Deltek Insight 2012: Vision Contract Managment

Vision Contract Management

Mike Klaus, Vision Product Director, DeltekPS-128

2 ©2012 Deltek, Inc. All Rights Reserved

Contract Management Issues

Entering and Updating Contracts

Vision Accounting Features

Vision Planning Features

Options, Processing Steps, Dependencies

Contract Reporting Capabilities

Questions and Discussion

Agenda


Clarity in the Contract Negotiating Process Bring transparency to the status of contracts Assign responsibilities Central repository for notations and comments

Efficiency in Coordinating Many Stakeholders Sales, Finance, Project Managers and Clients all need consistency

and well defined process Automated alerting of process steps and exceptions

Accuracy of Contract Administration Integration throughout, one version of the truth Documented contract values, with time metric

Manage Sales Credits by Employee Reporting to support incentives and accountability

Contract Management Issues


Contract Management Tab of Project Info Center


Contract Info entered for the Project

Contracts Grid - one row per contract

Contract Details Grid if WBS2 or WBS3 exists, Fee spread here

Notes Field text field for the contract

Credit Grid Sales credit by employee


Contract Management Tab of Project Info Center

Associate a Contract to one or more Projects

Provide a Contract Status, Type and Amounts



Build the Contract Detail on the Work Breakdown Structure

Entry can all be done at the Project level

Or go to a specific Phase or Task and enter details



Contract Notes for internal users

Credit grid to indicate which employees get credit for the contract





Option to Synchronize Fees From Contract to Budget and Revenue

Cannot be used if Synchronize Fees from Plan to Projects is used



Synchronize Fees From Contract to Budget and Revenue Only occurs when the “Include In Fees” checkbox is checked


11

Contract Compensation Available for User Defined Revenue Only uses Contracts with period equal or less than “Current Period” If using “Sync Fees from Contract to Projects”, only checked “Include

in Fees” Contract Values are used



New Plan Setting: “Limit Plan Fees to Contract Totals” When Plan is Saved, no fields are updated – but the Save will be

prevented if Plan Fees > Contract Totals


13

If “Plan Compensation by Row & Period” is off, Analysis Tab’s Compensation values are compared to Project Contract values



If “Plan Compensation by Row & Period” is on, Labor Tab’s Planned Compensation is compared to Contract Values at all WBS levels



New Action within Planning: “Compare Compensation to Contract”



Contract Number Can Be Entered on Multiple Projects



“Include In Fees” is used for Synchronize Fees From Contracts to Projects

If Fee Entering Method is “At lowest Level Only”, then Full Contract

Amount must be distributed to existing WBS in the Contract Details Grid



Period Field for each Contract Useful for reporting Contracts for a period or range of periods Useful for reporting Sales Credits for a period or range of periods Useful for Revenue Generation calculations



Notes and Credit Grids are Optional

They apply to the Contract, so only entered at the Project level

Sales Credits may add up to more than 100%



New Contract Management Report in Project Reporting



New Contract Management Report in Project Reporting



New Sales Credit Report in Employee Reporting


Questions and Discussion

Thank You!

Technology

Deltek Insight 2012: Vision Contract Managment