities Slide 5 – Opportunities Slide 6 - Business Concept Slide 6 - Business Concept Slide 7 – CompetitionSlide 7 – CompetitionSlide 8 – Goals & Objectives Slide 8 – Goals & Objectives Slide 9 – Financial plan Slide 9 – Financial plan Slide 10 – Resource Requirements Slide 10 – Resource Requirements Slide 11 – Risk & Rewards Slide 11 – Risk & Rewards Slide 12 – Key IssuesSlide 12 – Key Issues

6.6. Click Click any text any text of any of the slides on of any of the slides on

the the Outline PaneOutline Pane except slide 1. Note: except slide 1. Note: The slide pane also changes. From the The slide pane also changes. From the Outline Pane Outline Pane you can edit text you can edit text contentscontents of any of the slide. of any of the slide.

7.7. ClickClick Slide Sorter ViewSlide Sorter View to transfer to transfer from Normal view.from Normal view.

8.8. Double click on Double click on any slideany slide and you and you return to the Normal view. Note: When return to the Normal view. Note: When you click on any text on the slide pane, you click on any text on the slide pane, you can edit the text content.you can edit the text content.

9.9. Click the Click the SaveSave button on the Toolbar, type button on the Toolbar, type HUGS DEALERSHIPHUGS DEALERSHIP and click Save.and click Save.

10.10. Click or return to Slide 1 and click Slides tab and to view slides Click or return to Slide 1 and click Slides tab and to view slides only. See view below.only. See view below.

11.11. Click Click Slide Show CupSlide Show Cup to view current slide and your slide to view current slide and your slide show.show.

12.12. Click Click 11 times11 times to present the 11 slides and then click to present the 11 slides and then click 2 times2 times to to end the show. You end the show. You cancan end the show anytime by a end the show anytime by a Right Right click click and click and click End ShowEnd Show..

13.13. Click Click Outline tabOutline tab and to view Outline slides. and to view Outline slides.

14.14. Click on Click on any slideany slide. Right click and click . Right click and click Delete slideDelete slide.. Note: You Note: You can delete a slide that is not needed. can delete a slide that is not needed.

15.15. Click Undo button to return the slide deleted. Right Click Undo button to return the slide deleted. Right click and click click and click New slideNew slide. . Note: You can add a new slide that is Note: You can add a new slide that is needed.needed.

16.16. Click Undo button to remove the new slide added. Right click Click Undo button to remove the new slide added. Right click and click and click CollapseCollapse. Right click the . Right click the Collapse slideCollapse slide and click and click ExpandExpand..

17.17. Click on Click on The TeamThe Team to select the contents of the slide. Note: You to select the contents of the slide. Note: You can also select only a word, phrase, sentence or paragraph.can also select only a word, phrase, sentence or paragraph.

18.18. Right click, clickRight click, click FontFont, click , click VerdanaVerdana and click and click PreviewPreview to to preview. See view below. You can change Font style, Size, preview. See view below. You can change Font style, Size, Effects and Color.Effects and Color.

19.19. Click Click CancelCancel and click and click SlidesSlides tab. tab.

20.20. Right click onRight click on any slide any slide and click and click CutCut. Right click on . Right click on any slideany slide and click and click PastePaste. Note: You cut or copy a slide and pasted it . Note: You cut or copy a slide and pasted it below the slide selected.below the slide selected.

21.21. Click Click UndoUndo button button twicetwice to return the original slides position. to return the original slides position.

22.22. Right click on Right click on any slideany slide and click and click Slide DesignSlide Design..

23.23. On theOn the Slide DesignSlide Design pane and click pane and click any Designany Design on the on the Available for UseAvailable for Use and see what happens. Note: You can pick and see what happens. Note: You can pick any design you prefer that will have a better presentation any design you prefer that will have a better presentation design.design.

24.24. Press Press Alt+F4Alt+F4 and click and click YesYes to save and exit Microsoft to save and exit Microsoft PowerPoint. This ends your First lesson. PowerPoint. This ends your First lesson.

