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Cultural heritage Cultural heritage emergency preparedness emergency preparedness
and disaster planningand disaster planning
Leon SmetsLeon Smets
Project: Network appoach to security for collection managing
institutions/organisations in Flanders
About safety of people and premises …(sécurité)
..and security of the premises, collections, files and capital
assets
(protection)
Nivelles 1989 arson
Vienna, Kunsthistorisches MuseumVienna, Kunsthistorisches MuseumTheft with burglary May 2003Theft with burglary May 2003
Yorkshire, floodJune 2007
GalmaardenMay 2008
fire (arson?)
Tournai
February 2008 hold-up
Perpignan September 2007 looting
BourgesOctober 2008 fire (arson?)
Weimar, Anna-Amalia libraryWeimar, Anna-Amalia libraryroof repairs September 2004roof repairs September 2004
Dresden, ZwingerDresden, ZwingerFlood August 2002Flood August 2002
Iowa, Ice House Museumflood, June 2008
Steyl (Nl), Museum of the Civic GuardApril 2008 fire (arson)
Purpose of the effort for safety and security = proactive policy,
emphasized on prevention by:
• minimizing the vulnerability of the organisation, persons, premises, collections and files
• increasing (maximizing) the ability to prevent and protect
• raising emergency preparedness
calamity• A disastrous event and situation beyond one’s
control, whether or not sudden, due to technical defect, natural disaster, molestation or proces of decay
• On a local scale• Causing or leading to damage to building and
contents (heritage) and jeopardizing staff and visitors
• 2 sorts– incidents for witch we can try to be prepared for
(flood, arson, looting…)– exceptional catastrophe
Incidents
• Cultural heritage emergency preparedness and Cultural heritage emergency preparedness and disaster planning helps to avoid that an incident disaster planning helps to avoid that an incident grows into a small disaster or calamitygrows into a small disaster or calamity
• Importance of attention to incidents and near-Importance of attention to incidents and near-incidentsincidents
• Importance of reporting incidentsImportance of reporting incidents
How is the project organized?• Collaboration between municipal heritage unit
(organisation, coordinates), FARO (Flemish support facility, process support), external security expert (technical content and risk assessment) and municipal emergency services (police, fire brigade)
• Appeal and info meeting for heritage organisations and institutions (museums, archives, heritage libraries, churches …
• Two goals:– All participants must draw up and start to implement
an emergencyplan during the project– At the end they must continue in a network
Cultural heritage emergency Cultural heritage emergency preparedness and disaster planpreparedness and disaster plan
Consistent programme of working and informative meetings, personal supervision and customised recommandations
Prepares for potential calamity by:• Organisationscheme, engagementsystem and
warningsystem• Contains a.o
– lists of contact persons (internal, external)– addresses of suppliers, companies…– evacuation instructions– floorplans, escape routes, localisation of facilities– instructions first tidy up collections– list of priority collection items– emergency supplies– training plan
In a cultural heritage emergency In a cultural heritage emergency preparedness and disaster plan you’ll find preparedness and disaster plan you’ll find a.o.a.o.
• Liabilities, instructions and guidelines for aid to persons, preservation of building and company (loss, breakdown)(business emergency aid)
• Collection emergency aid
Purpose and necessity of the plan:
• to act well organised, prepared and appropriate in emergency situation
• to avoid consequential loss
• to gain time
• preventive effects when regularly brought up to date, attentive for security
Framework of network approach
• Agree on timing (9 months)
• 4 or 5 meetings, plenary sessions
• Visit security expert and local emergency services: risk assessment
• Last meeting focalized on networking
• Visit and adjusting by security expert
• Continuation of the network, thematic meetings (2-3 times/year) and workshops
Conditions to work out and implement emergency preparedness and disaster planemergency preparedness and disaster plan
• committment of directioncommittment of direction • clearly define objectives and tasks; clear
agreements with external (emergency) services• keep plan up to date• raise a team/teams and provide training (first
aid; object handling; emergency salvage water damage …)
• provide ressources• Diffuse the plan within the organisation• keep the plan up to date (addresses, phone
numbers, locations, staffmembers…)
Risk assessment
• 4 kinds of risks: natural causes; technical/mechanical defects; accidents; human behaviour/faults
• Assessment of potential risks. Probability x effect
• Every staff-member and co-worker has to be involved
• Denominate all possible kinds of risks, a.o:fire (day/night), burglary (day/night), theft
(internal/day/night), robbery, wilful damage, vandalism, flooding, technical risks ….
Some elements of the plan
• Crisis team (crisis manager ≠ director)• Liabilities, instructions and guidelines for aid to
persons, preservation of building and company (business emergency aid): security staffmembers
• Collection emergency aid: training (handling, evacuation…), alarm procedures, table top, arrangement temporary housing, …
• Contacts external services: – emergency services (procedures, exercises,
instructions, attainability…– Transport services, auxaliary companies, restorers
• How to react (general instructions, specifically per staff member and employee)
• How to evacuate (people, collections; co-ordination, arrangements; registration; transport; destination)
• List of priorities collection items• List and location of emergency materials• Networking: set up and maintain• Recovery plan after disaster
Effects
• More attention to safety and security• Involvement of direction and whole organisation• Written emergency preparedness and disaster
plan• Better and lasting relation with emergency
services• Thematic meetings and workshops > results• Joining of new members – heritage owners• Investment in prevention• Networking, motivating
Mechelen (Malines), collection emergency team
www.museum-security.org