Cordaid opening up - caroline kroon

CARE. ACT. SHARE. LIKE CORDAID.

CORDAID

OPENING UP

OPEN DEVELOPMENT CAMP, NOVEMBER 2013

FIRST: THE BIG PICTURE

OBJECTIVES TRANSPARENCY STRATEGY

1. BUILD ON OUR REPUTATION OF TRUST

2. CREATE OPPORTUNITY FOR CO-CREATION & SHARING

3. PUBLICATION POLICY: OPEN UNLESS…

2 TRACK APPROACH

CORDAID & OPEN DATA NOVEMBER 8, 2013 OPEN DEVELOPMENT CAMP

PRINCIPLE: WE ARE CONTENT PROVIDER NOT AN ICT DEVELOPER

1. Visualising our project data in an accessible format on our website

2. Publish the data in a machine-readable, worldwide accepted standard

WHY


IATI IS A TOOL NOT A GOAL

• It’s a widely accepted standard -> leverage , big donors are already there

• It’s a platform for publication -> audience and part of a bigger movement

• It’s build on shared knowledge and codes -> it more or less suits current systems

• It’s continuously developing -> open for improvement

AND…..

Side effect: implementing the standard appeared also a tool for cleaning up our system

WHY


TRANSFORMING PROJECT INFORMATION TO COMMUNICATION

• It’s open source

• It’s a platform -> audience, part of a bigger movement

• It’s build on the principle of making project information accessible for everyone to read and enjoy

• It has extra’s:

• the project update stream

• activation tools

• Speed on innovation because of motivation and independance

BUT…..

• It was not integrated with our PMS system

EFFICIENT CONTENT FLOW

AN AUTOMATED INTEGRATED SYSTEM – “SINGLE SOURCE, SINGLE ENTRY – MULTI USE”

IATI

standard

PMS

system

CORDAID

WEBSITEProject

updates SHAREONLINE

Data file


api

SINGLE SOURCE, SINGLE ENTRY


BUILD ON THE PRIMAIRY PROCESS

1. Program officers enter project data like always

• Just change the requirements and add restrictions to standardise

• Creates ownership on content and accountability towards partners

• No interpretation by communication department

2. Stick to the standard project management process

• No extra workload

• Just more disciplined, structured and demand for conscious of publication

• Advantage: it’s being used!

3. Adjust the PMS system to the IATI standard

• Use the standard as a guideline -> less discussion

• Make it realy user friendly

• Make choices on reported information -> clean up!

DATA -> RELEVANT INFORMATION


ENRICHING THE DATA

+ Storytelling (context) and visuals

+ Partner information and logo’s

+ Goals and indicators

+ Timely and continuous -> quarterly uploads

+ Frequent local project updates

1. Visualize it

2. Dashboard

ORGANIZATION IMPACT


IMPLEMENTING OPEN DATA HAS EFFECT ON ALL PROCESSES …

Program officers

- Data entry

- Storytelling content

- Visuals

Communication

- Check content

- Activate content

- Reputation management

ICT

- (re)desiging PMS

- Dashboard development

Legal

- Partner contract checks

- Licensing

Implementing (local) partners

- Updates in sync with narrative

reporting

Audit & Control

- Data checks & process

Developers (extern)

- Open4Change

- Akvo

- Columby

- etc

M&E

- Guidelines, monitoring goals & indicators

- Sync oher reporting requirements

Services

- Helpdesk

- Functional management

ORGANIZATION REALITY


A CULTURE CHANGE ….

Yes…. But…..

Discipline…

Safety…

Politics…

Data quality…

Reputation…

Contracts…

Privacy…

Skills…

Too explicit…

Relevance…

Completeness…

Consciousness…

…

Approach:

1. Have a small taskforce with management support

2. One step at a time…

3. Internet is not paper

4. Focus on the opportunities, not the challenges

5. Proof of the pudding is in the eating…

6. Don’t expect it to be perfect, it’s a process

7. Digital innovation is a continuous process

8. Make it simple to use and look great!

Technology

Cordaid opening up - caroline kroon