LESSON 2LESSON 2Creating a Presentation Using Blank Creating a Presentation Using Blank

Presentation and Slide LayoutPresentation and Slide Layout

1.1. Open the Microsoft PowerPoint program.Open the Microsoft PowerPoint program.

2.2. On the On the New PresentationNew Presentation Task Pane, click Task Pane, click Blank Blank PresentationPresentation. Note: in opening another New Blank . Note: in opening another New Blank Presentation, click Presentation, click NewNew button.button.

3.3. Click on the Click on the Click to add titleClick to add title and type and type TIGER COMPANYTIGER COMPANY, , click on the click on the Click to add sub-titleClick to add sub-title and type and type FINANCIAL FINANCIAL REVIEWREVIEW..

4.4. Click Click OutlineOutline tab. Note: In the Outline pane, you can edit the tab. Note: In the Outline pane, you can edit the text. text.

5.5. Click Click InsertInsert menu, and click menu, and click New SlideNew Slide..

6.6. On the On the Text LayoutsText Layouts, click , click Title and 2 Column TextTitle and 2 Column Text. See view . See view below.below.

7.7. Click on Click on Click to add titleClick to add title and type and type AGENDAAGENDA..

8.8. Click on Click on Click to add textClick to add text on the on the first columnfirst column and type the and type the TextText. See view and next page.. See view and next page.

9.9. Click Click on Click to add texton Click to add text on the on the second columnsecond column and type the and type the textext t that follows.that follows.

10.10. After typing the text above, click After typing the text above, click InsertInsert menu, and click menu, and click New SlideNew Slide..

11.11. On the On the Contents LayoutsContents Layouts, click , click Title and Title and ContentContent. .

12.12. Click on Click on Click to add titleClick to add title and and type type HIGHLIGHTSHIGHLIGHTS. Click . Click Insert Insert TableTable..

13.13. Increase ▲ Increase ▲ Columns to 3 Columns to 3 and and increase ▲ increase ▲ Rows to 8 Rows to 8 and click and click OK. See view below.OK. See view below.

14.14. Click on the Click on the first row first row of the of the first first column column and type the and type the TextText. Use . Use the the TabTab key to go to the next key to go to the next column. Note: On the vertical column. Note: On the vertical lines use the ↔ to adjust the lines use the ↔ to adjust the columns. See view and text columns. See view and text below.below.

15.15. After typing the text and data above, clickAfter typing the text and data above, click InsertInsert menu, and click menu, and click New SlideNew Slide..

16.16. On the On the Contents LayoutsContents Layouts, click , click Title and ContentTitle and Content. Click on . Click on Click to add title Click to add title and type and type INCOME BY REGION INCOME BY REGION then click then click Insert ChartInsert Chart..

17.17. On the TIGER COMPANY Datasheets, type the On the TIGER COMPANY Datasheets, type the texttext and and datadata. Notice how the . Notice how the Chart changes as you change text and data. Chart changes as you change text and data.

18.18. After typing text and data above, click After typing text and data above, click Chart Chart menu, and click menu, and click Chart OptionsChart Options..

19.19. In the Chart title, type In the Chart title, type TIGER COMPANYTIGER COMPANY, in Category (X) axis, type , in Category (X) axis, type Year 2004Year 2004, in , in the Category (Z) axis, type the Category (Z) axis, type Millions Millions and click OK. and click OK.

20.20. After completing the chart, click After completing the chart, click XX to close TIGER COMPANY to close TIGER COMPANY Datasheet, click anywhere on the chart, the click Insert menu, Datasheet, click anywhere on the chart, the click Insert menu, and click and click New SlideNew Slide..

21.21. Click the Click the SaveSave button, type button, type TIGER COMPANYTIGER COMPANY and click and click SaveSave..

22.22. On the On the Contents LayoutsContents Layouts, click , click Title and ContentTitle and Content. Click on . Click on Click to add title Click to add title and type and type REVENUE BY REGION REVENUE BY REGION then click then click Insert Chart.Insert Chart.

23.23. Click Click ChartChart menu, and click menu, and click Chart TypeChart Type, click , click PiePie chart and chart and click OK.click OK.

24.24. On the TIGER COMPANY Datasheet click + On the TIGER COMPANY Datasheet click + Column DColumn D, click , click EditEdit menu, and click menu, and click DeleteDelete..

