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Avaali is a professional services company headquartered in Bangalore. The vision behind the company is to support in the creation of a connected enterprise where information and networks are highly leveraged to drive profitable revenue growth.
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Copyright © 2013 Avaali. All Rights Reserved. 1
SAP OpenText ECM Solutions:
Employee File Management
Copyright © 2013 Avaali. All Rights Reserved. 2
Logistics & Distribution
Sales Account Mgmt
Customer Billing & Service
Brand Asset Mgmt
Production and Operation Excellence
Procurement Excellence
Customer Excellence
Order to PaySupplier & Contract Mgmt
StrategicSourcing
Manage Employee Info
Talent Sourcing & Acquisition
Human Resources Excellence
Financial Excellence
Accounts Payable
CollectionsCustomer Invoicing
Data Archiving
Legacy Decom
Paper Archive
Elimination
Information Technology Excellence
RecordsMgmt
Reward & Retain
Expense Managemen
t
Production &
Quality Mgmt
Enterprise Asset
Management
ProjectMgmt
Sales Order Mgmt
Copyright © OpenText Corporation. All rights reserved.
Business Value SolutionsTailored to meet specific SAP business process requirements
Copyright © 2013 Avaali. All Rights Reserved. 3
Employee File Management
Automate HR File administration and enable self service
scenarios
Invoice Management and
OCR
Minimize data capture effort and
human intervention.
Streamline accounts payable processes
Digital Asset Management
Optimized management of
rich media assets
Integrate media into marketing
communi-cations
Extended ECM
Complete ECM with productized SAP
Integration
Business Workspaces
Enterprise Records Mgmt
Archiving (Enterprise Library)Secure, compliant, cost-efficient storage of information
Document Access360 degree information access
TravelReceipts
Management
Automate receipt handling and
streamline expense
management process
Portal Content/ Site Mgmt
Document Mgmt Collaboration and
Site Mgmt embedded into SAP NetWeaver
Portal
Document Presentment
Automated document generation
personalization and multichannel distribution (e.g.
billing statements)
Resold ‘horizontal’ OpenText ECM Resold ‘Point Solutions’ from OpenText
Copyright © OpenText Corporation. All rights reserved.
SAP’s ECM Portfolio: An Expanding Partnership with OpenText
Copyright © 2013 Avaali. All Rights Reserved. 4
Typical issues due to paper-based employee records
Paper file No parallel access possible
Frequent copying and mailing of the files (“paper tourism”)
Error prone processes, misfiling or total loss of the paper documents
Restrictions to unauthorized access cannot be guaranteed
High storage costs and effort
Manual checks to ensure that retention periods are observed
Often compliance issues
Digital personnel file Simultaneous access from everywhere
Reduction of handling times
Various search criteria Different formats (email, paper, Microsoft Word), one medium
Integrated into workflows of SAP HCM
Save storage space and costs
Automated retention management
All files are consistent, reliable and compliant
Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 5
Scope of Solution:SAP Employee File Management
Capturing:Scan, Drag & Drop Barcode, eMail, Self Service Upload, Mass Import …
Flexible Folder Structure
HR Processes,Follow Up, Workflow …
Secure Archiving
Integration of SAP Documents and SAP Interactive Forms by Adobe
Guest -User Access
SAP GUI Retrieval for HR Professionals
Secure Deletion,
Retention Management
Web Access for HR Professionals, Manager & Employee Self Service
Activity Logging
SAP EmployeeFile Management
by OpenText
Employee Interaction Center
Reporting
Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 6
How it Works - Manage Employee Information
OpenText Capture Center
Audit Report
Analytics
SAP Employee File Management
Employee Data Document Processing
Hire-to-Retire
SAP ERP HCM Suite
Automated Content Entry
Monitor
Fax
FAX
DocumentScan
SAPDocument Access - Enterprise Scan
Paper
EmailCharacter Recogniti
on
Archiving
Employee Self Service Upload
Shared Service Center
Viewing
EmployeeManager
HR Legacy Decommissioning
Historical Reporting and Printlists
HR Manager
Content Management
Document Creation
SAP ERP HCM Suite
Targeted Employee Communications
Distribute through Multiple
Channels
SAP Document Presentment
Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 7
Content Management best practices for Managing Employee Information
Historical data archived with records management strategy
Central repository for current digitized records
Secure access and audit trails
HR business process centric
Centralized communication templates
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Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 8
Key Benefits of Managing Employee Information
Leverage existing SAP ERP HCM investment and extend business value Be competitive
HR Shared ServicesHR Shared Services
First call resolution
Access to non-SAP content
Quick search
Reduce paper tourism
Reduce storage costs
Increase Process Efficiency
Agile Service Delivery
Employee engagement
Process costs and efficiencies
VP HRVP HR
Talent Management
HR IT ManagerHR IT Manager
One platform strategy
Reduction of training and administration costs
Consolidation of IT systems and reduction of interfaces
Reduction of storage costs
Reduce Cost
Compliance ManagerCompliance Manager
Enterprise-wide Records Management for SAP and non-SAP content
Single set of retention policies to manage content lifecycle
Reduced corporate exposure to litigationand regulations
Mitigate Risk
CIOCIO
Copyright © OpenText Corporation. All rights reserved.
Copyright © 2013 Avaali. All Rights Reserved. 9
Contacts
+91 9819333774
[email protected] | +91
9731280808
