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Software and SaaS license compliance
Software utilization efficiency and cost control
www.binadox.com
Software installations and usage details SaaS registration and usage detail Software license agreements' exposure
EULA - End User License Agreement (software installation) TOS - Terms of Services (SaaS / Cloud)
Software and cloud subscriptions expenditures and inefficient usage
www.binadox.com
(BSA Global Software Survey 2016)
In open environments Users can install software and subscribe to SaaS by accepting click-through EULAs and ToS
“39% of software installed on computers around the world in 2015
is not properly licensed.”
www.binadox.com
In locked down environments Users can still subscribe to cloud services (SaaS) by accepting click-through ToS
(“Gartner Says: By 2020 "Cloud Shift" Will Affect More Than $1 Trillion in IT Spending.”)
Trend: applications are moving to the cloud
www.binadox.com
“We can be 95% sure at least 70% of users spend less than 12 seconds on the license page”
www.binadox.com
(www.measuringu.com)
When accepting ToS and EULAs The majority of the users don’t read those license agreements and don’t understand the implications of such agreements
Shadow IT IT is not aware of the SaaS used within the organization
Legal dept
Is not aware of binding legal documents such as EULAs or ToS accepted by employees
Purchased SaaS and software
are utilized inefficiently or not used at all
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Compliance violations (regulatory)
Audit related data privacy issues e.g.: Banks can’t allow 3rd party vendors to access sensitive client private data on site
Information security issues e.g.: Data should be stored in US only, some SaaS move data outside of US
Publicity issues e.g.: The vendor can use the user’s logo and name to endorse themselves
www.binadox.com
Costly vendor audits
Time wasted during audit Fines / true-ups Non covered loss due to limitation of liability of the vendor in case of data loss
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Exposure to lawsuits Opportunity loss in due diligence and M&A Organizations are overspending on software licenses and SaaS
www.binadox.com
www.binadox.com
Discover (Software)
Collects information about installed software, OS environment and host hardware
Monitors new installations
Captures EULAs when new software is installed
Tracks software usage
Discover (SaaS)
Monitors SaaS registration and usage (login events)
Captures ToS and other online agreements
www.binadox.com
Analyze (NLP contract analysis)
Review of license agreements Finds and compares contextually similar licenses Summarization capabilities
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Analyze (NLP contract analysis)
License type identification commercial, open-source, freeware, shareware
Detection of common topics limitation of liability, termination, etc.
Clauses detection licensee / licensor can / cannot / must
www.binadox.com
Manage and control
Assets Dashboard be in control of all the software assets across the organization
Software / SaaS / Licenses display
Real-time updating
Web based monitoring of all managed hosts
www.binadox.com
Manage and control
Workflow rules automate handling of new installations / SaaS and save time
Define rules for accepting / rejecting installations / SaaS
Web based monitoring of all managed hosts
www.binadox.com
Manage and control
Software usage reports quick discovery of unused or underused software assets
Licenses / ToS efficient document management accelerates search of files and information
www.binadox.com
Agent
Low resources consuming, background service on end users Windows based hosts. (employees hosts) Collects rich information about Software, OS, current hardware
www.binadox.com
Agent (cont.)
Monitors the host for new installations and SaaS subscriptions (through a web browser extension) Each time a license agreement is presented, captures the terms and sends together with software info to the server
www.binadox.com
www.binadox.com
Server
Deployed in the cloud or on premises
Collects information from all the agents
Features a web based dashboard UI
Features NLP engine for license analysis
Software usage monitoring
www.binadox.com
Demos
www.binadox.com/r/binadoxdemo www.binadox.com/r/nlpdemo
A user (employee) installs software or registers to a cloud service (SaaS)
Accepts the license agreement
New installation or SaaS registration details and the license agreement are sent to the server
Legal / IT / SAM (Licensing) are notified about a new event
Legal / IT / SAM can review the software / SaaS and the license agreements and act upon it
Procure, uninstall, remove, notify the vendor legal department
Procurement can check what software / SaaS wasn’t used much
and reharvest that software to save money
www.binadox.com
Capturing EULAs and TOS in real-time SaaS monitoring Tracking SaaS and software license usage for cost efficiency
www.binadox.com
About Binadox Binadox Inc. is a privately funded corporation based in Seattle, WA.
Binadox’s software solution helps organizations to be in license compliance, and efficiently manage and control its software and subscriptions usage.
For more information about Binadox or its products, please contact us
[email protected] http://www.binadox.com/contact
www.binadox.com
Resources Website www.binadox.com
White Paper www.binadox.com/r/whitepaper
Demos www.binadox.com/r/binadoxdemo www.binadox.com/r/nlpdemo