25.25. Delete East, West, north, and other data, and then type the Delete East, West, north, and other data, and then type the texttext and and datadata. See view below.. See view below.

26.26. After typing text and data above, click After typing text and data above, click ChartChart menu, and click menu, and click Chart OptionsChart Options..

27.27. In the Chart title, type In the Chart title, type TIGER COMPANYTIGER COMPANY, click , click Data LabelsData Labels, , click click PercentagePercentage and click OK. and click OK.

28.28. After completing the chart, click After completing the chart, click XX to close TIGER COMPANY to close TIGER COMPANY Datasheet, click anywhere on the chart, then click Datasheet, click anywhere on the chart, then click InsertInsert menu, menu, and click and click New SlideNew Slide..

29.29. On the On the Contents LayoutsContents Layouts, click , click Title and ContentTitle and Content. Click on . Click on Click to add title Click to add title and type and type BALANCE SHEETBALANCE SHEET then click then click Insert Insert TableTable..

30.30. Increase Increase ▲ ▲ Columns to 3Columns to 3 and increase and increase ▲ ▲ Rows to 6Rows to 6 and click and click OK.OK.

31.31. Click on the Click on the first row first row of the of the first column first column and type the and type the TextText. Use . Use Tab Tab key to go to the next column. Note: On the vertical and key to go to the next column. Note: On the vertical and horizontal lines use the ↔ ↕ to adjust the columns rows. Adjust also horizontal lines use the ↔ ↕ to adjust the columns rows. Adjust also Font size. Font size. See view and text belowSee view and text below..

32.32. After typing the text and data above, click After typing the text and data above, click InsertInsert menu, and click menu, and click New SlideNew Slide..

33.33. On the On the Contents LayoutsContents Layouts, click , click Title and ContentTitle and Content. Click on . Click on Click Click to add titleto add title and type and type STOCK PERFORMANCESTOCK PERFORMANCE then clickthen click Insert Insert ChartChart..

34.34. On the TIGER COMPANY Datasheet, type the On the TIGER COMPANY Datasheet, type the texttext and and datadata. .

35.35. Click Click ChartChart menu, and click menu, and click Chart TypeChart Type, click , click StockStock chart, click chart, click Volume-High-Low-Close Chart sub-type and click OK. Volume-High-Low-Close Chart sub-type and click OK.

36.36. After completing the chart, click After completing the chart, click XX to close TIGER COMPANY to close TIGER COMPANY Datasheet, click anywhere on the chart. Datasheet, click anywhere on the chart.

37.37. Click Click TIGER COMPANYTIGER COMPANY to select the contents of the slide. to select the contents of the slide. Click ▼ Font and click Click ▼ Font and click Franklin Gothic MediumFranklin Gothic Medium.. Use scroll Use scroll bar to look for font. bar to look for font.

38.38. Press Press Alt+F4Alt+F4 and click and click Yes Yes to save and exit Microsoft to save and exit Microsoft PowerPoint. This ends your Second lesson.PowerPoint. This ends your Second lesson.

LESSON 3LESSON 3Editing, Arranging and Editing, Arranging and Using Design TemplatesUsing Design Templates

1.1. Open the Microsoft PowerPoint program.Open the Microsoft PowerPoint program.

2.2. On the On the New PresentationNew Presentation Task Pane, click Task Pane, click TIGER COMPANY TIGER COMPANY to open.to open.

3.3. Click Click AGENDAAGENDA to select the contents of the slide. to select the contents of the slide.

4.4. Click ▼ FontClick ▼ Font and click and click Bodoni MTBodoni MT. Use . Use scroll bar to look for the font. Do not worry that the text overlaps scroll bar to look for the font. Do not worry that the text overlaps the slide. You can change the font type or follow the next steps.the slide. You can change the font type or follow the next steps.

5.5. Click the first ● in 1 to select paragraph and click ▼ Font Click the first ● in 1 to select paragraph and click ▼ Font and click and click Franklin Gothic Demi.Franklin Gothic Demi.

6.6. Click the second ● in 1 to select paragraph and click ▼ Font Click the second ● in 1 to select paragraph and click ▼ Font and click and click ImpactImpact..

