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Sensible Development Auction
Technology
Administrator Tools
Overview
Absentee bidding – overview of bidding on the site
Auction – managing lots, bids and events on the site
Classified – managing ads placed on the site
Flat Pages – managing the site’s flat pages
General – categories and tags
Site Object – editing the site object
Watchlists – managing users’ watchlists
CSV Export – exporting auction data for reporting purposes
User – managing users registered to the site
Email – managing emails sent to users of the site
Invoices – managing invoices and credit notes
PayPal – setting up and managing PayPal payment
File Upload – uploading miscellaneous files to the site
API – application programming interface
Absentee Bid Table
The absentee bid table gives you an
overall view of how the auction is
going and allows you to keep track of
bidding. It gives a list of all lots
currently up for auction along with:
the current highest bid
the highest bidder
the maximum bid the user is
willing to bid
the amount of bids placed so
far
the increment
the reserve price
Lot management
This is where all lots on your site (whether current, ended or yet to be published) can be viewed and managed.
The table lists lots in addition to:
Status
End date
Overtime period
Auction to which lot belongs
Whether or not the lot is a preview
Whether or not the lot has been paid for
Whether or not the winner has been notified
To add a lot to the system click on the Add new lot button at the bottom of the page. It is possible to edit:
Name
URL
Status
Start and end date
Number and sort order
Description
Auction
Category and tags
Images
Opening bid
Increment
Reserve price and Buy Now price
Videos
Overtime period
Postage
Display order
Set lot as preview
Set lot as sealed bidding only or
Buy Now only
Feature lot
To edit a lot select its entry in the table. The editing
page allows you to modify all of the fields above, as
well as mark lot as paid for, suspend bidding and add
final sale price (after a preview auction).
Bid management
On this page all bids placed on your auction
site can be seen on a table. The table also
includes information on:
Bidder
Amount of money bid
Lot for which bid was made
Date of bid
IP address of bidder
Whether or not bid is an autobid
To edit a bid click on the bid’s entry in
the table. On the editing page it is
possible to edit all of the fields that
were displayed on the table. It is also
possible to delete the bid if necessary.
Autobid table
This table lists all autobids placed, along with
information on:
Bidder
Maximum amount of autobid
Lot for which autobid was made
To edit an autobid click on the bid’s entry in the table.
The editing page allows you to:
Change the bidder to whom the bid belongs
Change the amount of the bid
Change the lot for which the bid was made
Delete the bid
Sealed Bid table
This table displays all sealed bids made. It
also gives information on:
Bidder
Amount of money bid
Lot for which bid was made
Date of bid
IP address of bidder
Buy Now Bid Table
This table displays all “Buy Now” bids
made, along with information on:
Bidder
Amount of money bid
Lot for which bid was made
Date of bid
IP address of bidder
To edit or delete a bid click on the bid’s entry in the table. You will find yourself on a page where you can edit all
the information about the bid that is included in the
table. Click the red “Delete” text at the bottom of the
page in order to delete the bid.
Lot image management
This page shows all lot images on the site. Simply click
on an image in order to edit, replace or delete it.
To add
a new lot image click on the “Add New LotImage” button at the
bottom of the page. This will take you to a page where you
can upload a picture file and assign it to one of the lots on the
website.
Auction management
This table displays all auctions that have taken place on the site. It also includes information on:
Date on which auctioned ended
Status (i.e. published or unpublished)
To edit an auction simply click on its name. You will find yourself on a page where you can edit various aspects
of the auction including:
Name of auction
Start and end date
Description
Image
URL
Whether auction is featured
AuctionImage
To edit the auction images alone go to the
AuctionImage section of the admin system and click
on the auction images you wish to edit. You should
find yourself on a page which allows you to upload
images and assign them to an auction.
Auction User Management
Some auction sites require that users apply to
receive permission to bid on auctions. If this is the
case all these applications can be managed in
AuctionUserStatus. On the page you will see a list of
users who have applied for bidding permission. If
you select a name in the list you will see the details
of the application. You can approve or reject the user’s application via the “Status” box.
Flat Page
Here you can edit the various pages to be found on
the site menu – i.e. How to bid, About us, Contact
us, etc. There will be a list of the various flat pages
on the site. Click on a page’s title in order to edit it.
On the editing page you can edit:
The body text of the page
The title of the page
The page’s URL
The sort order
Choose that only logged on users can see the page
Choose whether or not page can be seen on menu
You can delete the page by clicking the red “Delete” text at the
bottom of the editing page. To add a new flat page click the
Add New FlatPage button at bottom of the main FlatPage list.
Site Object
Here you can edit the homepage text, and a number of other things. Click on the SiteObject v1 link to edit the
site object. On the editing page it is possible to edit:
The homepage text and title
The site logo
The site masthead
The site colours
Add Google Analytics
Upload site terms and conditions
Enable/disable autoembedding
Add additional lot details
Enable/disable site registration
Add sponsor
Hide/show final prices
Categories and tagging
The auctioneer has the ability to categorize and tag
all the lots in the system. The categories determine
the section in which the lots will appear on the
website, whereas the tags provide the users will a
means to cross reference items through the use of
related keywords.
The Categories page features a table in which all
lot categories on the site are listed. To edit a
category select the category’s title.
The Tag page displays a list of all tags it is possible
to use on the site. Select a tag in order to edit it. To
add a new tag select the “Add New Tag” button at the bottom of the page.
Watch List Management
This section of the site allows you keep track of the lots users
have added to their personal watchlist.
