Alfresco Day Stockholm 2015 - Redpill Linpro presents case studies of Trap Danmark, Svenska Kraftnät & Lyse Produksjon

PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING

REDPILL LINPRO

Fredrik Svensson

Business Area Manager Java Solutions

November, 2015


Redpill Linpro in Brief

Leading Open Source specialistin the Nordics

150 employees, offices inStockholm, Karlstad, Gothenburg,Oslo and Copenhagen

Founded in 1995

Revenue 2014, 194 MSEK


References


Solution Area ECM

Working with Alfresco since 2007

Certified resources on all RL offices (Swe, Nor, Den)

High reqs and demands for competence – important to have consultants certified

"Most certified consultants of all European partners”

1st line support for approx 20 Alfresco customers in the Nordics




Revolutions will come & go


Are you prepared?


Digital workplace transformation

Or, digital asset management

From physical objects to digital assets

Enables the digital workplace

From manual to automated processes

Enable efficiency and collaboration cross borders


Drivers for change

Efficiency, support for efficient processes

Speed up business processes

Data volumes growing exponentially

Increasing legal requirements

Collaboration across borders

Organisational and geographical

All assets are digitalised


Ready for digital transformation

Digital assets

Foundation for digital transformation


Project collaboration sites with advanced review workflows

Example from Svenska Kraftnät


Svenska Kraftnät

Responsible for the Swedish power grid network

Complex organisation with large projects including several subcontractors

High security reqs

Public sector organisation

Solution focused

Photo: Thomas Wiklund


Challenges

Including partners outside organisation borders

Complex projects – complex review processes

Security requirements – in house solution

Lots of documents – advanced document management capabilities

Hierarchical project structure

Solution focused rather than consultancy intense


Solution

Alfresco One High Availability (HA) ECM platform

Fixed price project with agile approach

Advanced document management capabilities

Workflows for review including both external and internal users

Detailed workflow for facility documentation

AutoCad blueprints integrated through Formtek Alfresco module (incl metadata and pdf generated)

External users authenticated through log in and internal users through Active Directory


Solution – User Dashboard


Result

Increased control on digital assets

Projects

Contractors

Security

Documents

Ability to create workflows/processes around digital assets.

One tool for handling digital assets with ability to automate processes and complex project hierarchies.


Manage an editorial process on A nationwide basis in Alfresco

Example from Trap, Denmark


Trap Denmark

An ambitious encyclopedia to cover the whole of Denmark

Newly established organization to fulfill a long tradition

Produced by local writers

Published in printed anddigital media andapplications


Challenges

Thousands of external writers to produce articles

Small editorial team to handle complex editorial process with high demands by tradition

Solid support for automated processes

Digital assets to be used both for printed material as well as digitally published

Digital assets to be enriched by external sources, but also made available for others

Privately funded – limited budgets


Challenges


Solution

Alfresco One ECM platform – managed and operated by Redpill Linpro in Nordic Datacenters

Advanced document management, including automatic master document composition and decomposition

Advanced workflows that automatically creates metadata

One storage for digital assets to be used in several ways

”Samledokument” to include parts of documents in one combined piece of information for digital publishing

Dashlet to monitor and control document flow


Solution – Monitor Dashlet


Result

Advanced workflows to support article collection process

Advanced documentmanagement functionality

Editorial staff gets a quickoverview through dashlets

Storage engine for digitalassets to be enriched andintegrated with the futureTrap Digital edition


Managing Norway's largest energy utility project using Alfresco

Lysebotn II


Lyse Produksjon

Owns and operates large energy utility facilities

Current focus on water and wind power

Large and complex projects

Important with control and management

Lysebotn II current largest undertaking (1.8 Billion NOK)


Challenges

Very complex construction projects

Including loads of contracts, paperwork, drawings, blueprints etc

Many parties involved – subcontractors, authorities..

Legal requirements – everything needs to be traced

Support for complex, but well defined processes and workflows.

Request for standard product with minimum of modifications

Target price model – joint interest in project.


Solution

Alfresco Enterprise (currently ver 4.2)

Hierarchy of pre-defined site/project types

Customized authentication model – introducing Company (internal) and Contractor (external) permissions

Interface site – for Contractor to Contractor communication

Datalists and customized workflows using Activiti workflow engine

Some important workflows – Action Lists, Contractor's douments, Variation Order (CR), Project Milestones and invoices, Aggregation – reports and minutes.


Solution – Action list, Dashboard


Solution – Action list, Dashboard


Result

Increased control on digital assets

Projects

Contractors

Security

Documents

Ability to create workflows/processes around digital assets.

One tool for handling digital assets with ability to automate processes and complex project hierarchies.

Time saving – decreasing todays manual routines


Summary

Digital workplace transformation is here

You will require tools, knowledge and services to support the transformation through:

Efficiency, digital asset management and integration

Alfresco and Redpill Linpro have proven track record on such transformations


Tack så mycket!Fredrik Svensson [email protected]

Follow us on

#AlfrescoDayStockholm

Technology

Alfresco Day Stockholm 2015 - Redpill Linpro presents case studies of Trap Danmark, Svenska Kraftnät & Lyse Produksjon