7.7. Click the second ● in 1 to select paragraph and click ▼ Font Click the second ● in 1 to select paragraph and click ▼ Font and click and click ArialBlackArialBlack. .

8.8. Click Click AgendaAgenda, click on the outline to move down, then click on , click on the outline to move down, then click on the outline to move up. This is how to move slides up or down.the outline to move up. This is how to move slides up or down.

9.9. Click on the outline to Click on the outline to CollapseCollapse, and then click on the outline to , and then click on the outline to ExpandExpand. This is how to collapse or expand.. This is how to collapse or expand.

10.10. Click on the outline to Click on the outline to Show FormattingShow Formatting and then click again and then click again on the outline to on the outline to ReturnReturn to original outline. to original outline.

11.11. Click Click TIGER COMPANYTIGER COMPANY, click, click Insert Insert menu, and click menu, and click New New SlideSlide. On the . On the Content LayoutsContent Layouts, click , click Title and ContentTitle and Content..

12.12. Click on Click on Click to add titleClick to add title, click ▼ Font, click ▼ Font , click , click Gill Sans MTGill Sans MT,, and type and type ORGANIZATION CHARTORGANIZATION CHART..

13.13. Click Click Insert Organization ChartInsert Organization Chart, and click OK. See view , and click OK. See view below.below.

14.14. Click onClick on , type , type PRESIDENTPRESIDENT press Enter, type press Enter, type (CEO)(CEO),, click click ▼ on the Insert Shape, and click ▼ on the Insert Shape, and click SubordinateSubordinate.. Note: the Note: the Organization Chart automatically fit to its content and resizes Organization Chart automatically fit to its content and resizes the font.the font.

15.15. Click on the first shape, type Click on the first shape, type VPVP press Enter, type press Enter, type FINANCEFINANCE, , next shape type next shape type VPVP press Enter, type press Enter, type SALESSALES, next shape type , next shape type VPVP press Enter, type press Enter, type PRODUCTIONPRODUCTION, and next shape type , and next shape type VPVP press Enter, type press Enter, type PERSONNEL.PERSONNEL.

16.16. Click on Click on VP FINANCEVP FINANCE, click ▼ on the Insert Shape, and click , click ▼ on the Insert Shape, and click AssistantAssistant, click ▼ on the Insert Shape, and click , click ▼ on the Insert Shape, and click Assistant.Assistant.

17.17. Click on the first Assistant shape and type Click on the first Assistant shape and type CONTROLLERCONTROLLER, click , click on the second Assistant shape and type on the second Assistant shape and type TREASURER.TREASURER.

18.18. Click on Click on VP PRODUCTIONVP PRODUCTION, click ▼ on the Insert Shape, and , click ▼ on the Insert Shape, and click click Assistant,Assistant, click ▼ on the Insert Shape, and click click ▼ on the Insert Shape, and click Assistant. Assistant.

19.19. Click on the first Assistant shape and type Click on the first Assistant shape and type MANAGERMANAGER press Enter, type press Enter, type PLANT 1,PLANT 1, click on the second Assistant shape and type click on the second Assistant shape and type MANAGERMANAGER press Enter, type press Enter, type PLANT 2PLANT 2. See view below.. See view below.

20.20. Click Click Slide Sorter ViewSlide Sorter View to transfer from Normal View. Click to transfer from Normal View. Click Slide 1Slide 1, , click click FormatFormat menu, click menu, click BackgroundBackground, click ▼, click ▼

select select ColorColor and click Apply. If you click and click Apply. If you click Apply to AllApply to All, the color selected will be applied to all the slides., the color selected will be applied to all the slides.

21.21. Click theClick the SaveSave button to click Save. button to click Save.

22.22. Right click on Right click on any slide any slide and click and click Slide DesignSlide Design..

23.23. On the On the Slide DesignSlide Design pane and on the pane and on the Available for Use Available for Use click click Curtain Call DesignCurtain Call Design and see what happens. See view below.and see what happens. See view below.

24.24. Click Click Beam DesignBeam Design and see what happens. Note: you will and see what happens. Note: you will notice that you will have to adjust or modify text and data notice that you will have to adjust or modify text and data content by using other designs in this presentation.content by using other designs in this presentation.