Clicking on the items in the list will allow you to see the
details of the watchlist item:
User who added item to their watchlist
Date item was added to the watchlist
Time item was added to the watchlist
To add an item to a user’s watchlist click on the “Add New
WatchListItem” button at the bottom of the page.
CSV Export
Data about lots, bids, emails, invoices and
everything else on the site can be exported
for reporting purposes. To do this simply click
on the text saying “cvs export” which is
located near the top left of most admin
pages. This will immediately export the
data on the page onto an Excel document.
User management
The “User” page features a table of all the
users registered to the site along with their:
Admin status
Email address
Company name
Date account was registered
To edit a user’s details click on their entry in
the table. On the editing page it is possible
to:
Edit username
Edit password
Alter admin status
Alter account’s active status
Edit user’s first or last name
Edit company name
Edit contact details
Ban user
Choose to receive information on user’s
bidding activities
To add a new user click on the “Add new user”
button at the bottom of the page. The Add User
page contains all the fields listed above.
The User page can also be used to resend
activation emails if necessary. You can do this by
ticking the boxes to left of the users to whom you
intend to send the email. Then click the “Go” button
next to the box on the top left of the screen titled
“Resend Activation Email”.
UserSession allows you to see a list of all registered
users currently logged in to the site. Selecting an entry
in the list takes you to a page where you can see at
what time the user logged in and at what time their
session will expire.
Wanted Ads ManagementAll ads placed on the site are listed in a table in
addition to information on whether or not the ad
has been published and its display order. To edit
an ad click on its entry in the table. It is possible to edit:
Title
Published status
Body text
Display order
Start and end date
Advertiser’s web address
Image
Site Email Management
All email templates for emails automatically sent
out by the site when users register, place a bid,
reset their password, etc. are listed in a table along
with their enabled status. Select an email’s entry in order to find out its details, edit or delete. It is possible to
edit:
The event that triggers the email
Change the subject of the email
Change the text of the email
Change the “set” of email to which it belongs
To edit all emails simultaneously select “SiteEmailSet” on the admin menu. Here you will see a list of all “sets” of
emails on the site. Generally, there will be only one set. Select the relevant set to edit or delete all the emails in
the set in bulk.
CustomEmail provides you with the means to create
new email templates if required.
Invoice management
Our admin system has several tools for managing
invoices sent out by the site.
Once auctions have finished the next part of the
sales process is to request payment from the
winning bidders. The invoice module provides the
administrator with the ability to create invoices (and
credit notes) in the following way:
For an entire auction
Across individual or groups of lots
For individual bids, underbids or groups of bids
Miscellaneous line items such as delivery can
be added
Credit Notes can also be created from
existing invoices
Include multiple lots per invoice for each
buyer • VAT can be varied
according to invoice
Individual invoices for each lot
whether UK, EU or Tax exempt.
Company Info
CompanyInfo allows you to edit the details of your
company or organisation that are included on invoices. You can edit:
Name
Bank details
Contact details
Registration number
VAT number
VAT rate
Invoice footer
To add a new company or organisation’s details to be
included on invoices select the “Add New
CompanyInfo”.
CompanyLogo
CompanyLogo allows you to edit the company or organisation logo featured on invoices. To edit a logo select its
entry in the list. This will take you to the editing page where it is possible to:
Replace the image
Change image size
Define whether or not this will be the default logo
To add a new logo select “Add New CompanyLogo” at
the bottom of the page.
Credit Notes
CreditNote allows you to manage credit notes sent to users of the site. The page displays a table listing all credit
notes in addition to:
Customer to whom credit note was sent
Auction to which lot won belonged
Name of company or organisation of customer
Date of credit note
Total price of lot or lots won
Select a credit note’s entry in the table in order to edit it.
The editing page allows you to edit all of the fields above,
as well as:
the customer’s contact details
the company or organisation’s details
the lot details
You can create a new credit note by selecting the “Add
New CreditNote” button at the bottom of the page.
Invoice
Invoice provides you with the means to manage and edit invoices. A table lists all invoices that have been
created for winners of lots on the site, in addition to:
Auction to which lot won belonged
Name of customer
Name of customer’s company or organisation
Date of invoice
Total price of lot or lots
All these fields can be edited by clicking on the invoice’s entry. You can also edit:
Customer’s contact details
Company or organisation’s details and logo included on invoice
Content of invoice
Lot details
Payment Management
If you intend on taking payment for lots via PayPal then PayPalConfiguration is the page to go to in order
to set up your account. Select the button entitled “Add New PayPalConfiguration”.
PayPalPayments allows you to monitor payments made. You can find out the details of a payment by
selecting its entry in the list. In addition, the “Add New PayPalPayment” button at the bottom of the page
allows you to add a new payment entry manually.
Uploading files
Should you wish to upload PDF documents, videos or
any other type of file onto your auction site you can
do so by going to “FileUpload”.
Here you can upload a file to the site by
selecting the “Add New FileUpload” button at
the bottom of the page.
Once you’ve uploaded your file right click
“View on site” and copy the link address. To
add the file to a page on the site, simply add a
hyperlink to the copied address.
API Authoriser Key
Our auction system allows you to let other software components to communicate with your site via our
application programming interface.
An API key is a code generated by websites that gives users permission to access the site’s API. API keys
are used to track how the API is being used. This is so as to prevent abuse of the terms of service.
The “AuthoriserKey” page lets you manage users who have access to the API and restrict their access if
necessary.