25.25. Press Press Alt+F4 Alt+F4 and click and click YesYes to save and exit Microsoft to save and exit Microsoft PowerPoint. This ends your Third lesson. PowerPoint. This ends your Third lesson.

LESSON 4LESSON 4Enhancing Slides and Presentation, Enhancing Slides and Presentation,

Using Slide Transition, Color Using Slide Transition, Color and Animation Schemesand Animation Schemes

1.1. OpenOpen the Microsoft PowerPoint program. the Microsoft PowerPoint program.

2.2. On the On the New PresentationNew Presentation Task Pane, click Task Pane, click TIGER COMPANY TIGER COMPANY to open. Note: When you save and exit in Sorter view in Lesson to open. Note: When you save and exit in Sorter view in Lesson 3, you will also open in the Sorter view. If you saved I Normal 3, you will also open in the Sorter view. If you saved I Normal view, just click Slide 1 in No. 3.view, just click Slide 1 in No. 3.

3.3. Double click on Double click on Slide 1Slide 1, click , click InsertInsert menu, click menu, click PicturePicture, and , and click click ClipArtClipArt..

4.4. On the Search Text, type On the Search Text, type TigeTiger and click r and click SearchSearch. Click the first . Click the first Tiger, reduce its size and then place it in the top right corner of Tiger, reduce its size and then place it in the top right corner of the slide. the slide.

5.5. Click Click Slide Sorter ViewSlide Sorter View to transfer from Normal view. Click to transfer from Normal view. Click on the toolbar.on the toolbar.

6.6. Click Click Blinds HorizontalBlinds Horizontal and see what happens in and see what happens in Slide 1Slide 1. On . On the Modify transition, change Speed to the Modify transition, change Speed to MediumMedium and select and select ChimeChime for Sound. Note: There are 58 Slide Transition you can for Sound. Note: There are 58 Slide Transition you can pick from, Fast, Medium and Slow for Speed and 19 types of pick from, Fast, Medium and Slow for Speed and 19 types of Sound. Sound.

7.7. Now click Now click Slide 2Slide 2, pick your Transition, Speed and Sound, and , pick your Transition, Speed and Sound, and then do this to Slides, 3, 4, 5, 6, 7, and 8. If you want one then do this to Slides, 3, 4, 5, 6, 7, and 8. If you want one transition for all the slides, just click Apply to All Slides. After transition for all the slides, just click Apply to All Slides. After doing thesedoing these

8.8. Click Click Slide Slide 1, and then click 1, and then click Slide ShoSlide Showw. See view below.. See view below.

9.9. With With Slide 1Slide 1 on the on the Slide ShowSlide Show, click 9 times to see and end , click 9 times to see and end the show.the show.

10.10. Right click on Right click on Slide 1Slide 1, and click , and click Animation SchemesAnimation Schemes. On the . On the Slide DesignSlide Design, click , click Color SchemesColor Schemes..

11.11. Click the Click the different different Color DesignsColor Designs except the first and see what except the first and see what happens and then pick the color design you prefer. happens and then pick the color design you prefer.

12.12. Click Click Slide 1Slide 1, on the , on the Slide DesignSlide Design, click , click Animation SchemesAnimation Schemes. . Note Slide 1 has No Animation. Note Slide 1 has No Animation.

13.13. Under Under SubtleSubtle click click Any AnimationAny Animation and see the effects. Note: and see the effects. Note: When you see Animation using Subtle, Moderate or Exiting, When you see Animation using Subtle, Moderate or Exiting, your Slide Transition done in No. 6 and No. 7 is automatically your Slide Transition done in No. 6 and No. 7 is automatically replaced.replaced.

14.14. Still in Still in Slide 1Slide 1, under , under ModerateModerate click click Any AnimationAny Animation and see and see the effects.the effects.

15.15. Still in Still in Slide 1Slide 1, under , under ExcitingExciting click click Any AnimationAny Animation and see and see the effects. After seeing the effect of each animation you can the effects. After seeing the effect of each animation you can decide the animation you prefer for the other slides. Note: In a decide the animation you prefer for the other slides. Note: In a presentation, it is not good to use too much animation and slide presentation, it is not good to use too much animation and slide transition would be a good mixture.transition would be a good mixture.

16.16. After picking your animation, click the After picking your animation, click the SaveSave button to Save. button to Save.

17.17. Click Click Slide Show CupSlide Show Cup to start your slide show.to start your slide show.

18.18. ClickClick until you have finished viewing and presenting your slide until you have finished viewing and presenting your slide show.show.

19.19. You can end your show with aYou can end your show with a RightRight click and click click and click End ShowEnd Show. . If you feel satisfied with your presentation. Good! If not, make If you feel satisfied with your presentation. Good! If not, make changes in your slide transition, color and animation schemes.changes in your slide transition, color and animation schemes.

20.20. Press Press Alt+F4Alt+F4 and click and click YesYes to save and exit Microsoft to save and exit Microsoft PowerPoint. This ends your Fourth lesson. PowerPoint. This ends your Fourth lesson.

LESSON 5LESSON 5Using Slide Master, Advanced Features Using Slide Master, Advanced Features

and How to Rehearse the Slide Showand How to Rehearse the Slide Show

1.1. OpenOpen the Microsoft PowerPoint program. the Microsoft PowerPoint program.

2.2. On the On the New PresentationNew Presentation Task Pane, click Task Pane, click TIGER COMPANYTIGER COMPANY to open.to open.

3.3. Click Click ViewView menu, point to menu, point to MasterMaster, and click , and click Slide MasterSlide Master. The . The slide master is an element of the design template that stores slide master is an element of the design template that stores information about the template, including font styles, information about the template, including font styles, placeholder sizes and positions, background design, and color placeholder sizes and positions, background design, and color schemes.schemes.

4.4. On the On the Slide Master ViewSlide Master View,, click click to delete Master. You to delete Master. You normally do not need this Master. normally do not need this Master.

5.5. Click Click CloseClose on Slide Master View to return to your slides. on Slide Master View to return to your slides. Note: All slides titles are in Tahoma font except Agenda slide which Note: All slides titles are in Tahoma font except Agenda slide which has been already formatted.has been already formatted.

6.6. Click Click ViewView menu, point to menu, point to MasterMaster, and click , and click Slide MasterSlide Master..

7.7. Click on Click to edit Click on Click to edit Master title stylesMaster title styles. Click ▼ Font, click . Click ▼ Font, click PosterBodoni BTPosterBodoni BT and click and click CloseClose on Slide Master View. Now all on Slide Master View. Now all slide titles are in PosterBodoni BT font. Note: Note sometimes slide slide titles are in PosterBodoni BT font. Note: Note sometimes slide Titles that are originally formatted will not be affected.Titles that are originally formatted will not be affected.

8.8. Click on Click to edit Click on Click to edit Master title styleMaster title styless. Click ▼ Font, . Click ▼ Font, click click ArialBlackArialBlack and click and click CloseClose on Slide Master View. Note: Slide 1 on Slide Master View. Note: Slide 1 is the only slide affected because it is only the slide with sub-title.is the only slide affected because it is only the slide with sub-title.

7.7. Click Click ViewView menu, point to menu, point to MasterMaster, and click , and click Slide MasterSlide Master..

8.8. Click the on the Click to edit Click the on the Click to edit Master text stylesMaster text styles to select all levels. to select all levels.

9.9. Click Click ViewView menu, point to menu, point to MasterMaster, and click , and click Slide MasterSlide Master..

10.10. Click the on the Click the on the Click to edit MasterClick to edit Master text styles to select all levels. text styles to select all levels.

11.11. Click Click FormatFormat menu, click menu, click Bullets and NumberingBullets and Numbering, and then click , and then click the the Bulleted tabBulleted tab, click the , click the bulletsbullets you prefer and click you prefer and click OKOK. .

12.12. Click Close on Slide Master View and click Slide 3 (Agenda). Note: Click Close on Slide Master View and click Slide 3 (Agenda). Note: The bullets you chose appear. If you have many slides that are The bullets you chose appear. If you have many slides that are bulleted, a change in the slide master will change the bullets in all bulleted, a change in the slide master will change the bullets in all the slides.the slides.

13.13. Click Click View View menu, point to menu, point to MasterMaster, and click , and click Slide MasterSlide Master. On the . On the Date Area you can put he date and time of your presentation. On Date Area you can put he date and time of your presentation. On the Footer Area you can type your name or initials as the the Footer Area you can type your name or initials as the presenter.presenter.

14.14. After making changes, click the After making changes, click the SaveSave button to Save and press button to Save and press Ctrl+F4Ctrl+F4 to close file. to close file.

15.15. Click Click FileFile menu, and click menu, and click TIGER COMPANYTIGER COMPANY to open. Note: to open. Note: When you save and exit from a Slide Master you also open with When you save and exit from a Slide Master you also open with a Slide Master.a Slide Master.

16.16. Click on the toolbar. Note: With your Slide Master, you Click on the toolbar. Note: With your Slide Master, you can change the design template, color and animation schemes can change the design template, color and animation schemes that will affect all the slides except for some text and that will affect all the slides except for some text and background color that are previously formatted.background color that are previously formatted.

17.17. Click Click InsertInsert menu, click menu, click Movies and SoundsMovies and Sounds, and click , and click Sound Sound from Clipfrom Clip OrganizeOrganizerr. Note: You can choose to insert movie. . Note: You can choose to insert movie.

18.18. Wait then click any Wait then click any sound clipsound clip on the on the Insert Clip ArtInsert Clip Art pane and pane and then click No.then click No.Note: Now you have a Sound Icon in your slide master Note: Now you have a Sound Icon in your slide master that will play in the slide show when you click it.that will play in the slide show when you click it.

19.19. Click Click Slide Show CupSlide Show Cup to start your slide show. to start your slide show.

20.20. Click the Click the Sound IconSound Icon to hear the sound. to hear the sound.

21.21. Click on the slide show to reach Click on the slide show to reach Organization ChartOrganization Chart slide. slide.

22.22. RightRight click. Note: When you right click in a slide show, you can click. Note: When you right click in a slide show, you can go to the Next slide, to the Previous slide, Go to Slide Navigator go to the Next slide, to the Previous slide, Go to Slide Navigator or by Title, Meeting Minder, Speaker Notes, Pointer Options, or by Title, Meeting Minder, Speaker Notes, Pointer Options, Screen change, help or End the Show.Screen change, help or End the Show.

23.23. Click Click Pointer OptionsPointer Options, click , click Pen ColorPen Color, and click the color you , and click the color you prefer. Note: When you make a presentation you may want to prefer. Note: When you make a presentation you may want to underline, encircle or focus on certain item/items or areas in underline, encircle or focus on certain item/items or areas in your presentation. You are like using a blackboard with a color your presentation. You are like using a blackboard with a color pen or chalk.pen or chalk.

24.24. After using the pen, just press letter E in your keyboard to After using the pen, just press letter E in your keyboard to EraseErase. Note: When you are using the pen, you have to Right . Note: When you are using the pen, you have to Right click to make a command.click to make a command.

26.26. RightRight click, click click, click Pointer OptionsPointer Options, and , and click click AutomaticAutomatic to remove the pen.to remove the pen.

27.27. After rehearsing your presentation, After rehearsing your presentation, RightRight click and click click and click End ShowEnd Show to return to return to the Slide Master.to the Slide Master.

28.28. Click Click FileFile menu, and click menu, and click Print Print PreviewPreview, in the , in the Print What boxPrint What box, click , click the ▼ choose the ▼ choose HandoutsHandouts (3 Slides). (3 Slides). Make sure the printer is on line, if not, Make sure the printer is on line, if not, click Close. click Close.

29.29. Press Press Alt+F4Alt+F4 to exit Microsoft to exit Microsoft PowerPoint. This ends your Fifth and PowerPoint. This ends your Fifth and last lesson. last lesson.

25. RightRight click, click click, click GoGo, and click the , and click the Slide NavigatorSlide Navigator or or By TitleBy Title. . In the Slide Navigator or by Title, you can got o any slide you In the Slide Navigator or by Title, you can got o any slide you

prefer.prefer.